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MUNICIPAL FY14 CAPITAL REQUESTS part 1 of 3
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Source page 41
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
PROJECT / EQUIPMENT TITLE:
Office suite licenses
TOTAL PROJECT / EQUIPMENT COST:
$16,000
DESCRIPTION:
Office professional licenses
PURPOSE AND JUSTIFICATION:
Additional licenses for desktops in the organization
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
Improve/Expand Service or Increase Efficiency 3 (#) OF 8 (#)
x Planned Project or Replacement Expected Useful Life: (Check one)
Unplanned Project or Replacement 20 or More Yrs x 5 to 9 Years
New Project/Item (not on last year's 5-Yr. Plan) 10 to 19 Years 3 to 4 Years
Impact to Dept Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ Will Produce Addl Revenue by $
x No Impact Revenue Neutral (no impact)
Will Increase Cost by $ Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 42
DELL QUOTATION
QUOTE #: 602756947
Customer #: 98596909
Contract #: 10ACV
Customer Agreement #: ITS 42
Quote Date: 11/4/12
Customer Name: MA-L TOWN OF CANTON
TOTAL QUOTE AMOUNT: $16,070.50
Product Subtotal: $16,070.501
Tax' I 1
Shipping & Handling: 1
Shipping Method: I 3rd Day! Total Number of System Groups:
SOFTWARE & ACCESSORIES
Product Quantity Unit Price Total
j VLA OFFICE PRO PLUS 2010 (A374193-6) 50 $321.41 $1670-0.-561
I ELECTRONIC LICENSE CONFIRMATION elec dwnicl only (A345-$532)
Number of S & A !terns: 2 S&A Total Amount: $321.41
SALES REP: Chris Williams PHONE: 1 800-361-8939
Email Address: j Christopher_D Phone Ext: 1 35640
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicv#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecoverv.Source page 43
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
,al.1
PROJECT / EQUIPMENT TITLE:
Website redesign / hosting
TOTAL PROJECT / EQUIPMENT COST:
$23,000
DESCRIPTION:
Migration and redesign of the Town Website
PURPOSE AND JUSTIFICATION:
Current site was created back in 2000 and is outdated. We are using various vendors and
pacakges to run the site and this revamping would roll various parts of the site into one
consolidated application. The website has been tampered with in the past and the posting
method is not recommended and not supported.
01111110111.011■
1EV
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
x Improve/Expand Service or Increase Efficiency 4 (#) OF 8 (#)
x Planned Project or Replacement Expected Useful Life: (Check one)
Unplanned Project or Replacement 20 or More Yrs x 5 to 9 Years
New Project/Item (not on last year's 5-Yr. Plan) 10 to 19 Years 3 to 4 Years
Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ Will Produce Addl Revenue by $
No Impact _ Revenue Neutral (no impact)
x Will Increase Cost by $_1200 Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 44
Town of Canton Project: Digital Web Presence Date: March 28, 2012 Table of Contents: Project Overview 2 Getfused CMS 2 Iterative Methodology for User-Centered Design 3 Envision 3 Visualize 3 Prototype 3 Develop 3 Publish 4 Evaluate 4 Project Timing 4 Project Costs 4 Recurring Fees 4 Acceptance 5 APPENDIX A 6 About Getfused, Inc 6 APPENDIX B 7 Project Deliverables — Timeline 7 Project Deliverables— Architectural Diagram (Site Map) 8 Project Deliverables — Wireframes 9 • Project Deliverables — Compositions 10 APPENDIX C 11 Master Agreement for Professional Services 11 APPENDIX D 16 Statement of Work 16 285 Summer Street, Suite 100— Boston, MA 02210 1 +1.617.500.2606 +1.617.830.8893
Source page 45
get
Of your 1E--)--;ic:1(4)-1-F-. 61--e DI dire,
are you rreeting t_heir expoctatioi lL3?
At Getfused, we understand how important it is to convey town-related information to residents, businesses and other
community members. And while a web site can be a great vehicle for relaying information, it can also be incredibly
difficult to manage and maintain—particularly with limited staff and budgets.
We can create a web site that improves the way you communicate, and makes it easy for folks to quickly get the
information they need. Our content management system makes it extremely easy for all of your content owners to
create and publish information. Your staff and volunteers can quickly change or add their own pages, without any
programming knowledge and without waiting for a webmaster to publish it. It's as simple and fast as a few clicks of the
mouse.
With our user-centered approach, we classify the types of information visitors want and determine the best ways for
them to access it via your site. Our usability experts translate usage patterns into navigation paths that quickly drive site
visitors to relevant content. And because all Getfused-developed web sites comply with accessibility standards, all of your
visitors will be able to view your site, from any computer, any time.
Getfused CMS
We provide robust content management systems (CMS), and recommend developing your web presence on our scalable
and secure content management platform. We are proud of the considerable time and effort spent developing a scalable
platform and architecture for our CMS solution. You would be the direct beneficiary of our ability to rapidly provide this
service infrastructure tailored to your specific requirements. Getfused CMS is fully capable of meeting the immediate and
future needs of without requiring extensive customization or additional development.
Getfused CMS helps our clients deploy Getfused-developed web, mobile and intranet sites up and running quickly, and
makes it easy to manage content across departments in a consistent, timely and reliable fashion. Its proprietary content
management system—fully created, maintained and supported by Getfused—that puts you in the driver's seat.
With Getfused CMS, you get the benefit of our vast experience with enterprise content management and delivery
systems, in the form of an easy---to---use, customizable and robust tool. Built for simplicity and scalability, it enables
multiple users to enter and maintain content for even the largest web---based solutions. Getfused CMS is designed for
people with no understanding of HTML, yet it also offers flexibility for people who are HTML-proficient. This means you
no longer have to rely on a webmaster or wait for your information to be published. Your content owners can post
everything real---time. As part of the Getfused CMS service, we teach you how to use the tool while we're building out
285 Summer Street, Suite 100— Boston, MA 02210 2
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your solution and overlaying the design. It's important to us that you're extremely comfortable and proficient before your
site goes live and, of course, we're always available to help you add new elements as your needs evolve.
A detailed outline of the features and functionality of the Getfused CMS platform is included in Appendix F.
We adamantly believe that, in order to deliver effective solutions, we must
intimately understand not only your objectives, but also the objectives of your
key user groups. That's why, over the past decade, we've created and refined a
goal-oriented, user-centric approach.
We've created and refined a goal-oriented, user-centric approach to
developing web-based solutions. Through this iterative, inclusive process, we
work with you to crystallize ideas.
A detailed description of the services to be performed can be found in
Appendix F Statement of Work.
—
Envision
Envision involves meeting and interviewing your organization's stakeholders to define the project goals. Through
discovery, research, testing and analysis, Getfused provides you with a results-oriented digital web presence.
Deliverables: Project Timeline (see Appendix B), Initial Findings and Recommendations
Visualize
The next step of the process begins the visualization of what the project is going to become. This step involves creating
your scenarios for the site and architectural diagrams.
Deliverables: Architectural Diagram (see Appendix B)
Prototype
The prototype stage of the process is the beginning of a visual story where designs are created to represent your brand.
This stage involves interaction designs, wire frames and visual designs. These provide you with a visual representation of
what your brand image will be on the web.
Deliverables: Wireframe Prototype (see Appendix B), Visual Compositions (see Appendix B)
Develop
Development begins the technical aspect of your project, including the system infrastructure, database schema, coding
and QA/QC. In return, you receive a fully functional system deployed in our staging environment to get ready for the final
stages of your project.
Deliverables: Fully Functioning Content Manageable Site in Staging Environment
285 Summer Street, Suite 100 — Boston, MA 02210 3
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Publish
Your project enters the final stages when a launch plan is put into to place, training is given to representatives of the
Department, and the website is launched, with post launch QA/QC. In return, you are presented with a fully functioning
content manageable web presence based upon your desired brand image and business goals.
Deliverables: Fully Functioning Content Manageable Site in Production (LIVE)
Evaluate
Post launch, your website will be reviewed quarterly based on industry best practices. In return, you are provided with a
list of any suggested changes that would enhance your web presence.
Deliverables: Google Analytics — Weekly Reports (see Appendix B)
Getfused estimates that the project specified herein shall require three months from the Effective Date to
develop and complete. This timeline is largely dependent on your ability to produce final content.
A detailed description of the services to be performed can be found in Appendix D — Statement of Work.
Getfused CMS Deployment $3,250
Information Architecture / Site Consultation $3,250
Wireframe Proto-type $2,500
Compositions, includes breakup to html $7,900
Project Management & Project Coordination $2,200
CMS Tutorial $0
TOTAL $19,100
Recurring Fees
Getfused CMS $100/mo
Getfused will generate a comprehensive timeline for review and approval by Client. If the project should fall behind
schedule on the part of Client, Getfused will have the opportunity to review the project budget. Getfused will review the
work in progress (WIP — Getfused keeps detailed logs of hours against all projects) with Client to determine if delays on
the part of Client have cost Getfused additional hours and reach a mutually agreed upon compensation.
285 Summer Street, Suite 100— Boston, MA 02210 4
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1 +1.617.830.8893Source page 48
Work authorized by the client, in writing to be performed outside the scope of this document would be billed at the
following rates:
$175/Hour Senior Level Resource
$150/Hour Mid Level Resource
$135/Hour Base Level Resource
These costs are guaranteed for the Initial Term of this Agreement and shall be renegotiated annually for
successive terms.
IN WITNESS WHEREOF, the parties have caused this Statement of Work to be executed by their respective duly
authorized officers and attached to the Master Agreement for Professional Services (Appendix C).
GETFUSED, INC. TOWN OF CANTON
By: By:
Name: Name:
285 Summer Street, Suite 100— Boston, MA 02210
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About Getfused, Inc.
Getfused, Inc. began in 1996 as a group of consultants working together to create high-quality websites,
intranets and web---based applications. While our team has grown since then, one thing has remained constant: our
focus on developing solutions that provide immediate and long---term results for our clients – results that have a
meaningful impact on your business.
In order to deliver effective solutions, we must understand not only your objectives, but those of your key user
groups as well. That is why we use a goal-oriented, user-centric approach to developing digital—based marketing and
design strategies. Through this iterative, inclusive process, we work with you to crystallize ideas, specify objectives that
can be quickly realized and understand the needs and usage patterns of your internal and external audiences. We
combine this knowledge with superior strategy, design and application development expertise to propel your brand
through digital and traditional channels.
Getfused's process strengthens business-building capabilities of companies like:
Marsh & McLennan
A 1.0 N
11,11111,10 .0 Yahoo! / Monster HotJobs
Nickelodeon
taKo Littorg ^
11,
Wall Street Journal
MFW
Bloomberg
Forbes
UFC
edha
oquar Burger King
Bruce Lee Enterprises
■
Eastem Er' Symantec
Tonnectit (1 VIII SUM,'
DE " lONDATION New England Patriots
v ii Legal Sea Foods
Boston Private Bank & Trust
Sonesta International Hotels
_
Harpoon Brewery
lest Cl.toV.1
MOIR
Back Bay Restaurant Group
oT)
Federal Reserve Bank of Boston
gorfolk ( Eastern Connection
wrsro
ISLIC SCH Bostonian Group
Carpionato Properties
srioct
syrnante Capasso Realty
285 Summer Street, Suite 100— Boston, MA 02210 6
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+1,617.830,8893Source page 50
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
_
PROJECT / EQUIPMENT TITLE:
Dispatch mapping application
TOTAL PROJECT / EQUIPMENT COST:
$16,000
DESCRIPTION:
Google mapping integration for police and fire dispatch
PURPOSE AND JUSTIFICATION:
This application will allow realtime viewing and access to dispatched call information. The
program can also list directions to the address in question whever it may be
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
x Improve/Expand Service or Increase Efficiency 5 (#) OF 8 (#)
Planned Project or Replacement Expected Useful Life: (Check one)
Unplanned Project or Replacement 20 or More Yrs x 5 to 9 Years
x New Project/Item (not on last year's 5-Yr. Plan) 10 to 19 Years 3 to 4 Years
Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ _ Will Produce Addl Revenue by $
No Impact Revenue Neutral (no impact)
x Will Increase Cost by $ 2,700 Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 51
RrrEc.H SOI \,
./Alq: I Imo Solutions 13 Centennial Drive North Grafton, MA 01536 508.839.6445
Proposal/Sales Quotation
Quotation # 2773DB-1 Quotation Date: 11/1/2012
lgoigtoticCootInformation
Client Name: Canton Fire BiiLio
System Description: Google Mapping Canton Fire
Sales Order # 99 Revere St
Client Purchase Order # Canton AM 02021
Client Purchase Order Date
Client Contact: Louis Jutris
Contact Phone: 781•821-5069 Ship to:
Contact Email Address: liutras(@town.canton.ma.us Canton Fire
99 Revere St
Canton AM 02021
Credit Terms: Net 30
Client Account Manager'•
Project Manager
Qty Sales Category Item Description Unit Price Qty*Unit $ Extended Price
2 Software Mapping - Google Based 7,500.00 15,000.00
-,--
Other Credit for ESRI Mappin , $(1,960.00) (1,960.00)
$2,700.00 _
.J_,
;,
Total: 15,740.0C
roject Summary & Totals
Software 7,500.00
3rd Party Software
Support 3rd Party Software
Subcontract
Services
Software Modification
Annual Support & Maintenance 1,350.00
Other (1,960.00)
Subtotal: 6,890.00
Estimated Sales Tax (State: at %) Taxable sales: i 0.00 Sales tax rate: 5.00% -
Estimated Shipping $ •
Total: 6,890.00
roject Payment Terms: Net 30 days from date of invoiae
The software & support will be invoiced upon software delivery • 6,890.00
Total Payments: $ 6,890.00
Information Management Corporation Confidential and Proprietary
A TriTech Company Page 1 of 2Source page 52
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
PROJECT / EQUIPMENT TITLE:
Video conferencing
TOTAL PROJECT / EQUIPMENT COST:
$34,000
DESCRIPTION:
Point to point video conferencing for Fire Stations
PURPOSE AND JUSTIFICATION:
Staff training takes place at the main fire headquarters. The training is provided to the
employees that are on-shift for that particular day. The same training must happen 4 times in
order to cover all of the shifts. This method takes the apparatus from Station 2 and relocates
it to Station 1 thus increasing call times during a training program. This method is interrupted
if a call occurs so training is extended and fragmented. There is no method for remote
participation and their is no method for recording and playback for members that missed the
f ent nt h, rg
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
Improve/Expand Service or Increase Efficiency 6 (#) OF 8 (#)
Planned Project or Replacement Expected Useful Life: (Check one)
x Unplanned Project or Replacement 20 or More Yrs x 5 to 9 Years
New Project/Item (not on last year's 5-Yr. Plan) 10 to 19 Years 3 to 4 Years
Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ Will Produce Addl Revenue by $
x No Impact Revenue Neutral (no impact)
Will Increase Cost by $ Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 53
Bill To Ship To Quotation Page 1 of 1
TOWN OF CANTON TOWN OF CANTON Quotation #: 21347395
801 WASHINGTON STREET
Quotation Date: 03/26/12
CANTON MA 02021 Expiration Date: 04/25/12
ePlus Client Reference:
Quotation ATTN: ACCOUNTS PAYABLE Account Rep: G HASTINGS
Qty Part Number MFG Name Description Unit Price Extended Price
CTS-PHD-1080P4XS= CISCO PRECISIONHD 1080P X415.0;C1568180926;GLUS;7670.0;MP28358754;L3Z6 4,141.80 4,141.80
1 CON-ECDN-HD80P4XS CISCO ESS WITH 8X5XNBD PRECISIONHD 1080P X4 289.01 289.01
2 CTS-QSC20-W4-K9 CISCO QUICKSET HD C20 - INCL NPP, 4X PHD1080PCAM, MIC, RMT, CHLS16.0;C1568180929;GI 5,545.80 11,091.60
2 PWR-CORD-US-A CISCO PWR CORD US 1.8M BLACK YP-12 TO YC-12 (SUB-COMPONENT OF QUICKSET HD C20 0.00 0.00
2 SW-S52000-TC4.XK9 CISCO SOFTWARE 4.X ENCRYPTION (SUB-COMPONENT OF QUICKSET HD C20 -1NCL NPP, 4) 0.00 0.00
2 CAB-HDMI2.5M CISCO HDMI CABLE 2.5M (SUB-COMPONENT OF QUICKSET HD C20 - INCL NPP, 4X PHD1080P. 0.00 0.00
2 CTS-C2000DEC-K9 CISCO C20 CODEC (SUB-COMPONENT OF QUICKSET HD C20 - INCL NPP, 4X PHD1080PCAM, P 0.00 0.00
2 CTS-QSC20-MIC CISCO PERFORMANCE MICROPHONE 20 (SUB-COMPONENT OF QUICKSET HD C20 - INCL NPF 0.00 0.00
2 CTS-RMT-TRC5 CISCO REMOTE CONTROL TRC 5 (SUB-COMPONENT OF QUICKSET HD C20 - INCL NPP, 4X PI- 0.00 0.00
2 LIC-QCXX-NPP CISCO QUICK SET MXP NATURAL PRESENTER PACKAGE (NPP) OPTION (SUB-COMPONENT 0 0.00 0.00
2 LIC-QSC20 CISCO QUICK SET LICENSE KEY (SUB-COMPONENT OF QUICKSET HD C20 - INCL NPP, 4X PH 0.00 0.00
2 LIC-QSC20-HD+ CISCO QUICK SET LICENSE KEY FOR HD (SUB-COMPONENT OF QUICKSET HD C20 - INCL NP} 0.00 0.00
2 LIC-S52000-TC4.XK9 CISCO LICENSE KEY SOFTWARE ENCRYPTED (SUB-COMPONENT OF QUICKSET HD C20 - INC 0.00 0.00
2 CON-ECDN-SC20W4K9 CISCO ESS WITH 8X5XNBD QKSET HD C2OINCL NPP,4X PHD1080PCAM (SERVICE ITEM - SITE I 743.94 1,487.88
2 CTS-PHD1080P4XS1+ CISCO PRECISIONHD 1080P CAMERA W 4X ZOOM, AUTOEXPAND USAGE ONLY 0.00 0.00
By placing an order with ePlus for products or services you agree to comply with the Terms and Conditions for Purchasing Products and Services located at http://www.eplus.com/products-services-terms-and-conditions.htm (the
"Order Terms''). Unless there is a separate vvritten agreement signed on behalf of both you and ePlus by a duly authorized officer, the Order Terms shall be the only terms and conditions applicable to transactions between you and
ePlus, and no additional or contrary. terms referenced in a purchase order, document, or electronic communication shall apply. In no event shall ePlus performance under a purchase order be deemed to constitute acceptance o any
terms and conditions set forth therein.
ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of your assets. Contact an ePlus
Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today.
Thank you for your inquiry. Please note the following about this quotation: It will expire on the date stated above. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is
exempt from Sales Tax, it will be added to the invoice. Ex/ended Warranties and Professional Services are available.
Customer Acceptance To Place An Order, Please Contact:
Signature: Date: SubTotal: $17,010.29
Sales: Melissa Penhale
Name: PO #: Tax: TBD if Applicable
Phone: 610-495-1231
Title: Ship VIA: Freight:
Fax: 781-615-1401 TBD
This quotation is confidential for your internal use only.
This is a solicitation for an offer and is subject to credit approval. No contract is formed unless a email: mpenhale@eplus.com
purchase order or other offer is received and accepted by our office. If you accept this quotation
with the intent to have your chosen leasing company to pay the costs directly, please note that if the Address: 690 Canton St. Ste.214, Westwood MA 02090 Total: $17,010.29
Lessor does not pay ePlus for any reason, you will be responsible for payment to ePlus.Source page 54
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
PROJECT / EQUIPMENT TITLE:
Financial Document Management
TOTAL PROJECT / EQUIPMENT COST:
$87,000
DESCRIPTION:
Content management application tailored to the Munis software package that allows the
interaction of invoices, checks, purchase orders, w-2, 1099, and utility bills to the main Munis
application.
PURPOSE AND JUSTIFICATION:
The Town has created PDF documents of various files, check, bills, and other forms since June
of 2009. Currently we have over 162,000 files which equates to 13 GB of data which sit in
various folders with little interaction. This application would make the information more
accessible and allow for proper management of the data
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
Improve/Expand Service or Increase Efficiency 7 (#) OF 8 (#)
Planned Project or Replacement Expected Useful Life: (Check one)
x Unplanned Project or Replacement 20 or More Yrs 5 to 9 Years
New Project/Item (not on last year's 5-Yr. Plan) x 10 to 19 Years 3 to 4 Years
Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ Will Produce Addl Revenue by $
No Impact Revenue Neutral (no impact)
x Will Increase Cost by $ 11125 Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 55
Quoted By: Karen Grosset
Date: 09/1972012
Quote Expiration: 00/00/n/a
Quote Name: Tyler Content Manager Enterprise
Quote Number: 45411
Sales Quotation For:
Mr. Louis Jutras
Town of Canton Phone: (781) 821-5069
Memorial Hall Fax: (781) 575-6608
801 Washington Street Email: ljutras@town.canton.ma.us
Canton, MA 02021
1 Software
OF-TCM-3PC-SW-D TCM 3rd Party Connector Software - D 1.00 $3,800.00 $3,800.00 $380.00 $3,420.00
OF-TCM-AOCR- SW- 1.00 $5,000.00 $5,000.00 $500.00 $4,500.00
TCM Advanced OCR - Software - D
OF-TCM-EC-SW-D TCM eCommerce Software - D 1.00 $2,500.00 $2,500.00 $250.00 $2,250.00
OF-TCM-WFL-SW-D TCM Workflow Software - D 1.00 $2,500.00 $2,500.00 $250.00 $2,250.00
TCM Web Services Interface Software - $5,000.00 $5,000.00 $500.00 $4,500.00
OF-TCM-WSIF-SW-D 1.00
OF-TCMEE-SW-D TCM Enterprise Software - D 1.00 $38,000.00 $38,000,00 $3,800.00 $34,200.00
OF-TCMWL-SW-D TCM Web License Software - D 1.00 $5,000.00 $5,000.00 $500.00 $4,500.00
Total: Total:
$6,180.00 $55,620.00
2 Services
TCM EE Forms GoDoes Conversion - 1.00 $2,500.00 $2,500.00 $0.00 $2,500.00
OF-TCMEE-CVCF-D
OF-TCMEE-INST TCM EE Install 1.00 $1,500.00 $1,500.00 $0.00 $1,500.00
Total: Total:
$0.00 $4,000.00
Consulting
OF-TCM-CV-CS-D TCM Conversion Consulting - D 1.00 $1,375.00 $1,375.00 $0.00 $1,375.00
Total:
$1,375.00
OF-TCM-3PC-TR-D TCM 3rd Party Connector Training - D 1.00 $1,275.00 $1,275.00 $0.00 $1,275.00
OF-TCM-AOCR-TR-D TCM Advanced OCR Training - D 2.00 $1,275.00 $2,550.00 $0.00 $2,550.00
OF-TCM-DI-TR-D TCM EE Data Import Training - D 2,00 $1,275.00 $2,550.00 $0.00 $2,550.00
OF-TCM-WFL-TR-D TCM WorkFlow Training - D 1.00 $1,275.00 $1,275.00 $0.00 $1,275.00
3.00 $1,275.00 $3,825.00 $0.00 $3,825.00
OF-TCM-WSIF-TR-D TCM Web Services Interface Training -
Town of Canton Page 1 of 3Source page 56
OF-TCMEE-TR-D TCM Enterprise Training - D 10.00 $1,275.00 $12,750.00 $0.00 $12,750.00
OF-TCMWL-TR-D TCM Web License Training - D 1.00 $1,275.00 $1,275.00 $0.00 $1,275.00
Total:
$25,500.00
Conversion
OF-TCM-CV TCM Conversion 1.00 $0.00 $0.00 $ 0.00 $0.00
Total:
$0.00
Total Total Total Total Total
Other Consulting: Training: Conversion Services:
Services: Services:
$4,000.00 $1,375.00 $25,500.00 $0.00 $30,875.00
Total Total
Training Consulting
Days: 20 Days: 1
3 Maintenance
OF-TCM-3PC-SP-D TCM 3rd Party Connector Support - D 1,00 $684.00 $684.00 $0.00 $684.00
OF-TCM-AOCR-SP-D TCM Advanced OCR Support - D 1.00 $900,00 $900.00 $0.00 $900.00
OF-TCM-EC-SP-D TCM eCommerce Support - D 1.00 $450.00 $450.00 $0.00 $450.00
OF-TCM-WFL-SP-D TCM WorkFlow Support - D 1.00 $450.00 $450.00 $0.00 $450,00
TCM Web Services Interface Support -
OF-TCM-WSIF-SP-D 1.00 $900.00 $900,00 $0.00 $900.00
D
OF-TCMEE-DR-D TCM EE Disaster Recovery Service - D 1.00 $9,500.00 $9,500.00 $0.00 $9,500,00
OF-TCMEE-SP-D TCM EE - Support - D 1.00 $6,840.00 $6,840.00 $0.00 $6,840.00
OF-TCMW L-S P-D TCM Web License Support - D 1.00 $900,00 $900.00 $0.00 $900.00
Total: Total:
$0.00 $20,624.00
Summary Fees Maintenance
Total Software $55,620.00 $20,624.00
Total Services $30,875.00
Summary Total $86,495.00 $20,624.00
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your
project. The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge
transfer.
Prices submitted in the quote do include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred
by Tyler on Client's behalf; and (ii) daily fees associated with the canceled services if Tyler is unable to re-assign its personnel.
Town of Canton Page 2 of 3Source page 57
TOWN OF CANTON
FORM B - FISCAL 2014
CAPITAL PROJECT / EQUIPMENT REQUEST
DEPARTMENT: SUBMITTED BY:
Finance Dept / Information Systems Division Louis Jutras
PROJECT / EQUIPMENT TITLE:
Database license
TOTAL PROJECT / EQUIPMENT COST:
$5,000
DESCRIPTION:
Additional CPU based license
PURPOSE AND JUSTIFICATION:
The Town utilizes 7 applications that require a SQL database. This license would allow for the
consolidation of that data onto 1 installation instance. If the virtual project is approved this
application would be used to manage the virtual environment.
NEED CLASSIFICATION: (Check all that apply) Departmental Priority Ranking:
Required for Safety Please rank this request out of your total
Required by Law or Mandate requests for this year: (#1 as top priority)
Improve/Expand Service or Increase Efficiency 8 (#) OF 8 (#)
Planned Project or Replacement Expected Useful Life: (Check one)
x Unplanned Project or Replacement 20 or More Yrs x 5 to 9 Years
New Project/Item (not on last year's 5-Yr. Plan) 10 to 19 Years 3 to 4 Years
Impact to Dept. Operating Budget: (Check one) Revenue Impact: (Check one)
Will Reduce Cost by $ Will Produce Addl Revenue by $
x No Impact Revenue Neutral (no impact)
Will Increase Cost by $ Will Decrease Revenue by $
OTHER COMMENTS OR INFORMATION: (Attach supporting documentation)
FORM B - FISCAL 2014Source page 58
Dell Customer Confidential
Ryan Lancaster
Inside Account Manager
850 Asbury Dr
Quotation Buffalo Grove, IL 60089
P: (847) 465-3700
F: (866) 549-8212
Quote Number: RXL26054027 Ryan_Lancaster@Dell.com
Quote Expires: October 30, 2012
Customer: MA-L TOWN OF CANTON
Contact: Louis Jutras
Customer #: 154838
Phone: (781) 821-5069
Fax:
E-mail ljutras@town.canton.ma.us
Date of Issue: October 30, 2012
PLEASE SEE IMPORTANT TERMS AND CONDITIONS AT THE BOTTOM OF THIS QUOTATION
Product Description Part # Mfg # Quantity Unit Price Ext. Price
VLA SQL SERVER STD PER PROCESSOR 2008
2571058 228-09492 $5,000.22 $5,000.22
R2
Notes: Product Sub Total $5,000.22
MA Contract # ITS42 Grand Total $5,000.22
USD
Please reference quote ID on PO.
Customer's purchase is subject to Dell's Terms and Conditions of Sale found 4) All product descriptions and prices are based on latest information available
Quote Prepared By: Ryan Lancaster at www.dell.com, unless Customer has a separate purchase agreement with and are subject to change without notice or obligation.
Dell.
5) All prices are based on Net 30 Terms. If not shown, shipping, handling,
Sales/use tax is based on the "ship to" address on your invoice. Please taxes, and other fees will be added at the time of order, where applicable.
indicate your taxability status on your purchase order.lf exempt, Customer
must have an Exemption Certificate on file. 61 Customer understands and acknowledges that all warranties,
representations and returns are subject to the manufacturer, publisher or
If you have a question re: your tax status, please contact your Dell I ASAP distributor guidelines.
Software inside sales representative listed above.Shipments to California: for
certain products, a State Environmental Fee of up to $10 per item may be
applied to your invoice. Prices do not reflect this fee unless noted. For more
information, refer to www.dell.com/environmentalfee.
Rev. 12/2012007
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