Canton, Massachusetts · Saved source text
FY23 Municipal - Capital Requests - January 2022 zip file
Saved text from 313 source pages. Transcription and OCR may contain errors; verify figures and wording against the original. Retrieved 2026-10-15.
Tab 0 - Table of Contents.pdf · Source page 1
ss GPC MEMBER LISTING -s CORRESPONDENCE - MISC. 5 municipat - FoRMA "7 conseRVATION commission EI _parks & RECREATION and RINK ENTER 7 potice & ANIMAL CONTROL MN property MAINTENANCE - PUBLIGWORKS AJ REVERE & SON HERITAGE TRUST town clerk & ELECTIONS YD isc. pepaRTMENTS 9) scHooL - 1-YEAR &5 YEAR SUMMARIES DYED) scroor- Forma 25 scHoot — BLDG. IMPROV.— LONG TERM DEBT _ poy 24 | SCHOOL — BLDG REPAIRSIMPROv.—casn _ al MEW) scuoor — tecuNoLocy—casH a MEI scuoor - sarety 2 SECURITY DED town meetine
Tab 1 - CPC Member Listing.pdf · Source page 1
Capital Planning Committee Members
FY23 CPC Books FY23 Capital FY23 Capital
Expiration Date Appointed on Email Address to be distributed to: Town information School information
Dave Emhardt Chair 2024 6/2018 cdemhardt@gmail.com
Shaun Chu Member 2022 11/1/2019 catamounts@gmail.com
Christopher Deck Member 2024 8/10/2021 christopherjdeck@gmail.com
Stephen Dockray Member 2024 8/10/2021 sdockray@comcast.net
Stephen O'Halloran Member 2024 10/10/2020 Steve_ohalloran@hotmail.com
2023 7/14/2020 bsaintandre4@gmail.com
Barbara Saint André Member
Vacancy Member 2022 6/21/2018
7 members, 3-year terms
COMMITTEE MEMBERS/CAPITAL PLANNING COMMITTEE - Appointed by Moderator.
As of December 29, 2021.
Charlie Aspinwall
Randy Scollins
FINCOM liaison to CPC: Emilio Mauro
FINCOM liaison to CPC: Reuki Schutt
COMMITTEE MEMBERS.XLS CAPITAL PLANNING COMMITTEE
12/29/2021Tab 11 - Finance Department.pdf · Source page 1
TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: Finance Dept / Information Systems Division SUBMITTED BY: Louis Jutras PROJECT / EQUIPMENT TITLE: Switch Replacements TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $235,000 DESCRIPTION: Replacement of all network switches for municipal buildings PURPOSE AND JUSTIFICATION: Most of our existing switches were installed in 2008 when we first installed Town Fiber between our buildings. The devices are beyond their useful life and no longer supported. In the last year we have had 5 switches fail at various locations. There are 35 main switches in 22 different locations. Many of the fiber transceivers in the existing equipment will be reused in the new equipment. We have also been notified that many vendors are implimenting new pricing for next year and that prices may increase as high as 20% from the quoted number. Price locks are only being honored for 30 to 45 days. NEED CLASSIFICATION: (Check ail that apply) ____ Required for Safety ___ Required by Law or Mandate ___ Improve/Expand Service or Increase Efficiency ___ Planned Project or Replacement ____ Unplanned Project or Replacement _X_New Project/Item (not on last year's 5-Yr, Plan) Departmental Priority Ranking: Please rank this request out of your total requests for this year: (#1 as top priority) _____(#) OF 6) Expected Useful Life: (Check one) ___ 20 or More Yrs 5 to 9 Years _X_ 10 to 19 Years 3 to 4 Years Impact to Dept. Operating Budget: (Check one) ___ Will Reduce Cost by $ _X_No Impact ___ Will Increase Cost by $ Revenue Impact: (Check one) ___ Will Produce Addl Revenue by $__. _X Revenue Neutral (no impact) ___ Will Decrease Revenue by $__ FORM B - Switches OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
Tab 11 - Finance Department.pdf · Source page 2
44 Norfolk Ave. South Easton, MA 02375 www. hubtech.com (508) 238-9887 Connected. Managed. Secured We have prepared a quote for you Switch Conver sation 3 Regar ding current switches - Inventory / Firmware - Options - Cost - Replace Quote # 005217 Version | Opportunity: 4816 Prepared for: Prepared by: Town of Canton Hub Technical Services LLC Louis Jutras Ed Zak ljutras@town.canton.ma.us ezak@hubtech.com
Tab 11 - Finance Department.pdf · Source page 3
Bolivar Pool
Ad Nor
Seoul
wee AU
AVWOMUC
HBA
JLO77A
Aruba 6100 24G CL4 4SFP+ Switch
$1,236.70
$1,236.70
Cemetary
Subtotal
{
Aruba 6100 24G CL4 4SFP+ Switeh
1
$1,236.70
JL675A Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 | $1,880.82
Subtotal S Ms
DPW
Helsing JS ors
IL677A Aruba 6100 24G CL4 48FP+ Switeh $1,236.70 1 $1,236.76
Dudbstel
Fire Ist
JILOT7A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 2 82,473.40
Fire 2nd
JL677A
Aruba 6100 24G CL4 4SFP+ Switch
$1,236.70
$1,236.70Tab 11 - Finance Department.pdf · Source page 4
Avgeriues on, MA OST Hed UE CPL HOC? Ai TAR? JILO7SA Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 1 SI.SSO.82 aie Fire Sassamon JL675A Aruba 6100 48G CL4 4SFP+ Switeh $1,880.82 1 S1S880.82 Garage Admin JLO77A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 SE,236.70 Hemmingway Subtotal IL677A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 1 $1,236.70 Suibtotnt Tce-Rink ILO7SA Aruba 6100 48G CL4 4SFP+ Switch St,880.82 I S1,880.82 Bu ptotn: Indian IL677A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 | $1,236.70 Stata!
Tab 11 - Finance Department.pdf · Source page 5
JLO77A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 S 236.70 Library 2nd ama - Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 i S1,880,82 Library Core _ TLOTIA Aruba S100 24G CL4 4SFP+ Switch $1,236.70 ] S1.236.70 IL675A Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 2 $3,761.64 otal Library LL JLO75A Aruba 6100 48G CL4 4SFP+ Switch ) $1,880.82 | SL,880.82 Paul-Revere : JILO77A Aruba 6100 24G CL4 4SFP+ Switeh $1,236.70 | Si 236.70 PD Ist JLO77A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 S1.236,70 rabfoie
Tab 11 - Finance Department.pdf · Source page 6
Pecunit vton, MA O287S ch.ccaan aD JLO7T7A Aruba 6100 24G CL4 48FP+ Switch $1,236.70 $1236.76 PEQ] JL677A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 i §1.236.70 PEQ-2 woes ites _ JLOT7A Aruba 6100 24G CL4 48FP+ Switeh $1,236.70 I $1,236.70 Subfotat PEQ-BARN Aruba 6100 24G CL4 48FP+ Switch 36.70 JL677A $1,236.70 | S12 Saeytotnd Police-Ist BUSSE GAS Bhs . ; JLO75A Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 i} SI.S880.82 Sablotel Police-2nd ILO75A Aruba 6100 48G CL4 48FP+ Switch $1,880.82 1 SU.KR0.82
Tab 11 - Finance Department.pdf · Source page 7
OS ASECT fe eel PoliceStation Idee JLO7SA Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 SE.S880.82 Recreation Garage Seaiotal, JLO77A Aruba 6100 24G CL4 48FP+ Switch $1,236.70 1 $1,236.70 Sabtoial Toleman JL677A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 i $1,236.70 Town-Hall | JLO75A Aruba 6100 48G CL4 4SFP+ Switch SE,880,82 SESS8O.82 Town-Hall 2 JLO7SA Aruba 6100 48G CL4 48FP+ Switch $1,880.82 S1.880.82 Town-Hall 3 ILO75A Aruba 6100 48G CL4 4SFP+ Switch $1,880.82 SLSSO.8?
Tab 11 - Finance Department.pdf · Source page 8
rECH io AWOMuE on, MA CRISPS Town-Hall Core ROX26A HL8P0E ROX35A ROX3IA ROX41A ROX44A Aruba 6405 Switch Aruba 3Y FC 4H OS 6405 SVC [for ROX26A] Aruba 6400 1800W Power Supply with C16 Inlet Adapter Aruba 6400 Management Module Aruba 6400 48p SR5 CL6 Pok 4SFP56 Module Aruba 6400 48p 10G/25G SFP28 Module $6,081.92 | $9,135.95 1 $1,123.66 4 $4,042.05 } $5,844.73 I $22,411.85 2 $6,081.92 $9,135.98 $4494 64 SA.042.08 SS.N4473 $44,823.70 VM-Rack-5400 ROX26A HLS8POE ROX35A ROX31A ROX43A ROX41A Aruba 6405 Switch Aruba 3¥ FC 4H OS 6405 SVC [for ROX26A] Aruba 6400 1800W Power Supply with C16 Inlet Adapter Aruba 6400 Management Module Aruba 6400 24p SFP+ 4SFP56 Module Aruba 6400 48p SR5 CL6 PoE 4SFP56 Module $6,081.92 1 $9,135.95 1 $1,123.66 4 $4,042.05 1 $11,205.76 | $5,844.73 | $6,081.92 $9,135.98 $4404.04 $4,042.08 $11,205.76 $5,844.73 Wash-St-Tnk youbtoial JILO77A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 1 $1236.76 Subtotal WaterFacility Whe JLO77A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 1 $1,236.70 total
Tab 11 - Finance Department.pdf · Source page 9
{ Norloue Avenue
clon, MA O2375
Htech.carm
ILOT7A Aruba 6100 24G CL4 4SFP+ Switch $1,236.70 ! $1,236.76
subigia)
Fiber Transceivers
: RES ¥ ite eee ee eee ic
JOISIE Aruba 10G SFP+ LC LR f0km SMF Transceiver - for Data $1,304.37 2 $2,608.74
Networking, Optical Network - 1. x LC 10GBase-LR Network -
- Optical Fiber - Single-mode - 10 Gigabit Ethernet - 1OGBase-LR
Si
J9150D Aruba 10G SFP+ LC SR 300m OM3 MMF Transceiver - For Data $406.37 10 $4,003.70
Networking, Optical Network - Lx LC 10GBase-SR Network -
; Optical Fiber - Multi-mode - 10 Gigabit Ethernet - 10GBase-SR -
eee Plug-in Module
O13 C2G 7m LC-LC 10Gb 50/125 Duplex Multimode OM3 Fiber Cable - $19.71 10 S197. 4G
Aqua - 23ft - 7m LC-LC 10Gb 50/125 Duplex Multimode OM3 Fiber
Cable - Aqua - 23ft
JLS63A Aruba LOGBASE-T SFP+ RJ45 30m Cat6A Transceiver - For Data $1,079.50 2 $2,159.00
Networking - 1 x RJ-45 10GBase-T LAN - Twisted Pairl 0 Gigabit
Ethernet - 10GBase-T
Project Services
Project Labor Services
Labor Services - Installation, Configuration, & Project Management
Project Labor Services - Time & Materials
Labor Services - Time & Materials
$28,830.00
$3,720.00
828,830.06
$3,720.00
Please Note:
Town of Canton has requested a proposal from HUB Tech to upgrade the Town Network Switching
Infrastructure. The existing switching infrastructure has aged out and is end of life/support. If anything
happens to these switches the support vendor will not assist and an extensive period of downtime willTab 11 - Finance Department.pdf · Source page 10
ton, MA O28 7S ‘ : echcom BOO Oke aA? Project Services occur if there are no replacement switches. Any of the existing HPE 2600 ProCurve switches will be replaced with a Aruba CX 6100 switches. The two HPE 5400 chassis switches at the Town Hall will be replaced by the Aruba CX 6400 chassis. The Aruba CX Switches are the latest switch line from HPE/Aruba. Each switch has a built in Aruba Analytics Engine for more detailed reporting and information. Tools such as NetEdit can be used in conjunction with Aruba CX switches to push out configuration changes. These switches can also be managed by Aruba Central, Aruba's cloud management portal for network devices. Along with the new switches HUB Techwill be reconfiguring the VLAN 2 on the local sites to be ona different VLAN for organizational purposes. Townhall is on VLAN 56 for example. This phase of the project will be T&M due to the complexity or unknowns with network devices and moving them to a new VLAN. + The Aruba CX 6100 Switches will be installed during normal business hours * The two Aruba CX 6400 Chassis Switches will be installed after hours + Aruba Central and NetEdit requires additional licenses not included in this scope of work. + VLAN reconfiguration work does not include end user devices, only backend switch reconfiguration. Tyan!
Tab 11 - Finance Department.pdf · Source page 11
Ad Mortok Avenue South Easton, MA 023575 weawchubiech cory SOG AA NEB? #5217 v1 - Switch Conversation - Regarding current switches - Inventory / Firmware - Options - Cost - Replace Quote Information: Prepared for: Prepared by: Quote #: 005217 Town of Canton Hub Technical Services LLC Version: | Att: Louis Jutras Ed Zak Delivery Date: 11/04/2021 801 Washington Street (508) 238-9887 x 4211] Expiration Date: 08/26/2022 Canton, MA 02021 ezak@hubtech.com Louis Jutras (617) 763-6272 ljutras@town.canton.ma.us Quote Summary Bolivar Pool $1,236.70 Cemetary $1,236.70 COA SI,880.82 DPW $1,236.70 Fire Ist $2,473.40 Fire 2nd $1,236.70 Fire Revere SIS880.82 Fire Sassamon $1,880.82 Garage Admin $1,236.70 Hemmingway $1,236.70 Ice-Rink $1,880.82 Indian $1,236.70 Library $1,236.70 Library 2nd S1,880,82 Library Core $4,998 34 Library LL S1,880.82 Paul-Revere $1,236.70 PD Ist $1,236.70 Pecunit $1,236.70 PEQ} S1,236,70 PEQ-2 $1,236.70 PEQ-BARN $1,236.70 Police-Ist SISSO.82 Police-2nd SI88O.82
Tab 11 - Finance Department.pdf · Source page 12
w AXOrue on, MA 0237S coo we j OA ATUL OCR CORT L EC] 50-2 58-O087 Quote Summary PoliceStation Recreation Garage Toleman Town-Hall | Town-Hall 2 Town-Hall 3 Town-Hall Core VM-Rack-5400 Wash-St-Tnk WaterFacility WilliamsEstate Fiber Transceivers Project Services SL.SSU.82 $1,236.70 $1,236,70 SI,880,82 SLS880,82 SL.880.82 $74,422.99 $40,805.05 $1236.70 $1,236.76 $1,236.76 $9,028.54 $32,550.00 Colal Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. woe j Hub Technical Services LLC Town of Canton Signature: Signature: Name: Ed Zak Name: Louis Jutras Title: Sales Account Manager Date: Date: 11/04/2021
Tab 11 - Finance Department.pdf · Source page 13
Ad tsorlocs Avenuc
South Easton, MA 2375
wee PUBL OCH. com
508-248-9887
Terms & Conditions
Statement of Confidentiality
The contents of this document have been developed by HUB Technical Services, LLC. HUB Technical Services, LLC considers the contents of
this document to be proprietary and business confidential information where applicable by law. This information is to be used only in the
performance of its intended use. This document may not be released to another vendor, business partner or contractor without prior written
consent from HUB Technical Services, LLC. Additionally, no portion of this document may be communicated, reproduced, copied or
distributed without the prior consent of the client and HUB Technical Services, LLC.
Quotation Terms
Tax, Freight, Insurance, Delivery, Setup Fees, Cabling and Cabling Services are not included unless specified above. All prices are subject to
change without notice. Supply subject to availability.
Terms, Conditions, and Procedures
Change of Scope Procedures
Should the Client require additional services as a resull or adjunct to this project, it will be considered a Change of Scope and
will result in additional hours and charges. A Change of Scope agreement form must be signed in order for any additional work to
be performed. Upon receipt of a purchase order for the Change of Scope, HUB Technical Services will begin work. The service
rate is based on installation during the hours of 8:30 AM-5:30 PM; Monday through Friday.
General Terms
This proposal is for a fixed price project. Any deviation from the Scope of Work defined in this proposal will result in a change
order which may change the price of the project. HUB technical Services, LLC will monitor the progress of the project and notify
the Client of any deviations for discussion and approval before implementation.
Client will be invoiced as per Project Milestones.
Payment Terms
Payment is due within thirty (30) days of original invoice date. Tangible products are invoiced on the initial shipment date;
services are invoiced as they are performed or at the milestones defined above or in the project plan if applicable. All invoices
will include the description of the item and the work being billed. Complete payment in full is due for each invoice within thirty
(30) days of invoice date. Payments that are past due will result in a finance charge of one percent {1%} per month on an unpaid
balance (twelve percent {12%} per year) or the maximum allowed by law. Tax, Freight, Insurance, Delivery, Setup Fees, Storage,
Cabling, and Cabling Services Not Included. Fixed priced projects are invoiced in full and are not eligible for labor rebate.
Terms of Sales for Professional Services
Client will designate primary contact(s) for scheduling installations. Normal service delivery hours are 8:30AM-5:30PM,; Monday
through Friday. After hours and weekend service will be billed at a higher rate. Travel charges will apply beyond 50 mile radius of
Hub Tech's main office. Rates are subject to change with a fifteen-day written notice. Support contracts, support services and
related replacement parts may be subject to sales, use or other applicable local taxes and is based on the location to which the
parts or services are delivered. Unless otherwise noted, HUB Technical Services, LLC prices does not include taxes. The Client
acknowledges it has the responsibility to pay all taxes if applicable.
Warranty: 30 days from date of final signoff by client.
Non-Solicit: Should the Client hire any HUB Technical Services employee during the period of this contract or within 12 months
of the expiration of the contract, then the Client shall pay HUB Technical Services an amount equivalent to 26 weeks of the
employee's salary to recompense HUB Technical Services for its loss.
Delays which occur due to software application related issues will constitute a “Change of Scope” and will be subject to
additional labor hours.
Terms of Sales for Tangible ProductsTab 11 - Finance Department.pdf · Source page 14
6 AYU Sa Easton, MA O2375 an Gon? Client is responsible for the receipt and safeguarding of all equipment delivered. Client is responsible for judging suitability and appropriateness for any particular purpose. Products, pricing and availability are subject to change without notice. Client understands that HUB Technical Services, LLC is not the manufacturer of [he products specified in this proposal and the only warranties offered are those of the manufacturer. All products are sold with the manufacturer's warranty and are covered by their terms. All warranty claims must be submitted directly to the manufacturer. HUB Technical Services, LLC reserves the right to bill and Client agrees to pay for all time spent troubleshooting or repairing equipment under warranty. HUB Technical Services, LLC does not assure compatibility with any existing equipment. HUB Technical Services, LLC shall not be held responsible for any lost time due to DOA, defective or malfunctioning equipment provided by HUB Technical Services, LLC or by others. Product prices do not include set up, installation, configuration or training, unless specifically noted. A quote for these services will be provided upon request. Product totals exclude sales tax and shipping charges which be billed separately. Tax, Freight. Insurance, Delivery, Setup Fees, Storage, Cabling, and Cabling Services Not included unless otherwise stated. Warranty and Disclaimer Warranty: HUB Technical Services, LLC warrants that the services or equipment provided comply with the statements made within this SOW and for a period of thirty (30) days from the date of signoff. Limitation of Liability: Notwithstanding any provision contained herein to the contrary, except in case of bodily injury or death where, and then only to the extent that applicable law requires such liability, the maximum liability of HUB Technical Services, LLC to the client, or to any party whatsoever arising out of or in connection with any sale, use, or other application of any product or service delivered to the client hereunder, whether such liability arises from a claim based upon contracl, warranty, lort, or otherwise, shall not under any circumstance exceed the actual amount paid by the client for the product or service giving rise to such liability. Disclaimer of Liability: Except in case of bodily injury or death where, and then only to the extent that, applicable law requires such liability, HUB Technical Services, LLC shall not be liable for any of the client’s loss of profits (even if they arise as a direct or immediate consequence of the event that generated the damages). Lass of business, loss of use or loss of data, interruption of business, nor for indirect, special, incidental or consequential damages of any kind whether under this agreement of otherwise, even if HUB Technical Services, LLC has been advised of the possibility of such loss and notwithstanding any failure of essential purpose of any limited remedy, in no case will HUB Technical Services, LLC be liable for any representation or warranty made by client, or any agent of the client. Service provider indemnity: Client agrees to defend, indemnify and hold harmless HUB Technical Services, LLC from and against any and all damages, liabilities, costs, expenses (including reasonable attorney's fees, expert fees and other legal expenses) in connection with any suit, claim or action by any third party against the client or HUB Technical Services, LLC as a result of the actual or alleged negligence, misrepresentation, error or omission on the part of the client or its representatives relating to or concerning the products or support services provided by HUB Technical Services, LLC. Returns HUB Technical Services, LLC Return Policy is as follows: No returns without an RMA#. You may return most tangible products only if we are able to return them to our supplier within ten (10) days of your product's shipping date; please refer to the specific details below. All returns require a HUB Technical Return Merchandise Authorization Number (RMA#). We are not responsible for receiving, tracking or crediting any item returned to us without a clearly identifiable RMA# on the packing slip. Many non-discontinued, unopened products may be returned within 10 days of the product's shipping date. Manufacturer return policies vary greatly based on the specific product type. Items must be in original packaging, sealed in as-new condition with the packing slip. Opened computer systems, software, laser printers, inkjet printers and networking equipment are not returnable. Defective merchandise can be returned for repair only to HUB Technical Services, directly to the manufacturer or any authorized service center in your area. In order to return an item, please call 508-238-9887 and contact to our Service Department to obtain a Return Merchandise Authorization Number (RMA#) prior to shipping your prachict. No returns of any type will be accepted without an RMA#. For faster service, please have the following information available when calling requesting an RMA#: Client name, invoice number or Purchase Order number, serial number and nature of the problem. HUB Tech, HUB Tech Services and HUB Technical Services are all protected trademarks of HUB Technical Services, LLC
Tab 11 - Finance Department.pdf · Source page 15
TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: SUBMITTED BY: Finance Dept / MIS Division Randy Scollins PROJECT / EQUIPMENT TITLE: Financial Chart of Accounts Redesign and Implementation TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $50,000 DESCRIPTION: Engage the Town's financial software provider, Tyler, and a Chart of Accounts redesign consultant to migrate the Town's 246 different funds into a chart with no more than ~36 funds. Municipal finance is managed with fund accounting. PURPOSE AND JUSTIFICATION: The Town of Canton's Financial Chart of Accounts (general ledger) is decades old, extremely cumbersome and not intuitive. There are currently 246 different funds contained within the Chart. A Chart of Accounts with no more than ~36 funds would streamline tranaction entry and reporting. This is accomplished by grouping like funds into a single fund and segregate at the account level. As an example, rather than having federal and state grants mingled with no useful organization within the Chart, a Federal Grant fund would be established for both School and Municipal (2 funds) and each grant would have a unique account within the respective funds. The same can be done for State Grants. All accounts would be reindexed from the current COA structure to the new COA structure, with account history being moved accordingly. A project like this takes months of planning and testing. Given that the Town Accountant has plans to retire in about 1 1/2 years, it would be optimal to complete this ioroject while we still have access to her instituional knowleddas NEED CLASSIFICATION: (Check al! that apply) Departmental Priority Ranking: ____ Required for Safety Please rank this request out of your total ____ Required by Law or Mandate requests for this year: (#1 as top priority) _X_Improve/Expand Service or Increase Efficiency (#) OF (#) _X Planned Project or Replacement Expected Useful Life: (Check one) ____ Unplanned Project or Replacement _X 20 orMore Yrs _ 5 to 9 Years ____New Project/Item (not on last year's 5-Yr. Plan) | _ 10 to19 Years _ 3 to 4 Years Impact _to Dept. Operating Budget: (Check one) Revenue Impact: (Check one) Will Reduce Cost by $. ___ Will Produce Addl Revenue by $ “X_No Impact “X_Revenue Neutral (no impact) ___Will Increase Cost by $ ___ Will Decrease Revenue by $ OTHER COMMENTS OR INFORMATION: (Attach supporting documentation) FORM B - New Chart
Tab 11 - Finance Department.pdf · Source page 16
“s). tyler 1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com er Technologies Development Client Sign-Off Client Name Town of Canton, MA Modification Description Chart of Accounts Redesign Reference # MUN-424491 Service/Modification Cost $34,000 Delivery Version and/or Date 2020.3 by TBD Document Date November 4, 2021 Sign-Off Required By December 4, 2021 Following this Tyler Technologies Development Client Sign Off is a Statement of Work for your review and approval. This will be entered into our Work Order system with the noted delivery date if approved by the above date. If the modification is not approved within this timeframe, the delivery date will be adjusted to fit into the development schedule at a later date as determined by the Product Manager. In order to schedule and begin work on the described services, Tyler requires your authorization, For authorization please print, sign and date the bottom of this letter and return to Kathy Thompson at Kathy. thompson@tylertech.com. Please provide a purchase order if needed along with your specification sign-off. Tyler will invoice the Client fees for this modification 50% upon sign-off and 50% upon execution in the client’s live environment. Printed Name Signature Date
Tab 11 - Finance Department.pdf · Source page 17
1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com Munis Professional Services Chart of Accounts Redesign Statement of Work (SOW) Objective The objective of this project is to redesign the client’s current chart of accounts. This process will change all associated history that reference an org/object /project combination to the new chart based upon a crosswalk developed under this Statement of Work. Approach The approach is collaboration between the client, Munis Business Analyst (BA), and the Munis Professional Services team. Each party has specific responsibilities under this agreement. Detailed division of responsibilities is listed in this SOW. The overall responsibilities can be categorized as follows: e The Munis BA is responsible for education of the processes necessary to implement the new chart in Munis and the technical processing of the chart. e The client is responsible for development, cross-walking, conversion proofing and establishment of the new chart. It is required that the client remain at a constant Munis version from the start to completion of the conversion project. e Our Munis Professional Services team is-responsible for error checking and creating a customized data conversion utility to be used in processing the test and live conversion passes. This statement of work provides up to 4 conversion passes. Additional conversion passes beyond 4 will be chargeable at $1,400 per additional pass. e ALive Conversion Pass date will be determined once the project has begun. That will be shown in the Proposed Timeline chart, to be completed at a later date, and shown at the end of this document. Tyler and Professional Services requires that an actual completion of the conversion in live must occur no later than 180 days from the stated Live Conversion Pass date. Terms of Payment Upon acceptance of the statement of work, Tyler will bill 50% of the total project with the remaining 50% due upon delivery of the final “live” Conversion pass.
Tab 11 - Finance Department.pdf · Source page 18
1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com Deliverable Phases First Deliverable Phase: This phase consists of providing the COA Conversion Interface tables and programs. The BA will provide MUN numbers for the necessary package installation. These must be installed in Live. Note: these are separate tables and any data entered or updated here will not affect the Live COA or any transactions in Munis. Second Deliverable Phase: This phase consists of the initial completion of the new chart of accounts. The BA will schedule status calls to review set up, as well as conversion errors found during the Validation steps. It is the responsibility of the client to make changes to the COA segment and accounts if issues relate to the data; the BA and developer will work with the client to resolve program related errors. The BA will coordinate a time with the client to run the first conversion pass in the client’s test/train environment. The client will refresh Train or Test for the first COA pass prior to the designated date. Third Deliverable Phase: The BA will conduct a status call with the client to review conversion errors found in the first conversion run. It is the responsibility of the client to correct errors in the set up tables; should deleting records be necessary the BA or developer will assist. The BA or Professional Service Representative will coordinate a time with the client to run the 2nd conversion pass in the client’s test/train environment. This project scope includes four conversion passes, after which the BA will review any resulting error reports. If additional conversion passes are required, the client will be charged for each. Final Deliverable Phase: The BA will coordinate a time with the client to run the final conversion pass into the client’s test/train environment. A status call will be scheduled with the BA, client and Professional Service Representative to review the final pass. The client will sign off on the conversion data that will give Professional Service the authority to run the final conversion in the client’s LIVE environment. Division of Responsibilities: Client Responsibilities BA Responsibilities Professional Services (Development) ° Load the COA Conversion Interface tables and custom conversion program e Using the COA Conversion Interface, crosswalk all old accounts to new accounts (Orgs, Objects, Projects, and segments). ¢ The BA cannot provide design recommendations on any new chart settings. If that is required, a Tyler Implemen- tation consultant service should be arranged. e Provide COA Conversion Interface documentation. ® Provide project plan °® Develop and customize a conversion utility to convert the GL Accounts, orgs, objects and projects as needed in all Munis modules used by the client. ° Convert old to new chart in Train or Test environment.
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1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com tyler Remain at a constant Munis version from the start to completion of the conversion project. Proof Conversion Development and execution of testing plan (with items listed in this SOW as post- conversion as a minimum) Sign-off on redesign set up, test conversion, and final conversion. Manually update tables that only reference org or object such as Security and Payroll tables. Note: these are tables that store only a portion of the Account (such as Object). Educate users on new chart of accounts format Archive any historical reports ensuring all reporting requirements are satisfied prior to live conversion. within one week of analysis session. Provide feedback to questions related to functionality and best practice setup in Munis Review validation errors prior to conversion. Review conversion errors with client. Assist client in developing testing plan. Establish and monitor project schedule. Provide 15-30 minute weekly or biweekly status calls. Convert old to new chart in LIVE environment.
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1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com Pre-Conversion Tasks (Client responsibility) e All funds must be in balance. e All revenues and expenses must be reconciled before the conversion. e All encumbrances must be reconciled before the conversion. e All batches should be posted in all modules when the conversion is run. e Aclean table validation report must be run prior to conversion. If there are any errors, they must be cleaned up prior to the conversion. Before the conversion is run the following tasks must be completed: e Clean Table validation report e YTD Buaget report for all accounts e Trial balance for balance sheet accounts only for all funds e Trial balance for all accounts for all funds e PO's by GL account report e@ AR Charge code list with GL accounts Post Conversion Testing (Both for training conversion and live conversion) (Client responsibility) Once the conversion has been run the following module-specific processes should be tested. General Ledger © GL Table Validation — This will list all errors found between GL tables. The Validation Table must be clean before proceeding with tests within other modules.
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- tyler, 1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com e = Trial Balance — Run this to make sure the fund is in balance, that all accounts correctly had their balances moved/merged. e Year to Date budget report — Run this to make sure all budgets were converted correctly. e Fund Attribute Table — Verify that every fund has an attribute table with complete control accounts. e@ Due to/Due From Table — Verify that all new funds have been added to the DT/DF table with a relationship between the appropriate funds. e Journal Entry — Enter a journal entry that crosses funds. Confirm the proper control accounts and balancing DT/DF entries are created. Purchase Orders e@ PO by GL Account — Run this report to make sure all accounts were correctly converted/merged. Best to run this report before conversion with old accounts & then again with new. e PO Maintenance — Choose a sampling of Purchase Orders (some with multiple lines, multiple accounts, etc.) and perform PO Maintenance as well as posting the journal to the GL. e Requisition processing — run through the entire requisition processing using different id codes (if possible) or change the ‘munis’ defaults to test the requisition dept/loc defaults and the posting of requisitions. © Commodity Codes- Update the GL object code if applicable Accounts Payable © Invoice Maintenance — Run several invoices through invoice maintenance changing amounts and accounts. © Void Check — Void several checks and run the cash disbursement journal e Invoice Processing — run the entire invoice process, liquidating Purchase orders both partially and fully.
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1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com Contract Management e Contract Maintenance—Update GL segments for “Amounts by Segments” or “Items w/Account Segments” enforcement methods. Project Ledger e Default GL and Budget Accounts-Update default GL and Budget accounts on PL strings if the default is not a full account. (Just a segment, org, or object.) Payroll e Manually update payroll tables that reference only org or object codes such as Employee Master, Deduction Master etc. o Control File — if currently defining default orgs but not partial accounts o. Pay Types o Deduction Master o Job Class e Run Payroll and Post to General Ledger, note errors in Payroll Proof and those listed when posting to the GL Accounts Receivable e Review Charge Codes Report Role Based Security e@ Manually update General Ledger Account Restrictions Workflow Business Rules e@ SEG or SOA Business rules
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1 Tyler Drive, Yarmouth, ME 04096 Phone 800.772.2260 www.tylertech.com Proposed Timeline Note: The timeline will be built after project startup and collective review of necessary steps and mutual schedules. If a 3" (or 4") pass is not needed, developer availability will be reviewed at that time to determine if an earlier Live run can be scheduled. Task Date Redesign Analysis Upon signoff COA Conversion Interface set up | TBD completed in Live 1 Test Conversions Pass TBD 2"4 Test Conversions Pass TBD 3" Test Conversions Pass TBD 4" Test Conversions Pass TBD Approve Live COA Conversion TBD Live Conversion Pass TBD
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Hassett Financial Services, LLC November 3, 2021 William R. Scollins, Finance Director Canton Town Offices 801 Washington Street Canton, MA 02021 Dear Mr. Scollins: In response to your request for a written quotation, Hassett Financial Services, LLC (HFS) is pleased to offer our services to assist the Town of Canton with the municipal finance and accounting services that your community requires. As we understand it, the Town of Canton wishes to engage a municipal finance- consulting firm to assist your financial team with the implementation of your new financial software applications. Our role will be to provide accounting and software implementation services to the Town of Canton; specifically, the development of a re- designed Town chart of accounts and a new, integrated School chart of accounts. The scope of services will include but not be limited to on-site professional services on an as-needed basis. Services shall be scheduled as needed based upon our availability. Our understanding is that the Town will provide us remote access to your “Live” Munis database, in order to utilize their conversion tools. You would like us to review the structure for conformity to current practices (DOR/UMAS and DESE), to improve the structure for improved analysis/reporting, and to address any concerns expressed by your independent audit firm. Further we understand that the School Department portion of the chart of accounts may require more effort, due to the increased reporting complexities required by the Massachusetts Department of Elementary and Secondary Education (DESE). The approach will be collaborative. We plan to work with designated staff from your office, the School Business office, the software firm, and others as you may designate. In brief, these services will include: e Segment Requirements & Account Design 8-12 hours e ORG Code Options 6-8 hours e Account Development — Town 26-32 hours e Account Development — Schools 34-40 hours e Conversion Workbook to Software Firm 4 hours e° Review/Edit Account Exceptions 2-4 hours 82 Cottonwood Street, Fairhaven, MA 02719 (508) 944-1123 todd. hassett.hfs@gmail.com
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Our understanding is that you plan to implement during FY2023 or effective July 1, 2023. Depending upon your level of participation and the extent to which changes are required, an initial estimate of our hours ranges from 80 to 100. As the project progresses, we can better refine that estimate. We propose that Todd K. Hassett will serve as our firm’s primary consultant for this engagement. Todd has extensive experience with chart of accounts development. His client work in this area includes (Munis clients highlighted in e aaa w/Schools - City of Waltham, City of Malden, City of Everett, (EH Town of Braintree, Town of Cohasset, Town of Duxbury, Town of East Bridgewater, Town of Falmouth, ‘Town of Beanklin Town of Hanover, Town of Holbrook, , Town of Milton, Town of Norwell, Town of Richmond, Town of Rockport, Town of Sandwich, (including Municipal Electric), Town of West Boylston, , and Town of Wrentham. e City/Town only - Town of Hanson, (partial), and e School only — Littleton Public Schools, Medfield PHBE Sched, NGHGIE Rube SEO, CAROENENUNEINRNE, anc City of Amesbury Public Schools e District - EDCO Collaborative, Valley Collaborative, Old Colony Regional Vocational School, Foxborough Regional Charter School, West Barnstable Fire District, Raynham Center Water District, and South Essex Sewer District. ° > Currently we are assisting the Town of Harvard with a similar Munis chart revision effort. We propose our invoicing will be monthly, net due in 15 days. Todd will be billed for his professional services at a rate of $160. Based upon the initial estimate of service hours needed for this project, the cost is projected is estimated to be between $12,800 and $16,000. We are prepared to commence work upon receipt of a written notice to proceed from the Town. We recognize the importance of this assignment. We welcome the opportunity to assist you and the Town of Canton. Please feel free to contact any of our former or present clients for the purpose of references. Yours sincerely, HASSETT FJNANCIAL SERVICES, LLC a Todd K. Hassett Owner Page 2
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TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: Finance Dept / Information Systems Division SUBMITTED BY: Louis Jutras PROJECT / EQUIPMENT TITLE: Server Replacement TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $12,000 DESCRIPTION: Fire Server Replacement PURPOSE AND JUSTIFICATION: This server was installed back in 2014 but it was already a few years old as it was repurposed from another installation. This is the only onsite server for the Fire Dept and it contains various records and software that is utilized by the Fire department. NEED CLASSIFICATION: (Check all that apply) ____ Required for Safety ____ Required by Law or Mandate ___ Improve/Expand Service or Increase Efficiency X_ Planned Project or Replacement Unplanned Project or Replacement New Project/Item (not on last year's 5-Yr. Plan) Departmental Priority Ranking: Please rank this request out of your total requests for this year: (#1 as top priority) (#) OF 6 (#) Expected Useful Life: (Check one) ___20 or More Yrs _X_5 to 9 Years ___ 10 to 19 Years 3 to 4 Years Impact to Dept. Operating Budget: (Check one) _X_Will Reduce Cost by $ 800 ___No Impact ___Will Increase Cost by $ Revenue Impact: (Check one) Will Produce Addl Revenue by $___ “X_Revenue Neutral (no impact) ___ Will Decrease Revenue by $ OTHER COMMENTS OR INFORMATION: (Attach supporting documentation) FORM B - Fire Server
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TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: SUBMITTED BY: Finance Dept / Information Systems Division Louis Jutras PROJECT / EQUIPMENT TITLE: Server Replacement and software licensing TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $30,000 DESCRIPTION: Replacement of physical sener, consolidation of current virtual machines, licensing and support for current operating system and virtual environment PURPOSE AND JUSTIFICATION: The library server was installed back in 2014 and needs to be replaced. The operating system is out of date and this one server runs most of the network services for the library. This replacement will also include the upgrade to the time management software that is utilized by the public computers. NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking: ___ Required for Safety Please rank this request out of your total ____ Required by Law or Mandate requests for this year: (#1 as top priority) ____ Improve/Expand Service or Increase Efficiency (#) OF 6 (#) _X_Planned Project or Replacement Expected Useful Life: (Check one) ____ Unplanned Project or Replacement __.20 or More Yrs _X_5 to 9 Years ____ New Project/Item (not on last year's 5-Yr, Plan) | _ 10 to19 Years 3 to 4 Years Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one) ___Will Reduce Cost by $ ___ Will Produce Addl Revenue by $__. _X_No Impact _X Revenue Neutral (no impact) ___Will Increase Cost by $ ___Will Decrease Revenue by $ — OTHER COMMENTS OR INFORMATION: (Attach supporting documentation) FORM B - Library Server
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ReiroFit Quotation technologies 455 Fortune Blvd. Milford, MA 01757 To Louis Jutras Tel 781-575-6607 Quote No 89538 Date 11/1/24 Co Town Of Canton oo From Chris Coskren (P) 508-244-2451 (F)- (E) CCoskren@retrofit.com Project Town of Canton Library Server Qty Mfg Part No. OEM Description Unit Price Ext Price 1 652503-B21 HPE 10GbE 2p SFP+ 57810S Adptr 520.71 520.71 1 726536-B21 HPE 9.5mm SATA DVD-ROM Optical Drive 74,14 74.14 1 864279-B21 864279-B21 67.24 67,24 1 865414-B21 HPE 800W FS Plat Ht Plg LH Pwr Sply Kit 210,22 210.22 1 874577-B21 874577-B21 33.48 33.48 1 AFSS6A HPE 1.83m 10A C13-UL Dom Pwr Cord 6.06 6.06 1 E6US9ABE HPE iLO Adv Elec Lic lyr Support 232.86 232.86 1 H39N2E HPE 3Y TC Bas ML350 Gen10 SVC 767.02 767.02 15 P00920-B21 HPE 16GB 1Rx4 PC4-2933Y-R Smart Kit 289,51 4,342.65 4 P18436-B21 HPE 1.92TB SATA MU SFF SC MV SSD 1046.05 4,184.20 1 P19791-B21 Intel Xeon-S 4210R Kit for ML350 G10 735.76 735.76 1 P21788-001 HPE ML350 Gent0 4210R 1P 16G 8SFF Svr 2721.35 2,721.35 2 P21868-B21 HPE 32GB microSD RAID 1 USB Boot Drive 375.68 751.36 VMWare 1 VS7-ESSL-KIT-C VSPHERE 7 ESSL KIT 3 HOSTS MA X 2 PROCS PER 519.44 519.44 HOST 1 VS7-ESSL-SUB-C SUB ONLY VSPHERE 7 ESSL KIT 1YR 72.24 72.21 Microsoft 1 9EA-01070 MICROSOFT : Microsoft WindowsServerDCCore 2019 6142.30 6,142.30 English LocalGovernment OLP 16Licenses NoLevel CoreLic Qualified 50 Rt8-05793 MICROSOFT : Microsoft Windows ServerCAL 2019 35.93 1,796.50 English LocalGovernment OLP 1License NoLevel DvcCAL 1 EN-ENG Server assembly and ESXi 7 install, Server 2008 to 6125.00 6,125.00 2019 migration, and existing VM migrations Fax Orders to Sales: 508.478.2040 Please attach this quote when submitting the Purchase Order. Typographical Errors - RetroFit cannof be held bound or held responsible for typographical errors or omissions. RetroFit is an approved vendor on state contracts ITC47, OFF27, ITS43 TECH SOL and ERATE Vendor No: VC6000169064 Page 1 of 2
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doyee, . Quote No 895238 def ‘rok it Quotation nr a OF IL Date Mer Qty Mfg Part No. OEM © Description Unit Price Ext Price INSTALLATION not included unless itemized above. Subtotal $29,302.50 PRICES SUBJECT TO CHANGE AT ANY TIME. Shipping _ $0.00, QUOTE MAY INCLUDE PROMOTIONAL PRICING VALID THROUGH THE END OF THE CURRENT MONTH. GRAND TOTAL PRICES MAY CHANGE IF ORDER IS RECEIVED AFTER THE END OF THE CURRENT MONTH, — 828,302.50 Fax Orders to Sales: 508.478.2040 Please attach this quote when submitting the Purchase Order. Typographical Errors - RetroFit cannot be held bound or held responsible for typographical errors or omissions. RetroFit is an approved vendor on state contracts ITC47, OFF27, ITS43 TECH SOL and ERATE Vendor No: VC6000169064 Page 2 of 2
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TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: SUBMITTED BY: Finance Dept / Information Systems Division Louis Jutras PROJECT / EQUIPMENT TITLE: Desktop Computer Replacements TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $32,500 DESCRIPTION: Desktop computer replacements PURPOSE AND JUSTIFICATION: This funding item will allow for the replacement of about 25 to 30 systems. We have not replaced any desktop system in the last year and now with the new hardware requirements for Windows 11 most of our systems are not capable of running the new operating system. It will probably take us 2 to 3 years before we need to migrate everything to a new operating system but we need to take steps and replace hardware on a yearly basis to make that deadline. NEED CLASSIFICATION: (Check aif that apply) Departmental Priority Ranking: _____ Required for Safety Please rank this request out of your total ____ Required by Law or Mandate requests for this year: (#1 as top priority) ____Improve/Expand Service or Increase Efficiency (#) OF 6 (#) _X Planned Project or Replacement Expected Useful Life: (Check one) ___ Unplanned Project or Replacement __.20 or More Yrs _X_ 5 to 9 Years ____ New Project/Item (not on last year's 5-Yr. Plan) | _ 10 to 19 Years _ 3 to 4 Years Impact _to Dept. Operating Budget: (Check one) Revenue Impact: (Check one) Will Reduce Cost by $ ___ Will Produce Addl Revenue by $__ X_ No Impact _X_ Revenue Neutral (no impact) Will Increase Cost by $ ___ Will Decrease Revenue by $_ OTHER COMMENTS OR INFORMATION: (Attach supporting documentation) FORM B - PC's
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DEAR LOUIS JUTRAS, Thank you for considering CDWeG LLC for your computing needs. The details of your quote are below. Click here to convert your quote to an order. CANTON, MA 02021-2554 Phone: (617) 821-5010 Payment Terms: Net 30 Days-Govt State/Local i | DELIVER TO Shipping Address: TOWN OF CANTON LOUIS JUTRAS 801 WASHINGTON ST MIS DEPT CANTON, MA 02021-2554 Phone: (617) 821-5010 Shipping Method: UPS Ground Dan Palmieri FMV TOTAL FMV LEASE OPTION $26,100.00 $706.01/Month BO TOTAL $26,100.00 QUOTE # ‘ QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL ' ‘ : MKDI137 9/28/2021 | HP SB 800 G6 1877748 | $26,100.00 ITEM Qty cDw# UNIT PRICE EXT. PRICE HP EliteDesk 800 G6 - SFF - Core i7 10700 2.9 GHz-.vPro - 8 20 6255992 $1,305.00 $26,100.00 GB - SSD 256G Mfg. Part#: 26S67UT#ABA | Contract: SYNNEX GSA SCHEDULE (SLED) (47QTCA19D00MM) PURCHASER BILLING INFO SUBTOTAL $26,100.00 | Billing Address: SHIPPING | $0.00 | TOWN OF CANTON : | ACCTS PAYABLE SALES TAX | $0.00. 801 WASHINGTON ST . on : MIS DEPT GRAND TOTAL $26,100.00 | i Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 dan.palmieri@cdwg.com BO LEASE OPTION $813.54/Month Monthly payment based on 36 month lease. Other terms and options are available, Contact your Account Manager for details. Payment quoted is subject to change. Why finance? + Lower Upfront Costs, Get the products you need without impacting cash flow. Preserve your working capita! and existing credit line. * Flexible Payment Terms. 100% financing with no money down, payment deferrais and payment schedules that match your company's business cycles, « Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. Page 1 of 2
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* Technology Refresh, Keep current technology with minimal financial impact or risk, Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. * Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources, All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term, This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwq.com/content/terms-conditions/product-sales. aspx For more information, contact a CDW account manager © 2021 CDWsG LLC 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 } 800.808.4239 Page 2 of 2
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TOWN OF CANTON FORM B - FISCAL 2023 CAPITAL PROJECT / EQUIPMENT REQUEST DEPARTMENT: SUBMITTED BY: Finance Dept / Information Systems Division Louis Jutras PROJECT / EQUIPMENT TITLE: Backup Appliance TOTAL PROJECT / EQUIPMENT COST (must be at least $5,000): $61,000 DESCRIPTION: Replacement of existing backup appliance PURPOSE AND JUSTIFICATION: The current backup device lacks functionality of newer backup devices. An Immutable backup location is the best was to protect and recover from disaster events. With various changes in the environment in the last year the current device does not have the capacity to cover all of our data backup storage. Our support contract for the current device will expire in June of 2023 so when trying to account for the budget cycle, functionality, and support we wanted to incorporate this item into our current plan NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking: ____ Required for Safety Please rank this request out of your total ___ Required by Law or Mandate requests for this year: (#1 as top priority) ___Improve/Expand Service or Increase Efficiency (#) OF 6 (#) _X_ Planned Project or Replacement Expected Useful Life: (Check one) ____ Unplanned Project or Replacement ___ 20 or More Yrs _X_5 to 9 Years ____ New Project/Item (not on last year's 5-Yr, Plan) | _ 10 to 19 Years _ 3 to 4 Years Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one) ___ Will Reduce Cost by $ ___ Will Produce Addl Revenue by $__ _X_ No Impact _X_ Revenue Neutral (no impact) ___ Will Increase Cost by $ ___ Will Decrease Revenue by $ OTHER COMMENTS OR INFORMATION: (Attach supporting documentation) FORM B - Backup
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Replacement Storage Unit QUOTE #030211 V1 Town of Canton Gaile Pranckevicius
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Statement of Work te ty a This Statement of Work (“SOW”) is governed under the Master Service Agreement (the “Agreement”) between INTEGRATED COMPUTER SOLUTIONS OF VESTAL LLC (“ICS”), and the client whose name and authorized signatory appear in the signature block of this SOW (“Client”), below. Capitalized terms in this SOW will have the same meaning as those in the Agreement, unless otherwise indicated below. Change Log Originai Please Note: This quote is budgetary and cannot be used to place an order. We have included an estimated labor charge, but this is subject to change pending a full scope of work and proposal.
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ExaGrid Storage * Contains Optional Items ExaGrid EX36000 Storage Unit - Disk Capacity: Raw: 96 TB, Useable: 72 TB. 36 TB Full Backup. Includes 1 - 10GB Add-on card. Disks are Encrypted ExaGrid 10 Gigabit Ethernet Dual Port SFP + TWINAX (Copper) - Add on ExaGrid 1 Year 8x5 Maintenance and Support ExaGrid 3 Year 8x5 Maintenance and Support og es $68,981.00 $1,600.00 $6,000.00 $16,000.00 $31,041.00 $1,600.00 $600.00 $1,600.00 $37,940.00 $0.00 $5,400.00 $14,400.00 $37,940.00 $0.00 $5,400.00 $14,400.00 * Optional Subtotal: $5,400.00 Subtotal: $52,340.00 Services the include travel charges. EST-SYSENG LABOR ESTIMATE - SYSTEMS ENGINEER Estimate only: Actual time may be less than or exceed the estimate given. Actual labor will be billed separately. Client is responsible for full payment of actual time used, regardless of estimate given. Labor estimate does not $215.00} 40 $8,600.00 Subtotal: $8,600.00
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Replacement Storage Unit Soa, Pee eye LOPE a — ICS - New England nee # Gaile Pranckevicius 508-471-9724 gpranckevicius@icscomplete.co m Quote Summary Town of Canton 801 Washington Street Room 206 & 211, Second Floor Canton, MA 02021 Louis Jutras (781) 821-5069 Ijutras@town.canton.ma.us Ly Quote #: 030211 Version: 1 Delivery Date: 02/11/2021 Expiration Date: 30/11/2021 ExaGrid Storage $52,340.00 Services $8,600.00 Subtotal: $60,940.00 Shipping: $525.00 Total: $61,465.00 “Optional Expenses ExaGrid Storage $5,400.00 Optional Subtotal: $5,400.00 Net 30 Days ICS - New England Aanlanl Town of Canton Signature: Signature: Name: Gaile Pranckevicius Name: Louis Jutras Title: Account Executive Date: Date: 02/11/2021
Tab 12 - Fire Department.pdf · Source page 1
CHARLES E. Doopy CHIEF OF DEPARTMENT cdoody@town.canton.ma.us Scott E. JOHNSON Deputy CHIEF sjohnson@town.canton.ma.us Town of Canton + Glassachusetts FIRE DEPARTMENT 99 Revere STREET, CANTon, MA 02021 Business: 781-575-6654 Fax: 781-821-0956 EMERGENCY 911 November 8, 2021 Mr. William Scollins Finance Director Town of Canton Dear Randy: Please find attached seven (7) Capital Budget requests for the Canton Fire Department for FY 2023 and an updated Form A. The total amount of requested is $463,000 with $180,000 in cash capital and $283,000 in debt capital. The following is summary of the Fire Department’s five Capital requests: Complete Floor replacement project @ Station 2 - $24,000 Replace Ford F450 Brush Truck/Squad - $230,000 Replace Deputy Fire Chief’s Vehicle - $65,000 Replace Fire Prevention Vehicle - $55,000 Upgrade Diesel Exhaust Systems - $23,000 Painting interior Station 2 — $15,000 EMS Simulation Mannequin - $53,000 NAVA wey I look forward to working with you, the Board of Selectmen and the Capital Outlay Committee on the Fire Department’s FY 23 Capital Plan. Yours (hte ode E. aa f Chief of the Department Canton Fire Department Ce: Scott Johnson, Deputy Fire Chief PLEDGED TO FIRE PREVENTION