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Finance Committee Meeting
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Town of Canton
Finance Committee Meeting Notice
Finance Committee
Rob Barker, Chair
Tim McKenna, Vice Chair
Date: Tuesday, October 10, 2017
Nichola Gallagher Time: 7:00 PM
Dianne Gustafson Location: Salah Meeting Room
Cynthia Holcombe 801 Washington Street
Barbara Saint André Canton, MA
Cindy Thomas
Agenda
This meeting is being video recorded by Canton Community Television. Times are estimates. Items may be taken out of order.
7:00 PM Call Meeting to Order
New Business:
7:05 PM Discussion and/or Vote Reserve Fund Transfer Request – FY18
School Committee - Feasibility Study with regard to the School Building Master Plan - $200,000
Update on Blue Hills Regional Technical School – Proposed Building Renovation Project
General Fund’s Fiscal 2017 Operating Results
Enterprise Funds’ Fiscal 2017 Operating Results
Capital Budget Requests – Update on process
Other Business:
7:30 PM Liaison Assignments
Fiscal 2019 Budget Timeline – prepared by Jim Murgia
Pre-Town Meeting – Finance Committee Informational Meeting on Articles
New Open Meeting Law Regulations – Certificates of Receipt
Association of Town Finance Committees (ATFC) Annual Meeting on October 21, 2017 at the
Tri County Regional Vocational School in Franklin
Minutes to be Approved: July 26, 2017
Next Meeting Date: To be determined.
Public Announcements/Public Comment: The Attorney General approved a By-Law change reducing the number of
Finance Committee members from 12 to 9. Currently there are 2 vacancies on the Finance Committee.
Adjourn
If a topic becomes known prior to 48 hours before the scheduled meeting, the Committee will update this posting. The Committee may also discuss a topic or topics
not reasonably anticipated by the Chair 48 hours before the meeting.
20171010 FINCOM Agenda.docSource page 2
A B C D E F G H I J K L M N O P Q :2 ~ Timeline For Critical School Committee/Town Decisions (Votes) GlossarvofTerms SOI-MSBASIatementoflnterest SD -Schematic Design 2 (Revised -September 22, 2017) D & W -Dore and Whittier BOS -Board of Selectman OPM -Owners Project Manager 3 Kev Dates SC -School Committee FS -Feasibility Study SOI - MSBA Statement of Interest 4 5 Master Plan 6 D & W to Issue Draft Report 8/31/2017 7 D & W Present Recommendation to SC 9/7/2017 8 School Committee Vote to Proceed with Preferred Option 9128/2017 9 D & W to Issue Final Report 9/30!2077 10 11 New Galvin/Admin. Buildinct 12 SC Votes to Seek MSBA SOI Funds 9/30/2017 13 Town to Appropriate Funds for MSBA SOI 10/15/2017 14 SC Voies MSBA SOI 1!1/2018 15 BOS Selectman Votes MSBA SOI 1/1/2018 16 Submit SOI io MSBA 2/1/2018 17 MSBA Invites Galvin Project Into Eligibility Period 1/1/2019 18 SC and Town Vote for Funding for FS and SD 5/1512019 19 SC Approves Contract for OPM 911/2019 20 SC Approves Contract for Designer 111!2020 21 SC Approves SD 1/1/2021 22 Town Meeting Vote to Appropriate Design and Construction Funding 5/1/2021 23 SC Votes Design 5/1/2022 24 Occupancy 9/1/2024 25 26 Modulars at JFK for EnrollmenUPre-K 27 SC Voles to Seek Feasibility Study Funds 9/30/2017 28 Town Votes to Appropriate Feasibility Study Funds 10/15!2017 29 SC Votes Contract for Feasibility Study 12!112017 30 SC Votes for Option Developed During Feasibility Study 3/31/2018 31 Town Meeting Vote io Appropriate Funds for Design and Construction 5/15l201S 32 Bid Modulars Acquisition 7/1/2018 33 SC Award Contract For Modulars 9~~~20~8 34 Occupancy 9!112019 35 36 Rodman Admin. Relocation 37 SC Votes to Seek Feasibility Study Funds 9/30/2017 38 Town Votes to Appropriate Feasibility Study Funds 10/15/2017 39 SC Votes Contract for Feasibility Study 12/112017 40 SC Votes for Option Developed During. Feasibility Study 3/31/2018 41 Town Meeting Vote to Appropriate Funds far Design and Const(uction 5/15/2018 42 Bid Construction/Relocation 7/1/2018 43 SC Votes to Award Contract For ConstructioNRelocation 11/7/2018 44 Occupancy 9/1/2019 45 46 Rodman Building Conversion to 8th Grade Academy 47 SC Voles to Seek Feasibility Study Funds 9/30/2017 48 Town Votes to Appropriate Feasibility Study Funds 10/15!2017 49 SC Votes Contract for Feasibility Study 12!1/2017 50 SC Votes for Option Developed During Feasibility Study 3/31/2018 51 Town Meeting Vote to Appropriate Funds for Design 5/15!2018 52 SC Approves Contract for OPM 7N/2018 53 SC Approves Contract with Designer 11!1!2018 54 SC Approves Design 11/1/2019 _ 55 Town Meeting Vote to Appropriate Construction Funding 5/15/2020 56 Bid and Award Contract for Construction 9/112020 57 Occupancy 9~~~2022
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A B C D E F G H I 1 6-YEAR CAPITAL PLAN (2018 thru 2023) 2 (As of September 26, 2017) 3 (Master Plan Related Projects, Only) 5 Short-Term Master Plan Schedule and Projected Expenditures 6 Options 5B.1 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 TOTAL 7 8 Modulars at Elementary Schools for Vision/Enrollment/Pre-K 9 Feasibility Study $100,000 $100,000 10 Design $500,000 $500,000 11 Construction $5,500,000 $5,500,000 12 Relocation Expenses $25,000 $25,000 13 $6,125,000 14 15 New Galvin/Admin. Building 16 SOI 17 Feasibility/Scematic Design $1,500,000 $1,500,000 18 Design $8,000,000 $8,000,000 19 Construction $92,000,000 $92,000,000 20 $101,500,000 21 22 Rodman Building Conversion to 8th Grade Academy 23 Feasibility Study $75,000 $75,000 24 Design $2,880,000 $2,880,000 25 Construction $28,995,000 $28,995,000 26 FFE $500,000 $500,000 $1,000,000 27 Relocation Expenses $500,000 $500,000 28 $33,450,000 29 30 Rodman Relocation to Temp Space 31 Feasibility Study $25,000 $25,000 32 Design $100,000 $100,000 33 Construction/FF&E $1,000,000 $1,000,000 34 Relocation Expenses $25,000 $25,000 35 $1,150,000 36 37 38 TOTAL $200,000 $10,030,000 $1,500,000 $29,495,000 $101,000,000 $0 $142,225,000
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TOWN OF CANTON RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR Name of Department: School Department Amount Requested to be Transferred: $ 200,000 Total Annual Budget (as voted by Town Meeting): $ 40,221,559 Total Annual Budget Shortfall Current Balance in Reserve Fund This Reserve Fund Transfer is necessary for the following reasons: The funds are requested to hire an architect to perform a feasibility study. The feasibility study will help the school department determine the configurations and costs associated with the first 4 projects of the recently completed Facilities Master Plan. Attachments: 1) 6 Year Capital Plan (2018 thru 2023) 2) Timeline for Critical School Committee/Town Decisions (Votes) 3) Facilities Master Plan Timeline and Cost Estimates Flyer 4) Feasibility Cost Estimates Memo 5) Draft Copy of the Executive Summary from the Master Plan 17 own minisivaor ate urector OF Finance fate . Finance Committee, Chairperson date ‘approved ‘own Accourtant (Avanabiity of Funds, fale ‘Board ofSelecimen SSCS Boardorseecmen ‘Board ofSelecimen SS ‘Board ofselecinen Board of selecimen Revision Date: August 5, 2014 S:FORM - RESERVE FUND TRANSFER REQUEST.XLS
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CANTON PUBLIC SCHOOLS Dr. Jennifer Fischer-Mueller Superintendent of Schools Jennifer A. Henderson iia. Patricia Kinsella Assistant Superintendent for Curriculum and Instruction Debra L. Bromfield Director of Student Services Assistant Superintendent for Special Projects Barry S. Nectow School Busi Administrat 960 Washington Street, Canton, MA 02021 C008 BUSINESS ACTARISGIOF Telephone: 781-821-5060 Fax: 781-575-6500 www.cantonma.org To develop students who are competent and creative thinkers, curious and confident learners, and compassionate citizens. TO: Town of Canton Finance Committee FROM: Canton School Committee Jennifer Fischer-Mueller, Superintendent of Schools Barry S. Nectow, Business Administrator SUBJECT: Request for Funds for Feasibility Study DATE: October 4, 2017 The school department recently completed a Comprehensive Facilities Assessment and Master Plan (“Study”) with Dore and Whittier Architects. The Executive Summary from the Study is attached to this memo. The first few projects in the approved facilities Master Plan (Option 5B.1) include: Renovate or build a new Galvin Middle School; Convert the Rodman Building to classroom space, most likely an 8° grade academy; Relocate the Rodman Early Childhood Center to an elementary school building or buildings; Relocate the school department administrative team located at the Rodman Building. The first step in the process is to hire an architect to complete a feasibility study, which would include details about three of the above-mentioned projects. The feasibility study would include: Additional review of the educational programs of the Rodman Early Childhood Center and the Galvin Middle School as well as further research and expand the plan for the 8" grade academy; Further document existing conditions at the Rodman Building; A detailed review of the current space needs at the three elementary schools; Establish design parameters for the Rodman Early Childhood Center and the Rodman Building;
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Request for Funds for Feasibility Study October 4, 2016 Page 2 e Develop and evaluate preliminary and final alternatives for the Rodman Early Childhood Center and the Rodman Building; e Study the space needs of the administrative staff and recommend alternatives for relocation; e Provide cost detail on the final alternative for each of the three projects. (The Galvin Middle School project will not be included in the feasibility study. It is the intention of the school department to submit a statement of interest (“SOI”) for the middle school project to the MSBA in the winter of 2018.) The school department would like to begin the first few projects in Option 5B.1, the preferred option approved by the school committee. The feasibility study will provide the detailed information necessary to draft and submit articles for the 2018 town meeting for the funding of the three projects. The current estimate for the 2018 town meeting is approximately $10 Million. The estimated cost of the feasibility study is $200,000, developed by speaking with architects and engineers in the business of performing similar work. A Request for Qualifications (“RFQ”) will be issued later in October and the price will be set at the time the contract is signed. Thank you. The Canton Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, age or disability. Equal Opportunity Employer (EOE)
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CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT INTRODUCTION & BACKGROUND INTRODUCTION & BACKGROUND In the summer of 2016, the Canton School District issued a Request for Qualifications (RFQ) for a Comprehensive Facilities Assessment and Educational Visioning Study of its public school buildings. In October, the District selected Dore & Whittier Architects to perform this study which had two points of emphasis: establish the capital improvement needs of the six buildings in the District and create consensus around the educational vision for Canton Public Schools. D&W proposed a dual track approach of simultaneously studying the physical infrastructure with our engineers while also leading an educational programming process. The District currently serves over 3,300 students in pre-kindergarten through grade 12. There are six school facilities including three elementary schools, one middle school, one high school, and one administration building that houses the Canton pre-kindergarten program. This Study provides the following: 1. Documentation of existing conditions and physical assessment of each building and site. Cost estimates associated with District-wide facility needs and capital improvements. 2. Educational Programming, including demographic analysis, capacity analysis of the buildings, summaries of workshops with principals of the schools and review visioning sessions with the community. 3. Concepiual District-wide master plan options for building repair, renovation, and construction over the next 30 years The initial phase of this study focused on the facilities assessments of the six buildings currently controlled by Canton Public Schools. CPS Facilities provided access to its extensive collection of existing drawings for the buildings including renovation work. Multiple teams of architects and engineers visited the schools in November 2016 to assess the condition of: heating and cooling systems, electrical systems, plumbing systems, fire protection, structural integrity, kitchen infrastructure, building envelope (windows, walls, and roofs), interior finishes, accessibility, and the buildings were tested for hazardous materials. These assessments by the engineering teams are included in Section |! of this report along with a detailed cost analysis of the cost of work implied by these assessments (Capital Improvement Plan). Existing buildings reviewed as a part of this study, date of construction, current enrollment: Marilyn G. Rodman Education Center: Address: 960 Washington Street Opened in: 1949, with renovations in 2007 Building Area: estimated total 53,965 sf. Current Enrollment: 90 Pre-K students. Lt, Peter M. Hansen Elementary School: Address; 25 Pecunit Street Opened in: 1968, renovated in 2003, 2006, 2014, addition in 2016 Dore & WHITTIER ARCHITECTS fiaca |
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COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS
INTRODUCTION & BACKGROUND
Building Area: estimated total 65,204 sf.
Current Enrollment: 501 elementary (K-6) students.
John F. Kennedy Elementary School:
Address: 100 Dedham Street
Opened in: 1964, renovations in 1998, 2016, additions in 2008, 2011
Building Area: estimated total 59,666 sf.
Current Enrollment: 503 elementary (K-5) students
Dean S. Luce Elementary School:
Address: 45 Independence Street
Opened in: 1954, addition/ renovation in 2000
Building Area: estimated total 69,410 sf
Current Enrollment: 493 elementary (K-5) students
William H. Galvin Middle School:
Address: 45 Pecunit Street
Opened in: 1971
Building Area: estimated total 133,543 sf,
Current Enrollment: 787 middle school (6-8) students.
Canton High School:
Address; 900 Washington Street
Opened in: 1959, major renovation/ addition 2007
Building Area: estimated total 265,603 sf.
Current Enrollment: 954 high school (9-12) students.
Educational programming started with a comparison of the existing buildings to Massachusetts School
Building Authority (MBSA) standards for classroom sizing and overall school area. Then in January 2017,
Dr. Jerome McKibben of McKibben Demographics provided a detailed enrollment forecast with
comparison to New England School Development Council’s (NESDEC) projections. The first of three
Visioning sessions was also held in January. Staff, students, parents and members of the community at
large were invited to workshop style Visioning sessions. The first session included short presentations on
national educational trends followed by small group discussion and analysis. The second Visioning session
focused on the issue of grade configuration, school size, and the location of pre-kindergarten. The third
session was a review of the conceptual options for the master plan pathways. During this time, D&W’s
educational programing team met with the principals of each school twice for workshops on what they,
as educational leaders, saw as the needs of their schools. Educational Programming and Visioning are
described in detail in Section III of this study.
In the final portion of this master plan study, D&W developed conceptual options that the Working Group
reviewed and synthesized into 4 semi-finalists. The semi-finalists were evaluated further to arrive at one
preferred option. The Design Team generated the initial options and developed conceptual site plans for
the 4 semi-finalists in order to establish that they were all viable. On a parallel course, the Design Team
and Working Group explored options for the District Offices, Options included renovating space at the
Revere Copper Mills, re-using the Rodman Building, and new construction. This effort included
: Dore & WHITTIER ARCHITECTS, INC.Source page 9
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT INTRODUCTION & BACKGROUND programming for the ideal District Office configuration. Conceptual cost estimates were generated ona cost-per-square foot basis for the semi-finalists and the costs of capital improvement work was factored in from the facilities assessments. The total analysis of scope, schedule and cost for each semi-finalist were reviewed by the visioning group and then the general public. Descriptions of the conceptual options, cost, and schedule analysis for the semi-finalists are included in Section IV of this report. Throughout the study the project team and Working Group followed a transparent process of gathering information, vetting it internally and then reaching out for public input. Presentations from the Working Group and Design Team were made in expanding circles of awareness to the School Committee, at the semi-public Visioning sessions, and there were two well-publicized (and well attended) meetings with the general public. With a strong voice from the student participants, a strong consensus emerged around options that leveraged an initial project to replace the middle school into a master plan that benefited the whole District. Documentation This repart is based on information gathered by visual observations of each facility and site conducted by Dore & Whittier Architects, Inc. and its consultants, as well as the review of existing building drawings, documents, reports and enrollment projections provided by the Canton School District. Administration and staff, as well as local officials, contributed greatly to the information in this report and we thank them for their help. , DOreE & WHITTIER ARCHITECTS rats |
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CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT EXECUTIVE SUMMARY ‘ . EXECUTIVE SUMMARY Kick-off In November 2016, the District established the Working Group comprised of key representatives from the District Administration, the District Facilities Department, the elementary schools, the Town of Canton, and the School Committee. The Working Group met with Dore & Whittier’s team to review the Master Plan Schedule and establish goals. Some of these goals were clear in the RFQ, such as assessing the capital improvement needs of the District’s buildings while at the same time establishing the educational requirements for the schools. The Working Group emphasized that they were looking for public outreach and engagement as well as examples of current national trends in education and best practices in school planning and design to help inform the range of planning options available to the District. Facilities Assessments Teams of engineers and architects visited all six District buildings in November of 2016 and observed conditions inside and outside to generate an assessment of the physical condition of the buildings. These assessmenis were limited to what was visible in the buildings or what was documented on the existing drawings that the Facilities Department maintains; there was no destructive testing or similar _ exploratory work. The following assessments were made for each building and are included in Section II: Existing Building Data Regulatory Assessment Civil -Site Structural Architectural Mechanical Electrical Plumbing Fire Protection Hazardous Materials Food Service Technology Systems The facilities have been well maintained and pro-active measures by the District have addressed ongoing maintenance items. Improvements have been made to mechanical and electrical equipment, fire alarm systems, and roofing repairs. Energy efficiency measures, accessibility upgrades, and other ongoing maintenance improvements have occurred in buildings throughout the’ District. The level of maintenance needs and required upgrades vary in each of the buildings, with some facilities requiring more work and others needing only minor repairs. The following outlines a general overview of our findings. Dore & Whittier Architects, Inc. \-A-2-1
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COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS
EXECUTIVE SUMMARY
Ow e6 ®@
Excellent Very Good Good Falr Poor
EXTERIOR INTERIOR
Walls, Windows, | Health, Safety,
and Doors Th i | and Welfare
Canton HS
Gaivin MIS
Hansen ES.
SEK ES
Luce ES
Rodman ECC
“Ratings indicate 1969 portions ofbullding. Newaddltlon and its project componentsare In Excellent condition,
Marilyn G. Rodman Education Center
Built 1949/ Reno 2017 59,000sf
The Rodman Education Center building was for the most part well-built, and has been well-maintained
and upgraded over its 67-year history. The plan is a simple and efficient double-loaded “bar” building
with a gymnasium wing at the “head”. All educational spaces receive ample natural light (although first
level spaces are darker) and most occupied spaces have views to the outside. The condition of both the
exterior and interior are generally “fair” to “good” overall, with some maintenance and wear-and-tear
items of note: for example, the brick could use re-pointing in some areas and there is a bowing in the
rear exterior wall that is being closely monitored by the facilities staff. Given the age of construction and
available documentation, it is assumed that there is very little insulation for the exterior, except for the
new roof, so the thermal performance is sub optimal.
Major mechanical systems were replaced in 2011, but with unit ventilators which are no longer industry
standard. if this continues to house the District Administration, Central AC should be installed. Most
components of the electrical system are original and have essentially reached the end of their expected
service fife. The generator and its switchgear should be replaced. The interior lighting is low-quality and
despite ballast and lamp upgrades, lacks efficiency by today’s standards. Technology systems are
similarly outdated. The building has a relatively high level of accessibility for handicapped persons due
to recent building upgrades, but it does not have a fire suppression system.
Overall the Rodman building is in fine physical condition, but with aging infrastructure. All MEP/FP
systems should be replaced along with new technology systems. \t is a candidate for moderate to heavy
renovation, while preserving the historic exterior.
Dore & Whittier Architects, Inc.Source page 12
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT EXECUTIVE SUMMARY have been significant insulation upgrades which leaves the thermal performance of the exterior walls as quite poor. However, window upgrades were made in 2014, which presumably increased overall thermal performance and decreased solar heat gain. The building lacks a full sprinkler system, which is a significant concern, and would need to be done for the whole building under almost any renovation scenario. Typical of this vintage of building, poor-performing, inefficient mechanical systems are of concern. Many interior spaces are cooled with individual window AC units. Unit ventilators in classrooms are loud, inefficient, and difficult to repair and should be replaced with a central air distribution system, with AC for those spaces where it is required. The electrical system is original and has essentially reached the end of its expected service life. The interior lighting is low-quality and despite ballast and lamp upgrades, lacks efficiency by today’s standards. Overall, the Galvin School is structurally sound however, the poor plan layout and window-less classrooms make it a candidate for replacement. The building needs new M-E-P systems and a fire suppression system. The costs of the heavy renovation required to make these updates and provide daylight access to all classrooms make such a renovation impractical. Until it is replaced or renovated, routine maintenance will be needed in order to have a serviceable building for the next 40+ years. Canton High School Built 1959/ Add-Reno 2002 247,800sf The Canton High School building and its additions appear to have been well-built, and with the recent 2007 renovation, no major issues of concern were nated. Condition of both the exterior and interior are generally “good” to “very good” overall, with very few minor items in the “fair” category. The school building appears to have been well-maintained over its 57-year history. A few normal wear and tear items that were not addressed in the recent renovation project are noted. With the recent renovation, the building has a very high level of accessibility for handicapped persons. Envelope and insulation upgrades to the ‘59 portions were done as part of the 2007 project; with the exception of a few locations. The building features full sprinkler protection throughout. The 2007 project was partially funded by the MSBA, and was a comprehensive renovation with all-new M-E-P-FP building systems, as well as new technology and security infrastructure. From a building systems and physical plant perspective, the building managers need only address the minor issues that have cropped up since 2007, possibly address further envelope improvements, and attend to routine maintenance and upkeep, in order to have a serviceable building for the next 40 years. Dore & Whittier Architects, Inc. piars |
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COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS EXECUTIVE SUMMARY Capital Improvement Plan The Capital Improvement Plan (CIP) section of this study summarizes the recommendations for each building along with itemized costs. The CIP is designed to assist in the planning and management of capital and maintenance improvements for District facilities. In the CIP spreadsheet, building needs and recommendations are organized into seven categories: Health, Safety, and Welfare Code Compliance Functional Use of the Building Handicap Accessibility Maintenance — Extending the Life of the Facility Energy Efficiency and Hazardous Materials Abatement. Estimated cost of the repairs, replacement, or work noted was developed based on the current cost of the work (present value) and the items are prioritized in terms of when repairs should occur; immediate needs (1-3 years), medium-term needs (4-6 years) and long-term needs (7-10 years). The School District and Dore & Whittier (D&W) worked together to organize the building needs, recommendations and priority levels, The CIP should be considered a “working document” for the District to use as a guide for future improvements and can/should be modified as needs and changes arise. The CIP may also serve as a baseline of comparison for other options to be cansidered. The costs utilized in the estimates are for publicly-funded construction in Massachusetts (in early spring 2017 dollars). Costs for temporary facilities, phasing, or increased escalation beyond this date are not included. These estimates were prepared for budgetary purposes, are preliminary and conceptual in nature and based on limited investigations. These estimates are identified as “Project Costs” and include contingencies as well as allowances for architect/engineering services, permitting, etc. Further refinement of costs will be necessary after a detailed scope of work is develaped. : The chart on the following page summarizes the Capital Improvement Plan cost estimates. These costs assume that the work will be publicly bid. Use of School District Facilities staff to address certain maintenance items (that are within limits of MGL) could result in significant savings. The District has qualified staff and items that can be addressed by District staff are indicated in the detailed CIP. a6 | . Dore & Whittier Architects, Inc.
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CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT EXECUTIVE SUMMARY Canton Schools Capital Improvement Plan Cost Summary . $2,459,141. $1,690,362 $6,946,370 $1,496,213 $360,813 $1,081,472 $1,530,921 $12,626,794 $28,370 $2,966,868 Rodman Hansen Luce $1,924,691 | _ $1,684,935 $938,283 $5,922,858 JFK $2,937,795 $670,351 $4,418,221 | _ $41,341.00 $8,067,708 Galvin MS $2,231,209 $734,980 | __ $11,483,542 $41,290 | __ $14,491,021 Canton High $788,090 $236,557 $549,252 $141,418 $1,715,317 $5,377,998 $25,853,806 subtotal $11,837,139 $2,721,623 GRAND TOTAL $45,790,566 It is important to note that the capital improvement items address the building conditions only and do not reflect the functional use of the space, or educational program. We noted conditions where space needs were not being met according to the educational program. Resolution of these educational needs is beyond a capital improvement plan, but is addressed in the conceptual options Educational Program and Visioning Another objective of this study was to create a transparent and inclusive process which led to a preferred master plan option that responds to community values. Canton Public Schools engaged a wide variety of stakeholders including students, teachers, administrators, community members, and local government officials to understand how space is currently being used throughout the District and the intent for space use for the future. The District understands that the educational paradigm has shifted and school buildings need to respond to the ever-changing demands of a 21°-century education. D&W facilitated targeted workshops with school staff and administrators, visioning sessions with invited participants, and public meetings open to the community to identify long-range educational goals, share the building analysis, and solicit feedback on developed options. Space needs analysis As part of Canton’s comprehensive facilities assessment, D&W studied the educational adequacy of the District’s building inventory. The assessment team used MSBA guidelines as a common benchmark to analyze each building’s capacity, overall district capacity, adequacy of the size of instructional spaces, classroom utilization, and missing or inappropriate space use. This portion of the analysis used objective data to understand where space needs exist throughout the District. The guidelines established by the MSBA for designing 21st century schools can be used as a comparative measure for existing facilities to understand how the buildings perform in relation to modern schools being constructed throughout Massachusetts. The MSBA has guidelines for gross square footage per student, class size, sizes of instructional spaces based on program, and classroom utilization. The chart below shows how the schools in Canton are performing in relation to these guidelines. Dore & Whittier Architects, Inc. ;
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COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS EXECUTIVE SUMMARY Excellent Very Good Good Falr Poor | camamsin | eto | eed Capacity-GSF__|Capacity-CRCount| “!#ssroom Size inappropriate space Rodman ECC) Canton High School | O @ @ @ Galvin Middle School @ na @ | JFK ES Hansen ES Luce ES This series of space needs analyses showed that many of the buildings in the District have significant unmet needs necessary to support the educational mission of the District. The elementary schools are experiencing overcrowding, The school buildings are smaller than would be recommended for a new schoo! built today and there are not enough classrooms to support the current enrollment, driving up class size. in addition to the buildings being undersized, classrooms are also smaller than would be recommended in a new facility. 21% century teaching methods require more space for movement, individualized learning, and collaboration both with peers and teachers. The Galvin Middle school also has spatial issues that negatively impact the delivery of education. The size of the building is adequate for the population; however, the interior partitioning of the facility and organization of spaces does not support the educational mission. Some classrooms, especially science spaces, are undersized compared to those that would be bullt today, The school is organized so that some classrooms and other instructional spaces have no access to natural daylight which has been shown to negatively affect student engagement and achievement. The school could benefit from smaller learning communities with dedicated break out space. The renovated Canton High School re-opened 10 years ago. The building is appropriately sized and able to support program offerings. However, there are some missing building elements, such as break out spaces or collaboration spaces, which would augment the educational mission. ars | Dore & Whittier Architects, Inc.
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CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT EXECUTIVE SUMMARY Enrollment analysis Two independent enrollment projections were analyzed as part of this study. To provide a more detailed investigation of student enrollment in the District, an additional enrollment forecast was developed by Dr. Jerome McKibben of McKibben Demographics. The NESDEC projection predicts that total student population will increase slightly (4.9%) over the next 10 years. The McKibben forecast predicts that the total student population will remain basically jevel with a slight increase of 26 students over the 10-year period. The more detailed McKibben analysis was used as the basis for planning in the Master Plan. For purposes of developing Master Plan options, the highest enrollment value for each grade grouping over the forecast period was used. An additional two percent (the statistical margin of error) was added to each value as a conservative measure for developing future options. The District determined that, for purposes of estimating Pre-Kindergarten enrollment, 175 students was the apprapriate value. The more detail on the enrollments analyses can be found in Section IIIA. Preliminary Grade Grouping Forecast ~ Target Enrollments Mcxibben Demographics - January 2017 ssn [578 oo 1,510 1,497 a 1,484 oa rel tated ee a 4.400 1.206 1,014 | z1co 883 34 @ DP bine ST cir 3 ae ‘KS Projecuon: nag 822 ——é-a Projection 787 [_ 239 | 0.12 Peers 8) Pro Pevjetton 0 Se a. re ? FP PP PO PP PP SF oF PPB PF <a) S % SS KK LK SK HK senaol Year For purposes of the study, the Working Group identified the following enrollment targets: PK =175 K-5 = 1,578 6.3% = 839 gt.42th = 1,578 Dore & Whittier Architects, Inc. , iazs |
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COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS EXECUTIVE SUMMARY . Principal’s Workshops The District and design team hosted two sets of workshops (six total) with educators and administrators at the elementary, middle, and high school levels. Principals’ Workshops were designed to dig deeper into specific needs within the schools and to further understand how space can support the educational goals in Canton Schools. © Principals’ Workshops #1: Overall Building Organization — How would an ideal elementary/ middle/ high school be organized to support next generation learning? What principles should guide design? * Principals’ Workshops #2: What fs a classroom ~ How can individual spaces such as classrooms, collaborative spaces, media centers, etc. be designed to best support teaching and learning? The principal’s workshops helped establish idealized design characteristics for future school projects: Flexible and able to adapt to program changes over time Grade level/ team/ learning community organization Universal access to technology Separation of public and private space Variety of spaces to support a variety of learning activities: small group rooms, break out collaboration spaces, dedicated special education space, and grade level resource rooms e Access to quality natura! daylight e Thermal comfort e Access to outdoor learning Visioning and Public meetings Dore & Whittier facilitated three visioning sessions meant to explore the future of education and educational facilities in Canton. Each visioning session focused on a different aspect of the master planning process. Approximately 50 invited members of the Canton Public Schools’ community participated in these day-long workshops. Participants included students, teachers, administrators, parents, community members, and local government leaders. ® Visioning #1: Explore best practices In next generation teaching and learning and share examples of next generation learning facilities e Visioning #2: What key educational planning issues will affect the master plan options and best position the District to align educational practices and facilities? e Visioning #3: How do the options respond to the desired direction of education in Canton? Some key findings that influenced the master plan included: ® Canton elementary schools favor moving prekindergarten to elementary schools There is a desire for parity across all elementary schools | -a2-10 | Dore & Whittier Architects, Inc.
Source page 18
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT EXECUTIVE SUMMARY e The District is interested in exploring next generation teaching and learning practices including student centered, interdisciplinary organization, and emphasis on creativity, critical thinking, collaboration, communication, and understanding and application # There may be opportunities for targeted interventions at the high school to improve student and teacher collaboration, student-centered learning, and safety and security There is interest in exploring alternate grade configurations Ideal school sizes: elementary school = 400-500 students, middle school = 800 students; high school = 1000 students The District recognized that community buy-in is essential to the success of the master plan. The District held two public meetings to present study progress to the community and listen to questions and comments about the process and study findings. Public meetings were meant to communicate the current condition of the school building inventory, space deficiencies, options available to the District to alleviate or improve these deficiencies, and the cost associated with implementing these options. Both sessions were advertised to all Canton residents and open to the public. The meetings included some presentation from the design team, moments for question and answer, and interactive small and large group exercises designed around specific issues. , e Public Meeting #1: Share facilities assessment analysis, educational spaces needs analysis, and visioning sessions #4 and #2 findings e Public Meeting #2: Share options development and evaluation process and detailed presentation of shortlisted options Conceptual Options After assessing the District’s building inventory, understanding the physical and programmatic needs, and establishing capital improvement benchmarks, Doré & Whittier and the Working Group collaborated to create conceptual master plan options. Together, the Project Team followed a process that allowed the District to consider many available options, develop a short list based on community values, and ultimately arrive at a preferred option vetted by the community. Options were develaped to explore a range of grade configurations. Several focused on creating an early childhood focus, which emerged as a goal from programming and visioning exercises, Such schools would have several grades associated with Pre-Kindergarten allowing for a synergy among specialists in the early childhood field. The demographic study also informed the development of the options, balanced with public feedback about the desire for continued neighborhood schools. The current set of schools is quite closely clustered and so the possibility of a new schools was considered in the ‘eastern side’ of Canton where there has been significant housing development. However, the demographer showed that such development is not likely to have a huge impact on enrollment, due to factors like declining family size and population density in that area of Town, and so would not justify a new school. Dore & Whittier Architects, Inc. a2-ti |
Source page 19
COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS
EXECUTIVE SUMMARY
Alternate sites were considered for potential alternate school locations and for the District
Administration, However, there were limited options. Like most of eastern Massachusetts, Canton is
heavily developed with wetlands and parklands comprising most of the unbuilt parcels. There is the
theoretical possibility to re-develop a light industrial parcel near the interstate highway, but the
unoccupied buildings in that area are quite remote from the rest of town and lack space for athletic and
play fields.
District-wide Master Planning Options
Dore & Whittier explored 12 District-wide options, represented below, organized around 5 different
grade configurations. Ultimately, the Project Team generated the following list of objectives for the
conceptual options:
Address Physical Conditions
Align Facilities with Educational Delivery
Eliminate Missing & Inappropriate Spaces
Alleviate Existing and Future Overcrowding
Co-locate Pre-Kindergarten Programs w/ Elementary Grades
Improve District Offices
Option Group 1 maintained the current grade configuration and explored locations for an expanded Pre-
K program (175) assoclated with one of the existing buildings or as a separate building. The Option
Group 2 created an early childhood grouping of grades and an upper elementary grouping. Option
Group 3 added the twist of an 8" grade academy {located in the Rodman) next to the High School and
reduced the number of transitions for students to two. Option Group 4 was based an a middle school
with 4 grades and an 8" academy in the Rodman building, Finally, the Series 5 Options also only had two
transitions but with a longer grade span for elementary schools (Pre-K — 4" Grade).
‘Options - Group 1; PK | K-5 | 6-8 | 9-12
“1A )( 1B
Kes PRS K-5th
Hansen JFK Lose Hansen aK toe
PK & Distriet
enge Bo District gth.gth HE gta Office: Gthgth fh otheaain gah District
Offices fices Offices
Gain = Conten HS = Rodman
QO
Galvin,
Canton HS Rodman Galvin = Cantan HS Rodman
PK Only
NY
New Site
pion . Dore & Whittier Architects, Inc.Source page 20
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSIMENT
EXECUTIVE SUMMARY
Options -— Group 2: PK-2 | 3-5 | 6-8 | 9-12
(2A ){ 2B )( )
SG Baa 4
Manson JFK
Hansen 1 Hansen ay Wee
, Ps Cues pee goth-gt BI ottgatn District gin
8 9 2g s O12 stices
Galvin Canton HS Rodman. Galvin Canton HS Radian Gala Canton HS Rodman
. & \ Mm UK /
Options — Group 3: PK-3 | 4-7] 8-12
3A
Hensen JFK Luce
geze BB oii yg gth gih | oes Be
Galvin = Canton HS. Rodman | Galvin Canton HS Rodman
Di L
oO
Ne : New Site 4
Hansen
aid. pih BB oth. ppm
Galvin Canton HS
District
Offices
Now Site
Dore & Whittier Architects, Inc. 2-13 |Source page 21
COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS EXECUTIVE SUMMARY Options - Group 5: PK-4| 5-8] 9-12 5A || 5B Kath Hansen JFK Luce Hansen JFK Luce sih.gin fh gt qm hoe Clee sn Galvin == CantonHS-——-Radntan Galvin = Canton HS) Rodman District Offices OOesyA New Site Members of the Working Group developed a set of evaluation criteria to identify the most advantageous options. Based on feedback from School Committee, Visioning, the general public, the evaluation criteria were: ¢ How well does the aption address building condition? Efficient use of existing space? Alignment with preferred grade configuration? Favor options that effect more students in the District? Enrollment parity across schools of the same grade level? School size? Location of prekindergarten? e Effect on operational costs? After applying the evaluation criteria, the Working Group arrived at a relatively short, but diverse, set of options for the School Committee and the Canton communities to continue their discussions prior to making a final Master Plan selection. These options were explored in more detail with a suggested sequence of construction projects, estimated costs, and preliminary site plans, The purpose of the site plans was to establish the feasibility of actual construction. The following pages summarize each shortlisted option. Please refer to Section III-C for more information on these options, including the construction timelines and site plans. jaa | Dore & Whittier Architects, Inc.
Source page 22
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT
EXECUTIVE SUMMARY
Option 5B
In Option 58 the primary focus is also on a new middle school, with minor renovations to the
elementary schools to house Pre-K classes. The difference from 5A is the renovation of Rodman as an
&'-grade academy. tn this option, portable classrooms are needed at the elementary schools to house
the pre-kindergarten program during renovations to the Rodman building, but can be removed when
the new Galvin Middle School opens in the fall Of 2024 as a 5-7 school. This will free internal space in the
elementary schools to house Pre-Kindergarten. The middle school project will be a potential MSBA
sponsored project under this scenario. Neither the portable classrooms nor the conversion of Rodman
will be reimbursable {the MSBA does not participate in single grade projects). Also, the Town will need
to find space for the District Offices displaced from Rodman. Next, the JFK Elementary can be proposed,
as either a renovation or new construction with an estimated completion of 2023. Then the Town can
undertake renovation or replacement. Hansen Elementary School will be next with an estimated
completion of 2037 followed by the replacement of Luce Elementary and finally the renovation of the
High School by 2042.
Grade Configuration: PK-4th, 5th-7th, 8th-12th
Elementary School Count: 3 w/ Pre-K distributed at all
ist - Build new middle school: $72.0,3 M—potential MSBA partnership
2nd — Relocate District Offices and Renovate Rodman as 8th Grade: $35.1 M no MSBA
3rd — Build new JFK Elementary: $43.3 M —-potential MSBA partnership
Later -replace Hansen ES, Luce ES and finally renovate the High School
CIP @ JFK, Hansen, Luce, and CHS: $11.4M
TOTAL MASTER PLAN COST: $315.2 M (potential $112.5 MSBA participation)
It should be noted that the costs identified in each of these options represent conceptual estimates and
do not include escalation. The District would incur these costs at various points over the specific timeline
of each option, and will have paid off the debt for some before the next project depending on the length
of bonding. In other words, the Town would not be simultaneously incurring the cost of all these major
projects in a master plan option,
Summary of Findings
When the visioning group reviewed the 4 short listed options, a consensus emerged that the Galvin
Middle School should be the priority. The third vision session concluded with a straw poll in which all
votes were cast for either Option 5A or 5B and no votes were cast for Options 1C or 2C. After the
polling, the student participants spoke in favor of the 8'"-grade academy and expressed their feeling that
eighth graders are more like high school students than like seventh graders. This seemed to Increase
support for Option 5B.
As the shortlist options were reviewed by the Working Group, a fifth option emerged which synthesized
prioritizing the replacement of Galvin Middle School with the idea of an 8"-grade academy at the High
School campus, while avoiding the costs of constructing a new building for the District Offices. This
synthesis was called Option 5B.1 and was very positively received at the final public meeting.
Dore & Whittier Architects, Inc. : aSource page 23
COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS
EXECUTIVE SUMMARY
Option 5B.1
This master plan option has the District Offices and pre-kindergarten program temporarily relocate {to
allow the conversion of Rodman to an 8"-grade academy). The District will place modular classrooms at
each elementary school to house the prekindergarten program until the middle school project is
completed and the District can undergo a grade reconfiguration. When the Galvin is rebuilt as a 5-7
middle school it will also include new offices for the District Administration. The Galvin School project
will be eligible for MSBA reimbursement, excluding the District Office portion. The Town would need to
undertake the renovation of Rodman and any costs associated with temporary District Offices. One of
the advantages of this option is that it benefits all the schools with the initial construction efforts by
2024. The new middle school will open and include the 5" grade, making space available in the three
elementary schools for expanded Pre-K. The elementary schools will then be replaced sequentially in the
second half of this 30-year master plan.
Grade Configuration: PK-4th, 5th-7th, 8th-12th
Elementary School Count: 3 w/ Pre-K distributed at all :
1— Temp. relocate District Offices and Renovate Rodman as 8th Grade; $25.5 M no MSBA
2". Build new middle school, w/ District Offices: $81.6 M ~potential MSBA partnership
Later —replace JFK, Hansen ES, Luce ES and finally renovate the High School
CIP @ JFK, Hansen, Luce, and CHS: $11.4 M
TOTAL MASTER PLAN COST: $315.2 M (potential $112.5 MSBA participation)
° Proje $315.2M
‘e) p t ion 5 B ° 1 mg Haris JFK Luce ¢ Rocrnan HS, act
- PK-4! pial Be opean 9c aah gthsoth ; cip +$114M
Secondary Focus ~ Modified Grade " 2 6 ‘ Reimbursable* ($212.5 Mi}
Configuration ec
Grade Grade Revanfiguratlon: $213.9 M.
ities * Rodraan8® Grade Center opens
+ New Galvin 5-7 + District Offices open
schools * Elementary schaols become PK-@ 2027 2032
Rodaran
offices BS a
Rene vaca BS a
Rodman a
oe £
. PK-4.
‘MSBA Eligible *MSBA Eligible “MSBA Eligible
2032 2037 2042 2047
|
: i
me r
4
| A |
AE
&
PK-4 9-12 “Reimbursement is estimated ot 40% of project cost and
*MSBA Eligible SMSBA Eligible would be subject to MSBA process and approvat
I-A-2-18
Dore & Whittier Architects, Inc.Source page 24
CANTON PUBLIC SCHOOLS EXECUTIVE SUMMARY COMPREHENSIVE FACILITIES ASSESSMENT ee aE ban 5B - RODMAN RENO EXT'G BUILDING "A" GYMNASIUM =. eee ai MAIN LEVEL fo fea NURSE ‘SCIENCE CR 7 in ona}. aim || a ee ror in m : ‘ mute ci "|" EXTENDED eas -L_MeARNING = a= ill = ana . He 7 epee oe]| |* atu anave || | apmm Rodman as 8" Grade Academy GUIDANCE ASSIST Summary of Findings & Next Steps 10-year enratlment trajectory may allow reduction in number of active school facilities, but 20 yr trajectory may require additional facilities. Rodman Pre-K and Galvin MS need significant long-term Improvements or replacement to address physical and educational needs. District should consider both Early Childhood groupings (PK & K) distributed at all thee elementary schools. 10-year enrollment trajectory may allow reduction in number of active school facilities, but 20 yr trajectory may require additional facilities. Twin and Triple School alternatives are theoretically feasible on the Gates site. Phase | identified $120M +/- worth of deferred maintenance, repairs, and physical upgrades ONLY. These costs would be almost entirely at District expense. Phase It identified $250M +/- investment needed to address physical AND educational needs. MSBA participation will reduce District contribution. The dialogue around the execution of the preferred master plan is ongoing. Over the next year, Canton Public Schools plans to actively engage the community for additiona! feedback and hold information sessions to ensure wide-reaching support for the preferred option. Meanwhile, the District will submit a Statement of Interest to the MSBA for a middle school project, consider temporary modular classrooms for the pre-kindergarten program, and an alternate location for district offices. Design efforts for an 8 grade academy at the Rodman building should commence in the spring of 2019 to support the master plan schedule. Dore & Whittier Architects, Inc. es |
Source page 25
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT SUMMARY OF EXISTING CONDITIONS MARILYN G RODMAN EDUCATIONAL & ADMINISTRATIVE CENTER The Rodman Education Center building was for the most part well-built, and has been well-maintained and up- graded over its 67-year history. The plan is a simple and efficient double-loaded “bar” building with a gymnasi- um wing at the “head”. All educational spaces receive ample natural light (although first level spaces are darker) and most occupied spaces have views to the outside. The first level has low ceiling height in some spaces. Condi- tion of both the exterior and interior are generally “fair” to “good” overall, with some maintenance and wear-and -tear items of note: for example, there is a bowing exterior wall in the rear that is being closely monitored by the facilities staff. The building veneer is “klinker’” brick, which has gotten some repointing and requires a bit more attention than smooth brick. Major mechanical systems were replaced in 2011, although some spaces lack ventilation that should have it. Central AC should be installed for those spaces that require it, especially if this building is to continue as the ad- ministrative center for the District. Most component of the electrical system are orlginal and have essentially reached the end of their expected service life. The generator and Its switchgear should be replaced. The interior lighting is low-quality and despite ballast and lamp upgrades, lacks efficiency by today’s standards, Overail, the building has a relatively high level of accessibility to handicapped persons due to building entry up- grades, toilet room accessibility upgrades, and presence of a recent, compliant elevator serving all floor levels of the building. Massachusetts Architectural Access Board Rules and Americans with Disabilities Act (2010) Stand- ards are applicable to the building, Within the scope of this study it was assumed envelope and insulation upgrades have not been completed on the building, and the insulation level of walls is assumed to be quite low. Historically-faithful window upgrades were made sometime in the recent past, and appear to have Low-E glazing with enhanced thermal performance and decreased solar heat gain. Re-roofing has presumably added adequate insulation to the roof. The building does not have a sprinkler system installed, which should be done in the near future. In summary, from a buliding systems and physical plant perspective, this is an aging building that still has an important role to play in this community, if It can be adapted to Its next use, and if M-E-P-FP systems and bulld- ing envelope upgrades continue to be done as they have been. Due to its central and somewhat impacted lo- cation on the High School site, and its historic character, this building will be more challenging to add onta. Building managers need to continue to attend to routine maintenance and upkeep, in order to have a servicea- ble building for the next 40+ years. pia | Dore & Whittier Architects Inc.
Source page 26
COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS SUMMARY OF EXISTING CONDITIONS LT PETER M HANSEN ELEMENTARY SCHOOL The Hansen Elementary School building appears to have been well-bullt, and has been well-maintained over its 48-year history. The plan is simple and efficient with double-loaded corridor segments, and all educational spac- es receive natural light and most occupied spaces have views to the outside; the Cafetorium vertical “slit” win- dows which are not the most welcoming shape and cause this space to be underlit. Condition of both the exteri- or and interior are generally “fair” to “good” overall, with some maintenance and wear-and-tear items of note. Aging, poor-perfarming, inefficient mechanical systems are of concern in the older portion, especially in the Gym and Admin Office suite. Unfortunately, the 2016 addition project did not replace any of the classroom unit venti- lators, and just put in new ones of the same type in new spaces. The ald unit vents are toud, inefficient, and diffi- cult to repair and should be replaced with a central air distribution system with AC to spaces that require it. Most component of the electrical system are original and have essentially reached the end of their expected service life. The generator should be replaced. The interior lighting is low-quality and despite ballast and lamp upgrades, lacks efficiency by teday’s standards. Overall, the building has a relatively high level of accessibility to handicapped persons due te compliant new con- struction, toilet room accessibility upgrades, and presence of a compliant elevator serving all floor levels of the building. Massachusetts Architectural Access Board Rules and Americans with Disabilities Act (2010) Standards are applicable to the building. Within the scope of this study it was assumed envelope and insulation upgrades have not been completed on the older portion, and the insulation level of both walls and roof (except for the addition) is assumed to be low. Win- dow upgrades were made in 2014, so it is likely the glazing is Low-E with enhanced thermal performance and decreased solar heat gain. Re-roofing has presumably added adequate insulation to the roof. The building recently had a full sprinkter system installed as part of the 2016 work. in summary, from a building systems and physical plant perspective, this is an efficient building that could be added onto at the rear (north) end of the classraom wing. The main office area needs desperately to be in- creased In size, and meeting spaces are needed. Building managers need to continue to address M-E-P issues, envelope improvements, and attend to routine maintenance and upkeep, but this building is well-poised to have a serviceable life for the next 40+ years. Dore & Whittier Architects Inc. fias |
Source page 27
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT
SUMMARY OF EXISTING CONDITIONS
JOHN F KENNEDY ELEMENTARY SCHOOL
The JFK Elementary School building appears to have been well-built, and has been well-maintained over its 52—
year history. The plan is somewhat inefficient with three single-loaded corridor segments, but all educational
spaces receive natural light and most have views to the outside. Condition of both the exterior and interior are
generally “fair” to “good” overall, with some maintenance and wear-and-tear items of note.
Typical of this vintage of building, poor-performing, inefficient mechanical systerns are of concern, especially in
the Cafetorium and Gym. Unit vents are loud, inefficient, and difficult to repair and should be replaced with a
central air distribution system. Most component of the electrical system are original and have essentially
reached the end of their expected service life. The interior lighting is low-quality and despite ballast and lamp
upgrades, lacks efficiency by today’s standards. {Update 5/25/2017—we are told the electrical transformer
failed at this school over the past year, and was presumably replaced with a similar new unit.]
Overall, the building has a relatively high level of accessibility to handicapped persons due to tollet room accessi-
bility upgrades and presence of a compliant elevator serving all floor levels of the building. Massachusetts Archi-
tectural Access Board Rules and Americans with Disabilities Act (2010) Standards are applicable to the building.
Within the scope of this study it was assumed envelope and insulation upgrades have not been completed, and
the insulation level of both walls and roof {except for the additions) is assumed to be quite low. Window up-
grades were made at some point in the last 20 years or so, but it is not likely the glazing is Low-E with enhanced
thermal performance and decreased solar heat gain. Re-roofing has presumably added adequate insulation to
the roof.
The building recently had a full sprinkler system installed.
in summary, from a building systems and physical plant perspective, there are some plan inefficiencies and a
building that at this point may be challenging to add onto. An addition could be built into the generous front
Jawn area, but that would cause need to re-think site circulation. Building managers need to address M-E-P-FP
issues, envelope improvements, and attend to routine maintenance and upkeep, in order to have a serviceable
building for the next 40+ years.
on _ Dore & Whittier Architects Inc.Source page 28
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT SUMMARY OF EXISTING CONDITIONS WILLIAM H GALVIN MIDDLE SCHOOL The Galvin Middle School building appears to have been well-built; however certain floor plan issues—such as interior windowless classrooms and other educational and key support spaces—and poor-performing, inefficient mechanical systems are of concern. Condition of both the exterior and interior are generally “fair” to “good” overall, with some maintenance and wear-and-tear items of note. The school building appears to have been well -maintained over its 45-year history. Typical of this vintage of building, poor-performing, inefficient mechanical systems are of concern. Many interior spaces are cooled with individual window AC units. Unit vents in classrooms are loud, inefficient, and difficult to repair and should be replaced with a central air distribution system, with AC for those spaces that require it. The electrical system is original and has essentially reached the end of its expected service life. The interior lighting is low-quality and despite ballast and lamp upgrades, lacks efficiency by taday’s standards. Overall, the building has a relatively high level of accessibility to handicapped persons due to toilet room accessi- bility upgrades and a centratly-placed elevator serving all floor levels of the building. That said, the cab of the slevator (approx. 4-10” wide x 7’-0” deep) does not meet dimensional requirements; a variance may be sought. Massachusetts Architectural Access Board Rules and Americans with Disabilities Act (2010) Standards are applica- ble to the building. Within the scope of this study it was assumed envelope and insulation upgrades have not been completed, and the insulation level of both walls and roof is assumed to be quite low. Window upgrades were made in 2014, which presumably increased overall thermal performance and decreased solar heat gain. Re-roofing has presum- ably added adequate insulation to the roof. The building lacks a full sprinkler system, which is a significant concern, and would need to be done under almost all but the most minor renovation scenarios. in summary, from a building systems and physical plant perspective, there are plon layout issues that cannot be overcome except by radical renovation and reconfiguration, and building managers need to address M-E-P-FP issues, envelope improvements, and attend to routine maintenance and upkeep, in order to have a serviceable building for the next 40+ years. iias | Dore & Whittier Architects Inc.
Source page 29
COMPREHENSIVE FACILITIES ASSESSMENT CANTON PUBLIC SCHOOLS SUMMARY OF EXISTING CONDITIONS CANTON HIGH SCHOOL The Canton High School building and its additions appear to have been well-built, and with the recent 2007 reno- vation, no major issues of concern were noted, elther of Immediate or a less-pressing nature. Condition of both the exterior and interior are generally “good” to “very goad” overall, with very few minor items in the “fair” cate- gory. The school building appears to have been well-maintalned over its 57~year history. A few normal wear and tear items that were not addressed in the recent project are noted. Overall, the building has a very high level of accessibility to handicapped persons due to the aforementioned ramps and strategically~placed elevators serving all floor levels of the building. The cab of the older elevator in the main building does not meet dimensional requirements, but because it is a through-cab, front/back door de- sign, a variance may have been allowed in ‘07. Massachusetts Architectural Access Board Rules and Americans with Disabilities Act (2010) Standards are applicable to the building. The 2007 project was partially funded by the MSBA, and was a comprehensive renovation with all-new M-E-P-FP building systems, as well as new technology and security infrastructure. Within the scope of this study it was assumed envelope and insulation upgrades of ‘59 portions were done as part of the 2007 project; however one place where the uninsulated CMU backup wall could be directly observed was the C-Wing. This is a three-story west-facing wall of over 60% glazing, uninsulated wall, and no shading de- vices. Thermal and shading improvements could be made along with window upgrades to improve the thermal performance of that wing, especially limiting late-day heat gain In the shoulder seasons of Spring and Fall. Re- roofing has presumably added code-compliant insulation to the roof. : The building features full sprinkler protection throughout. in summary, from a building systems and physical plant perspective, the building managers need only address the minor issues that have cropped up since 2007, possibly address further envelope improvements, and attend to routine maintenance and upkeep, in order to have a serviceable building for the next 40 years at least. Dore & Whittier Architects Ine. par |
Source page 30
CANTON PUBLIC SCHOOLS COMPREHENSIVE FACILITIES ASSESSMENT SUMMARY OF EXISTING CONDITIONS THIS PAGE LEFT INTENTIONALLY BLANK. I-A-8 Dore & Whittier Architects Inc.
Source page 31
P *Estimated costs to be confirmed during ae Feasibility Studies in Jim CANTON PUBLIC SCHOOLS Facilities Master Plan Seek approval for Feasibility Study for: e @ *® Modulars & Preschool move to elementary building(s) 2017 ® 8th Grade Academy in Rodman @ * Temporary relocation of Central Office Vote by School Committee and Board of Selectmen to: J Feb . e @ * Submit SOI to MSBA for renovation/new construction of Galvin Middle School; anticipated MSBA response: Jan. 2019 Q 2 Town meeting vote on funding for: @ ® design & construction of modulars/Preschool move * design of 8th Grade Academy at Rodman e design & construction of Central Office temp. relocation May 2018 @0206880 @ ©2208 Construction begins: e >) ¢ Modulars/PreK move to elementary building(s) * Renovation/construction for Central Office temp. relocation Town meeting vote on funding for: * Galvin MS Feasibility Study for renovation/new construction * (assumes MSBA acceptance into program) May 2019 Jig
Source page 32
| Option 5B.1
Timeline, Costs, and Key Votes 2017-2024
Town meeting vote on funding for: mpos a
6 * Construction of 8th Grade Academy at Rodman “Mons:
Construction begins:
e 8th Grade Academy at Rodman
Town meeting vote on funding for: : + $106 :
* Galvin Middle School renovation/new construction Millions
(assumes accepted into MSBA program)
Construction begins:
e Galvin MS (assumes accepted into MSBA program)
Openings, moves, new configurations:
e A] * 8th Grade Academy opens at Rodman
2022 © Gr. 5 moves into Galvin Middle School
e Elementary building(s) now configured PreK-4
Fall
2020
€06 @ @e08
ce)
Frown share = $60 million’
MSBA = $40 million*
“Estimated
May
2021
July
2022
see0edeo@se2928 @©
Openings:
A) ¢ Galvin Middle School in new/renovated building
* Central Office in new/renovated Galvin MS
2017-2024
~ Total cost
$200,000 $10 $15 $305. $100 5
million © = million*®. vmillion®: | emillion* $142 2 million*
Town share = $102.2 million*
MSBA share = $40 million*
CPS, 10/4/17
For more information, visit www.cantonma.org and click on "Building on Excellence."Source page 33
~1~.~ ~,'lls RP~,`dn a~
Project Cost and Borrowing Schedule
Total MSBA project budget: $84,862,768
Total approved MSBA maximum reimbursement: $43,438,247
Approved MSBA reimbursement rate: 55.89%
True reimbursement rate eligible costs: 51.19%
Amount of project self-funded through December 2017:
$2,778,777
Includes all costs associated with the Feasibility Study, Schematic Design
, and Design Development phases
Projected total cost to member towns:
$38,645,744
Anticipated maximum amount to be fully bonded for 30 years:
$40,000,000
Additional $3 Million in BAN in 2019 until full MSBA reimbursemen
t
Anticipated borrowing schedule:
~ ~ r.~` ~ ~ g nom--- P~~"`-~~``'`'~-~ '_1''-'`G
$10,000,000 in BAN,JanuarY 2018 to JulY 2018
$21,500,000 30-Year Bond (includes re-financing prior BANs},July
2018
$18,50Q,000 34-Year Bond,January 2019 — Amount to be adjusted
based on actual costs
$3,000,OQO BAN for 1 year until full MSBA reimBursement received
first payment from member towns anticipated in fiscal year 2020
See accompanying average annual payment worksheetsSource page 34
Average Annual Payment by Member Town
Using FY 2014 to FY2017 Enrollment Averages
5% Interest Rate Assumed
Full $40M Borrowed
$3M additional BAN until full MSBA Reimbursement
Row 2 Assumes Level Debt Model - 30 Payments
Row 3 Assumes District pays first $350,000 using Capital Budget Funds Curren#ly included in Budget
Row 4 Assumes District pays first $500,000 using Capital Budget Funds currently included in Budget
Row Totals Avon Braintree Canton Dedham Holbrook Milton Norwood ~ Randolph Westwood
Total Project
$~~393,001 $4,348,665 l $13,9Q6,881 $5,628,975 $6,953,460 $12,405,844 $4,370,735 $4,900,545
Cost at5% $24,215,672 $ 66Z,223
i
Average
annual $ 2579,766 $ 144,956 $
payment at 463,563 $ 187,632 $ 231,782 $ 413,528 $ 145,691 $ 163,351 $ 807,189 $ 22,074
596
~
~
5% with fi rst
~ $350K '$
funded by
2~229~~66 $ 125,289 $ 400,671 $ ifi2,17b($ 200,336 $ 357,424 $ 125,925 $ 141,189 $ 697,677 $ 19,079
district
~
a
~
5%with first
funded by $ Z•079,765 $ 116,861 ~ $ 373,717 $ 151,266 ~ $ 186,859 $ 333,380 $ 117,454 $ 131,591 $ 650,743 $ 17,795
district
Ability of the district to reduce the project cost impact on member towns
1. Bfue Hills has the ability to reduce the initial bonding assessments by up to $500,000 through the use of budgeted capital
dollars.
2. Blue Hills could continue to annually reduce the bonding assessment through the use of the s#abilization fund by budgeting
current
capital budget funds and some E & D funds toward the bond repayments each year.Source page 35
Average Annual Payment by Member Tawn
Using FY 2014 to FY20Z7 Enrollment Averages
3~6 Interest Rate Assumed
Full $40M Borrowed
$3M additional BAN until full MSBA Reimbursemen
t
Row 2 Assumes Level Debt Model - 30 Payments
Row 3 Assumes District pays first $35Q,000 using
Capital Budget funds currently included in
Row 4 Assumes District pays first $500,000 using Capit Budget
al Budget Funds currently included in Budg
et
Row ~ Avon
Totals Breintree Canton Dedham Holbrook Milton E Norwood Randolph
Project total Westwood
Cost at 3% $61,146,250 $3,435,771 $10,487,474 $4,447,310
$5,493,753 $ 9,801,543 ~ $3,453,2Q7 ~ $3,87
1,796 i $19,132,190 $ 523,206
Average E
! annual ~ $
f payment at z~038209 $ 114,526 $ 366,249 $ 148,244 $ 183,125 $ 326,718 $ 115,107 ~ $ 129,x60 $
3% I 637,740 $ 17,440
~
3%with first!
$35oK ~ $ t
funded by ~ 1,688,209 $ 94,859 $ 303,357 $ 122,787 $ 151,679 $ 270,614 ~ $ 95,341 ; $ 106,898 $
district 1 ~ 528,227 $ 14,447
~
3%with first
~
fnded by $ 1,538,209 $ 86,431 $ 276,403 $ 111,878 $ 138,202 $ 246,570 f $ 86,870 ~ $ 97,400 $ 481,294 $ 13,161
district ~
' ~
Ability of the district to reduce the project cost impa
ct on member towns
1. Blue Nitls has the ability to reduce the initial bondi
ng assessments by up to $SOO,000 through the
use of budgeted capital dollars.
Blue Hills could continue to annually reduce the bondi
ng assessment through the use of the stabifiiatio
capital budget funds and some E & D funds towar n fund by budgeting current
d the bond repayments each year.Source page 36
Member Town Historical 4Year Average Enrollment
DESE Foundation Budget Enrollment
Based on DESE Foundation Budget Enrollment Numb
ers
Fiscal Years 2014to 2027 2013to 2016 2012 to 2015 2011 to 2014 201Q to 2013 2010to 2009
Avon 49.25 46.75 42.50 39.50 36.50 36.75
Braintree 157.50 151.75 141.50 131.25 ].23.25 116.00
Canton 63;
75 _ 63.75 _ 64_75 68_75 74.SQ 79.75
Dedham 78.75 73.54 66.00 57.75 47.75 43.50
Holbrook 140.50 141.50 137.50 133.75 136.25 140.25
Milton 49.50 50.50 49.75 48.75 46.00 45.OQ
Norwood 55.SQ 5$.a0 62.00 65.50 64.00 61.25
Randolph 274.25 271.00 278.25 291.75 303.25 310.75
Westwood 7.50 7.00 6.00 6.00 7.25 8.75
876.50 863.75 848.25 843.00 838.75 842.00Source page 37
Member Town's Historical 4Year ~ of
District Enrollment
DESE Foundation Budget Enrollment
Based on DESE Foundation Budget Enrollme
nt Numbers
Fiscal Years 2014 to 2017 2013 to 2016 2022 to 2015 2011to 2014 2020 to 2013
201 to 2009
Avo►~ 5.62% 5.41% 5.01% 4.69% 4.35% 4.36%
Braintree 17.97% 17.57' 16.68% 15.57% 14.69% 13.78%
Canton 7.27' 7.38'0 7.63% 8.16% 8.88% 9.47%
Dedham 8.98% 8.51% 7.78% 5.85% 5.69% 5.17%
Ho) brook 16.03% 16.38% 15.21% 15.87% 16.24% 16.b6%
Milton 5.65% 5.85% 5.87% 5.78' 5.48% 5.34%
Norwood 6.33% &.71% 7.31% 7.77% 7.63% 7.27
Randolph 31.29% 31.37' 32.80'0 34.61% 36.15% 36.9Z%
Westwood 0.86% 0.81% 0.71% 0.71% 0.86% 1.04%Source page 38
Blue Hills Regional Technical School
James P. Quaglia Steven M. Moore Jill M. Rossetti
Superintendent-Director Assistant Superintendent jor Business &Personnel Principal
RECEIVED
August 24, 2017
AUG 30 2017
TQWN OF CANTON
FINANCE DIRECTOR
Dear Finance Committee Chair,
The purpose ofthis letter is twofold:
Firstly, we have some wonderful news to share. The Board of the Massachusetts School Building Authority
(hereafter MSBA)voted to approve the proposed building renovation project for Blue Hills at its meeting held on
August 23, 2017. A copy of the award letter and the final grant award of $84.6M is attached. The project is to be
funded with a 55.89% reimbursement rate of eligible project costs. If approved by member communities, Blue
Hills Regional Technical High School will be well equipped to continue offering exceptional career and
vocational technical programs for decades to come.
Secondly, consistent with information contained in a letter sent on July 21, 2017, we are now prepared to hold our
second informational meeting with community leaders at Blue Hills at 9AM on September 14, 2017 in the
Chateau de Bleu student restaurant. At the meeting, we will review the project scope, timeline, funding options,
and receive advice and counsel from community attending members. After this meeting, our School Committee
will vote on September 19, 2017 to bond the local share of project costs over amulti-year period.
Last year the MSBA invited only 17 schools out of an application pool of 89 submittals into its funding program.
We submitted application for this project the past six years, and are thrilled that the infrastructure related repairs
will help to reduce our operational costs and maintain the integrity of our structure for forty years.
Two of our sister schools —Minuteman Technical in Lexington and Cape Cod Technical in Harwich —have
embarked on plans to replace those facilities at a cost of nearly $150 million each, with local share of project costs
exceeding $100 million respectively. Blue Hills, by comparison has pursued a renovation path that reflects a far
lesser comparative cost.
Please let me know if you can attend this impo~~tant meeting on September 14, 2017 at 9AM. Please RSVP by
either calling me at 781-828-5800 or emailing me at ~ua_I~fa(~r),bluehills.org.
Thank you in advance for you continued support and valued guidance.
Very truly yours,
`~ James Quaglia ~~ //
SuperintendentlDirector V
-~
;; 800 Randolph Street Canton, MA 02021 781-828-5800 ~P~ 781-828-0794 ~/~ www.bluehills.org
Sl~llsUS~
~ ~ ~ Serving the Towns oJ: Avan . Braintree .Canton .Dedham •Holbrook •Milton .Norwood .Randolph . Weshvood Champions a1 WorkSource page 39
Massachusetts School Builduig Aut~iority
Dcborah B. Goldberg James A. MacDonald John K McCarrhy
Chairman, State Treasurer ChiefExecutive O„~J4'eer Facecutive Director /Deputy CEO
August 23,2017
Mr. James P. Quaglia, Superintendent-Director
Blue Hi11s Regional Technical School District
800 Randolph Street
Canton, MA 02021
Re: Blae Eiills Regional Technical School District, Blue Hills Regional Technical High
School
Dear Superintendent Quaglia:
I am pleased to report tk~at the Board ofthe Massachusetts School Building Authority (the
"MSBA")has voted to approve the Blue Hills Regional Technical High School Project in
the Blue Hills Regional Technical School District(the "District") for a limited renovation
and repair project at the Blue Hills Regional Technical High School.
The Board approved an Estimated Maximum Total Facilities Grant of$43,438,247,
which does not include any funds for potentially eligible owner's or constriction
contingency expenditures. In the event that the MSBA determines that any owner's
and/or construction contingency expenditures are eligible for reimbursement, the
Maximum Total Facilities Grant for the Hlue Hills Regional Technical High School
Project may increase to as much as $44,394,07d. The final grant amount will be
determined by the MSBA based on a review and audit of a!] project costs incurred by the
District, in accordance with the MSBA's regulations, policies, and guidelines and the
Project Funding Agreement. The final grant amount may bean amount less than
$43,438,247.
Pursuant to the MSBA's regulations, the District has 120 days after the date of the
MSBA's Board vote to acquire and certify local approval for an appropriation and all
other necessary local votes or approvals showing acceptance ofthe cast, site, type, scope,
and timeline fox the Slue Hiils Regional Technical High School Project. After receipt of
the certified votes demonstrating local approval,the MSBA and the District will execute
a Project Funding Agreement which will set forth the terns and conditions pursuant to
which the District will receive its grant from the MSBA. Once the Project Funding
Agreement has been executed by both parties, the District wi116e eligible to submit
requests for reimbursement for the Blue Hills Regional Tectuucal High School Project
costs to the MSBA. The Project Scope and Budget Agreement signed by the District and
the MSBA will form the basis for the Project Funding Agreement.
40 Broad Street, Suite 500 Boston, MA,02109 •Tel: 617-720-4466 www,MassSchoolBuildings.orgSource page 40
Page 2
August 23, 2017
Blue Hills Project Scope end Budget Board Action Letter
We will be contacting you soon to discuss t[iese next steps in more detail,
but in the
meantime, I wanted to share with you the Board's approval foi the Blue Hills
Regional
Technical School District for a limited renovation and repair project at
the Blcie I-Tills
Regional Technical High School.
I look forward to continuing to work with you during the MSBA's grant
program
process. As always, feel free to contact me ar my staff. at(b 17) 720-44
66 should you
have a~iy questions.
Sincerely,
G~
ohn K. cCarthy
Executive Director
Cc: Legislative Delegation
Marybeth Nearer, Chair, Blue i-Iills Regional Technical School Committee
Steven Moore, Assistant Superintendent for Business and Personnel, Blue
Hills
Regional '1'echnicai School District
Gene Mastro, Facilities Director,. Blue Hills &egional Technical School Distric
t
Steve Brown, Owner's Project Manager, DQre &Whittier Management
Partners
Mike Burton, Uwner's Project Ivlanager, Dore &Whittier Management
Partners
Carl R. rranceschi, Designer, Drummey Rosane Anderson, Inc.
File: 10.2 betters (Region 5)