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Canton Town Meeting — 2003 ATM
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Source page 81
Revenue Transfer Votes
WITH A VOTE THAT $4,157,401 BE TRANSFERRED AS FOLLOWS:
TRANSFER FROM AMOUNT TRANSFER TO
FREE CASH $2,246,874 HEALTH INSURANCE
OVERLAY SURPLUS 500,000 RETIREMENT BENEFITS
WATER ENTERPRISE FUND 502,858 PUBLIC WORKS DEPARTMENT
AMBULANCE SERVICE 500,000 FIRE DEPARTMENT
SEWER ENTERPRISE FUND 210,989 PUBLIC WORKS DEPARTMENT
SCHOOL FOOD SERVICE 88,000 SCHOOL DEPARTMENT
RINK ENTERPRISE FUND 43,680 RECREATION DEPARTMENT
ANIMAL CONTROL FEES 25,000 ANIMAL CONTROL DEPARTMENT
LIBRARY STATE AID 20,000 LIBRARY DEPARTMENT
CEMETERY PERPETUAL CARE (EXPENDABLE) 10,000 CEMETERY MAINTENANCE
SALE OF LOTS/GRAVES 5,000 CEMETERY MAINTENANCE
WETLANDS PROTECTION 4,000 CONSERVATION COMMISSION
SHALER CHARITY (EXPENDABLE) 1,000 VETERANS SERVICES
TOTAL $4,157,401Source page 82
CAPITAL OUTLAY AND PLANNING COMMITTEE (COPC)
REPORT
2003 ANNUAL TOWN MEETING
The Capital Outlay and Planning Committee (COPC) submits this report to inform the community about
proposed plans to spend tax-related and/or Enterprise-related revenues over the next five years (2004
through 2008).
OUR ROLE
• Review spending requests for fiscal 2004 and make recommendations to the Finance
Committee (FinCom) regarding what we believe the town meeting should approve.
• Oversee development of balanced 1-Year and 5-Year Plans based on the levy-related
monies allocated to the capital program.
• Review the 5-Year proposed expenditures plans submitted by the Board of Selectmen,
School Committee and Board of Library Trustees.
• Conduct “due diligence” reviews of major projects in an effort to thoroughly understand
the sponsoring agency-approved scope of work, examine cost estimates to ensure the
costs are sufficient to complete the approved scope of work, review the appropriateness
of construction and owners contingencies, and ensure that all appropriate Owner’s Costs
elements are included in the project cost estimate.
• Work with elected and appointed officials to bring comprehensive and well-documented
plans forward for funding approval.
SUMMARY
The capital planning process continues to be fine-tuned to ensure that our continuous improvement effort
will generate tangible results. With this planning cycle the Board of Selectmen and School Committee
submitted balanced 1-Year and 5-Year Plans, allocated between Cash Capital and Debt, to the COPC.
Over the next five fiscal years (2004-2008), the town could need to spend approximately $6.5 million in
the form of cash capital to replace police, fire, public works and school vehicles, equipment, technology
equipment, and make minor building-related repairs. The town will also need to authorize approximately
$6.4 million in debt to fund major project supplements, replace fire trucks and heavy equipment, and make
major building-related repairs/replacements.
The Board of Selectmen, School Committee, Board of Library Trustees, and Enterprise 5-Year Spending
Plan reports, which are a part of this report outline in more detail how your tax dollars will be spent during
the 2004 through 2008 time frame.
The 5-Year Spending Plan For Board of Selectmen report includes funds for a stand-alone Senior
Center (cost is currently estimated at $3.8 Million) and a stand-alone Community Center (cost is
currently estimated at $2.6 million), both of which will need to be financed by Proposition 2 ½ Debt
Service Exclusions.
The Architectural and Engineering (A&E) costs for both projects will have to be appropriated at a separate
town meeting apart from that which will appropriate the Construction costs. In fiscal year 2005, the
COPC has reserved approximately $350K in bonding capacity inside the Levy to fund the estimatedSource page 83
CAPITAL OUTLAY AND PLANNING COMMITTEE (COPC) REPORT (cont’d)
A&E costs for the Senior Center. The COPC is of the opinion this an appropriate method to avoid
bringing the Senior Center A&E and Construction funding requests to two separate Proposition 2 ½ Debt
Service Elections. At this time, the COPC has not addressed the Community Center A&E funding matter
because that project has been scheduled for fiscal year 2008.
Last year when the town meeting supplemented the Fire Safety Facility renovation project, the COPC
advised the community that if an additional supplement became necessary it would be brought forward at
the appropriate time. This 5-Year Plan includes $500K as a supplemental appropriation allocated to
the fire renovation project in fiscal year 2005. We have been advised that barring any unforeseen
setbacks with the Police Safety Facility project, the Fire Safety Facility will be bid in time to bring the bid-
related results to the 2004 ATM. If additional funding is needed the COPC is prepared, as of this
writing, to fund up to $500K.
Our Capital Program is predicated on having 6% of Recurring Revenues available to meet our ongoing
capital needs. We do, however, recognize the need to spend judiciously during difficult economic times;
such as those we are currently experiencing. In response, the COPC voted to reduce Cash Capital spending
by $485K for fiscal 2004. Therefore, our capital program for fiscal 2004 is pegged at 4.9%. The
Committee will address the remaining years of the current 5-Year Plan on a year-by-year basis. We would
like to point out that in the years beyond 2008 our forecasted Cash Capital drops substantially from current
levels because our Debt Service will increase. During 2009-13 we will definitely need 6% of recurring
revenues to sustain a viable Cash Capital program.
The COPC expended a great deal of time and effort working with the school administration, School
Committee and Finance Director evaluating the various financing options for funding the $1.3 million
supplemental project request submitted to the January 2003 Special Town Meeting. We were pleased with
the outcome of the bidding process and town meeting vote.
The COPC is a statutory body governed by a by-law that was created in the 1970’s. We are sponsoring a
by-law revision at this town meeting, which memorializes what we now do versus what was envisioned
when the current by-law was created. We respectfully solicit your support when Article 22 is brought
forth for town meeting consideration.
Finally, the town is facing some potentially large expenditures over the next few years, which we will deal
with under “Important Issues Facing The Town”.
IMPORTANT ISSUES FACING THE TOWN
SEWER AND WATER PROJECTS – ENTERPRISE
GREENLODGE STREET INTERCEPTOR
This town meeting is being asked to fund the Architectural and Engineering (A&E) costs associated with
this proposed: undersized line capacity, environmental/ecological-related, Infiltration and Inflow-
related sewer project, which is currently estimated to cost $6.8 million. The consultant-prepared project
report summary contained this statement regarding the environmental/ecological impact: “Because of the
extensive wetland, the likelihood that the work will impact both Priority Habitat and an Estimated Habitat
of Rare Wildlife, the presence of three vernal pools along the sewer alignment, and the anticipated lengthy
regulatory approval process, early discussions with the local conversation commission and DEP should be
initiated regarding the proposed work.”
Vollmer Associates, the town’s sewer engineering consultant, reviewed four alternatives, as follows:
1. Constructing a larger capacity sewer parallel to the existing sewer utilizing conventional
open-cut construction practices. Estimated Cost: $7.4 million.Source page 84
CAPITAL OUTLAY AND PLANNING COMMITTEE (COPC) REPORT (cont’d)
IMPORTANT ISSUES FACING THE TOWN (continued)
SEWER AND WATER PROJECTS – ENTERPRISE
GREENLODGE STREET INTERCEPTOR (continued)
2. Constructing a larger capacity sewer along an alternative route utilizing conventional open-cut
construction practices. Estimated Cost: $6.8 million.
3. Constructing a larger capacity sewer along an alternative route utilizing a trenchless
technology referred to as pipe bursting. Estimated Cost: $8.0 million.
4. Constructing a larger capacity sewer along an alternative route utilizing a combination of
trenchless technology construction and open-cut construction. Estimated Cost: $7.0 million.
The significant environmental and financial magnitude of this proposed project will need to be carefully
and skillfully managed by the responsible town officials to ensure that the foregoing alternatives are the
only viable options for solving this challenge.
IRON AND MANGANESE REMOVAL
The town has engaged SEA Consultants Inc., our water consultants, to conduct a pilot study to
determine the full extent of iron and manganese in our local water sources. “Historically, the levels of
manganese in the local groundwater have been high and have caused a significant number of “black water”
complaints.” The pilot study will: evaluate removing rather than sequestering iron and manganese
from Canton’s local sources. The pilot test is underway, but no findings have issued as of this report.
It is significant to note that should an iron and manganese facility need to be constructed at the current well
field site (Well #s 5 and 10, and #9 when it becomes operational), the most recent cost estimate is in the
area of $5.0 million. No cost estimate has been given to remove iron and manganese from the production
of water at the remaining Well #4 source, should it become necessary.
We anticipate the 2004 town meeting will be asked to fund the Architectural and Engineering (A&E)
costs associated with this proposed project.
The logistical and financial magnitude of this proposed project will also need to be carefully and skillfully
managed by the responsible town officials to ensure that removal of iron and manganese is the only viable
option for the town to solve the “black water” problem.
RELOCATION OF DPW GARAGE AND SCHOOL MAINTENANCE FACILITIES
The Board of Selectmen and School Committee are in the process of evaluating alternatives that will result
in relocating both the DPW garage operation and the School Department maintenance facility. Our
understanding is the evaluation process is “ongoing”. The 5-Year Plan includes $520K in the DPW capital
budget and $1.133 million in the school department budget for this proposed combined facility. In addition,
approximately $772K remains unencumbered from previous town meeting appropriations and state grant
funds. In total, approximately, $2.425 million is available for this project.Source page 85
CAPITAL OUTLAY AND PLANNING COMMITTEE (COPC) REPORT (cont’d)
PAVEMENT MANAGEMENT PROGRAM
The COPC has included this matter in its last three annual reports. We continue to encourage development
a comprehensive and workable Pavement Management Program, which deals with roadways, sidewalks
and traffic, that will provide a roadmap for the future including how such a program will be financed. It is
likely that any major undertaking will require a Proposition 2 ½ Debt Service Exclusion.
CAPSULE SUMMARY OF FISCAL 2004 SPENDING
Cash Capital Outlay - Tax Levy Supported $1,221,000
Cash Capital Outlay - Mitigation Supported $ 225,000
Debt - Tax Levy Supported $ 772,000
Grand Total Tax Levy and Mitigation Supported $2,218,000
Surplus Cash Outlay - Self-Supported $ 170,000
Debt - Enterprise-Supported $ 495,000
Grand Total Self-Supported $ 665,000
GRAND TOTAL – ALL SPENDING $2,883,000
RECOGNITION
The COPC again expresses thanks to James Murgia, Finance Director, for his leadership and counsel in all
matters related to finance and debt management. Jim’s involvement in the capital process and contributions
go far beyond what is expected. Thanks Jim.
Ellen Arsenault plays a key role in this process bringing everything together in a very professional manner.
Ellen is a delight to work with. Thanks Ellen.
Our thanks are extended to Irene Sherry Kaplan, School Superintendent, and Ken Leon, School Business
Administrator, for managing the capital budget process from the school department side. Thanks Irene and
Ken.
Our thanks are also extended to Bill Friel, Town Executive Secretary, and members of the municipal and
school staffs who provided valuable input to the capital process. Thanks Bill and others.
Thanks to members of the Board of Selectmen, School Committee and Board of Library Trustees for their
continued cooperation.
We hope this report has provided you, the readers, with some valuable insights as to where and how
your tax dollars and/or Enterprise-supported charges could be spent over the next five years.
FOR THE COMMITTEE: James R. Magee, Vice Chairman, Joseph V. Croce, Jr., Secretary, David
Bogosian, Kevin T. Feeney, Frank G. Hale, and Joseph Perry.
Respectfully submitted,
James P. Moran
ChairmanSource page 86
1-YEAR PLAN - FISCAL YEAR 2004
REQUESTS AND RECOMMENDATIONS
BOS COPC COPC
Department BOARD OF SELECTMEN RESPONSIBILITY REQUEST APPROVED RECOMMENDED VOTE
POLICE Replace 4 Patrol Cars; various VIN #s 175251, 197270, 197292, 126407 86 86 86 7- 0
FIRE Replace 3 Cars; various VIN #s 132930, 132932, 166139 96 96 96 7- 0
DPW Replace Dump Sander; 1990 GMC; VIN #606621 89 89 89 7- 0
Supplement Chapter 90 Program (Highway & Sidewalk) 200 200 200 7- 0
BUILDINGS Pequitside Farm - Repairs to Horse Barn 23 23 23 7- 0
ReplaceTruck; 1992 Ford; VIN #94304 37 37 37 7- 0
RECREATION Irrigation System - Lower Memorial Field - Phase 1 60 60 60 7- 0
COA Replace Van; 1997 Ford; VIN #76915 27 27 27 7- 0
BOARD OF SELECTMEN - GRAND TOTAL CASH 618 618 618
SC COPC COPC
School SCHOOL COMMITTEE RESPONSIBILITY REQUEST APPROVED RECOMMENDED VOTE
GMS/BLDG A Building Repair/Improvements-Exterior Door 49 49 49 7- 0
HAN/JFK Building Repair/Improvements-Lighting 46 46 46 7- 0
HANSEN Building Repair/Improvements-Exterior Window 20 20 20 7- 0
SYSTEM Building Repair/Improvements-Space Needs (Maint.) 100 100 100 7- 0
SYSTEM Technology - Software - Educational 79 79 79 7- 0
SYSTEM Technology - Computers 90 90 90 7- 0
SYSTEM Technology - Laptops 6 6 6 7- 0
SYSTEM Technology - Switches 32 32 32 7- 0
SYSTEM Technology - Servers 49 49 49 7- 0
SYSTEM Technology - Software - Licenses 10 10 10 7- 0
SYSTEM Technology - Printers 14 14 14 7- 0
SYSTEM Technology - Music Equipment 5 5 5 7- 0
SYSTEM Technology - Special Education Equipment 12 12 12 7- 0
HAN/JFK/LUCE/GMS Program Improvements - Wellness 16 16 16 7- 0
KENNEDY Program Improvements - Equipment 4 4 4 7- 0
SYSTEM Program Improvements - Fine Arts 41 41 41 7- 0
SYSTEM Program Improvements - Visual Arts 34 34 34 7- 0
KENNEDY Program Improvements - English/Language Arts 14 14 14 7- 0
HANSEN Program Improvements - Social Studies 15 15 15 7- 0
HANSEN Program Improvements - Library 20 20 20 7- 0
KENNEDY Program Improvements - Math 4 4 4 7- 0
HAN/JFK/GMS Furniture - Students - Desks and Chairs 36 36 36 7- 0
HAN/GMS Furniture - Staff - Desks and Chairs 13 13 13 7- 0
HAN/JFK/LUCE Equipment - Copiers - Staff 24 24 24 7- 0
HANSEN Grounds-Concrete Work 12 12 12 7- 0
GMS/SYSYSTEM Extraordinary Maintenance- consolidated projects 10 10 10 7- 0
HIGH SCHOOL Lower Memorial Field - Irrigation Project 23 23 23 7- 0
SCHOOL COMMITTEE - GRAND TOTAL CASH 778 778 778
BOARD OF LIBRARY TRUSTEES RESPONSIBILITY
LIBRARY Network Server 30 0 30 7- 0
Collection Expansion 20 0 20 4- 0
BOARD OF LIBRARY TRUSTEES - TOTAL CASH 50 0 50
TOWNWIDE GRAND TOTAL CASH 1,446 1,396 1,446
1-YEAR PLAN - FISCAL YEAR 2004
REQUESTS AND RECOMMENDATIONS
BOS COPC COPC
Department BOARD OF SELECTMEN RESPONSIBILITY REQUEST APPROVED RECOMMENDED VOTE
FIRE Replace Engine E-7; 1979 GMC; VIN#511728 135 135 135 7- 0
BOARD OF SELECTMEN - GRAND TOTAL DEBT 135 135 135
SC COPC COPC
School SCHOOL COMMITTEE RESPONSIBILITY REQUEST APPROVED RECOMMENDED VOTE
SYSTEM HVAC Replacements (Per Master Plan) 156 156 156 7- 0
HAN/GMS Plumbing 160 160 160 7- 0
HANSEN Asbestos/Floor Tile Replacement 117 117 117 7- 0
HAN/JFK/GMS Major Asphalt Work 204 204 204 7- 0
SCHOOL COMMITTEE - GRAND TOTAL DEBT 637 637 637
TOWNWIDE GRAND TOTAL DEBT 772 772 772
TOWNWIDE GRAND TOTAL CASH & DEBT INSIDE LEVY 2,218 2,168 2,218
BOS COPC COPC
Department BOARD OF SELECTMEN RESPONSIBILITY REQUEST APPROVED RECOMMENDED VOTE
AMBULANCE REVOLVING ACCOUNT CASH
FIRE Replace Ambulance, 1997 International, VIN #450206 170 170 170 7- 0
TOTAL AMBULANCE REVOLVING ACCOUNT CASH 170 170 170
WATER/SEWER ENTERPRISE ACCOUNT DEBT
WATER Replace Loader, 1996 Samsung, VIN #LBY0166 120 100 120 4-0
SEWER Green Lodge Interceptor Design 375 375 375 7- 0
TOTAL WATER/SEWER ENTERPRISE ACCOUNT DEBT 495 475 495
TOTAL WATER/SEWER ENTERPRISEAND AMBULANCE 665 645 665
TOWNWIDE GRAND TOTAL - ALL CAPITAL SPENDING 2,883Source page 87
5-YEAR PLAN (2004-08)
PROPOSED EXPENDITURE PLAN
SCHOOL COMMITTEE (000's omitted)
PROP 2 1/2
EXPENDITURE CATEGORY TOTAL CASH DEBT DEBT
HVAC REPLACEMENTS (per master plan) 437 437
BOILER REPLACEMENT 390 390
PLUMBING - BATHROOMS 160 160
ROOF REPAIRS 820 820
ASBESTOS REMOVAL 66 66
FLOOR TILE REPLACEMENT 51 51
BUILDING SECURITY - SYSTEMWIDE 168 168
MAJOR ASPHALT/CONCRETE WORK 204 204
BUILDING IMPROVEMENTS-CONSOLIDATED 292 292
TECHNOLOGY 1,498 1,498
INSTRUCTIONAL EQUIPMENT/MATERIALS 169 169
FURNITURE - STUDENTS/STAFF 73 73
FIXTURES & EQUIPMENT - STUDENTS/STAFF 0 0
GROUNDS IMPROVEMENT 12 12
EXTRAORDINARY MAINTENANCE- CONSOLIDATED 33 33
VEHICLE REPLACEMENTS - SCHOOL BUSES 135 135
VEHICLE REPLACEMENTS - TRUCKS 47 47
MAINTENANCE FACILITY 1,133 0 1,133
GRAND TOTAL PROPOSED EXPENDITURES 5,688 2,259 3,429 0
5-YEAR PLAN (2004-08)
PROPOSED EXPENDITURE PLAN
BOARD OF LIBRARY TRUSTEES (000's omitted)
PROP 2 1/2
EXPENDITURE CATEGORY TOTAL CASH DEBT DEBT
TECHNOLOGY 95 95
FURNISHINGS & COLLECTION DEVELOPMENT 171 171
GRAND TOTAL PROPOSED EXPENDITURES 266 266 0 0
5-YEAR PLAN (2004-08) BOS 6-YEAR PENALTY IN EFFECT
CAPITAL CAPACITY PLANNED USE (in thousands) FINAL BUDGET SC 6-YEAR PENALTY IN EFFECT
RESPONSIBILITY 2004 2005 2006 2007 2008 TOTAL
CASH CAPITAL ALLOCATION
BOARD OF SELECTMEN 393 246 350 367 358 1,714
BOARD OF SELECTMEN - STOUGHTON MITIGATION 225 225 0 0 0 450
SCHOOL COMMITTEE 778 517 523 379 370 2,567
LIBRARY 50 50 50 16 100 266
CITIZEN WARRANT ARTICLES 0 0 0 0 0 0
UNALLOCATED OR RESERVED FOR FUTURE YEARS PLANS 485 344 335 66 302 1,532
CASH GRAND TOTAL 1,931 1,382 1,258 828 1,130 6,529
DEBT ALLOCATION
BOARD OF SELECTMEN 135 1,145 720 0 0 2,000
SCHOOL COMMITTEE 637 1,952 423 45 465 3,522
LIBRARY 0 0 0 0 0 0
CITIZEN WARRANT ARTICLES 0 0 0 0 0 0
UNALLOCATED OR RESERVED FOR FUTURE YEARS PLANS 0 350 0 0 500 850
DEBT GRAND TOTAL 772 3,447 1,143 45 965 6,372
TOTAL CAPITAL CAPACITY USED
CASH CAPITAL (Including Stoughton Mitigation) 1,931 1,382 1,258 828 1,130 6,529
LONG TERM DEBT 772 3,447 1,143 45 965 6,372
CAPITAL GRAND TOTAL 2,703 4,829 2,401 873 2,095 12,901Source page 88
5-YEAR PLAN (2004-08)
PROPOSED EXPENDITURE PLAN
BOARD OF SELECTMEN (000's omitted)
PROP 2 1/2
EXPENDITURE CATEGORY TOTAL CASH DEBT DEBT
POLICE - VEHICLE REPLACEMENTS 486 486
FIRE - TRUCK REPLACEMENTS 705 705
FIRE - VEHICLE REPLACEMENTS 154 154
FIRE - EQUIPMENT REPLACEMENTS 86 86
FIRE - PROJECT SUPPLEMENT 500 500
DPW - VEHICLE REPLACEMENTS 420 420
DPW - LOADER REPLACEMENTS 125 125
DPW - SUPPLEMENT CHAPTER 90 PROGRAM 400 400
DPW - PUBLIC WORKS GARAGE 520 520
ANIMAL CONTROL - VEHICLE REPLACEMENTS 32 32
BUILDING DEPT - VEHICLE REPLACEMENT 23 23
COUNCIL ON AGING - VEHICLE REPLACEMENTS 27 27
PEQUITSIDE FARM - VEHICLE REPLACMENTS 37 37
PEQUITSIDE FARM - EQUIPMENT REPLACEMENT 33 33
PEQUITSIDE FARM - MAJOR BUILDING REPAIRS 183 33 150
RECREATION - VEHICLE REPLACEMENTS 30 30
RECREATION - IRRIGATION - LOWER MEMORIAL FIELD, PHASES 1, 2, 3 150 150
TECHNOLOGY - HARDWARE/SOFTWARE/TRAINING 173 173
TECHNOLOGY - HARDWARE - REPLACE SERVERS 80 80
SENIOR CENTER 3,752 3,752
COMMUNITY CENTER 2,550 2,550
GRAND TOTAL PROPOSED EXPENDITURES 10,466 2,164 2,000 6,302
5-YEAR PLAN (2004-08)
PROPOSED EXPENDITURE PLAN - ENTERPRISE
BOARD OF SELECTMEN (000's omitted)
EXPENDITURE CATEGORY TOTAL CASH DEBT
WATER ENTERPRISE
MANGANESE REMOVAL FACILITY 4,750 4,750
WATER TOWERS MAINTENANCE 230 230
VEHICLE REPLACEMENTS 215 215
EQUIPMENT REPLACEMENTS 220 220
GRAND TOTAL - WATER ENTERPRISE 5,415 215 5,200
SEWER ENTERPRISE
PHASE 4 OF I & I 2,500 2,500
PHASE 5 OF I & I 1,500 1,500
PHASE 6 OF I & I 1,900 1,900
GREEN LODGE INTERCEPTOR DESIGN 375 375
PHASE 2 - WATER RESOURCES MANAGEMENT PLAN 175 175
TRUCK REPLACEMENTS 50 50
GRAND TOTAL - SEWER ENTERPRISE 6,500 225 6,275
SKATING RINK ENTERPRISE
REHAB BLEACHER SYSTEM 20 20
ROOF REPAIRS 25 25
REPLACE MAIN ZAMBONI 85 85
GRAND TOTAL - SKATING RINK ENTERPRISE 130 45 85
5-YEAR PLAN (2004-08)
PROPOSED EXPENDITURE PLAN - AMBULANCE REVOLVING FUND
BOARD OF SELECTMEN (000's omitted)
AMBULANCE SELF SUPPORTED OPERATIONS
AMBULANCE REPLACEMENTS 345 345
GRAND TOTAL - AMBULANCE SELF SUPPORTED OPERATIONS 345 345