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April 05, 2018, Finance Committee Meeting. Minutes
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Canton Finance Committee Minutes Voted on: 5/14/18
Meeting Minutes Vote: 4-0-1
Thursday, April 5, 2018
Members Present:
Rob Barker, Nichols Gallagher, Cynthia Holcombe, Tim McKenna and Cindy Thomas.
Members Absent: Barbara Saint Andre.
Guests Present:
Jim Murgia, Finance Director
Ellen Jones, Finance Committee Secretary
Opening: A meeting of the Canton Finance Committee was called to order by Chairman Barker at 7:02 pm. on
Thursday, April 5, 2018 in the Salah Meeting Room of Town Hall.
A. Approval of Agenda
Chairman Barker reviewed the items on the agenda which included reviewing the discussions for all of the articles,
as well as a few informational items such as clustering of articles and the consent agenda put together by a group
of pre-ATM individuals.
B. Announcements
Chairman Barker announced that there are four vacancies on the Finance Committee and that interested residents
should contact the Town Moderator.
C. New Business
Because Ms. Saint Andre was unable to attend the April S`h Finance Committee meeting, Ms. Gallagher attended
the meeting in order for the Committee to have a quorum of five members. Even though Ms. Gallagher had been
elected to the School Committee at the Town Election on April 3`d, Ms. Gallagher had not yet resigned from the
Finance Committee (2 years remained on her term) and had not yet been officially been sworn in for the School
Committee. She was able to attend the meeting as an active member of the Finance Committee.
Clustering of Town Meeting Articles- Chairman Barker explained that if an Article is picked during the ATM lottery
process, all similarly related articles will be handled in sequence. The following articles will be clustered:
Marijuana By-Law Articles —Articles 39, 40, 41 and 63.
Hotel Overlay District Articles — 42, 43, 44, 45 and 46.
Parking Garages —Articles 47 and 48.
Street Acceptances —Article 26 will stand alone. Articles 27-30 will be clustered. Articles 31-34 will be clustered.
Articles 35 and 36 will be addressed together.
The reason for clustering the street acceptance articles together is because some of them fall within the same
development.
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Consent Agenda —Chairman Barker reported that there were no changes made at the pre-ATM meeting to the
Consent Agenda as originally recommended by the Finance Committee. The consent agenda will include 5, 6, 8, 9,
10, 11, 13, 16, 22, 23 and 24.
Article 19 Motion 10 —Community Preservation Committee(CCPC) - At the advice of Town Counsel the Finance
Committee voted Motion 10 under Article 19 which is essentially boilerplate language that contains routine
a uthorization from the voters for the CCPC to comply with the conveyance requirements of the CPA, which are not
determined until a project is about to be contracted for in the grant award document. Chairman Barker further
explained that each CCPC motion should have been preceded by the language that is being included in Motion 10.
This year to make things simple, instead of changing Motions 2-9 with this added language, Motion 10 will be
addressed separately. The Finance Committee cannot offer motions on behalf of the CCPC. Chairman Barker
stated that he discussed Motion 10 with CCPC Chair Lisa Lopez and that the CCPC is meeting on Monday, April 9`n
and will vote on Motion 10 at their meeting. Procedurally this Motion 10 will apply to Motions 2-9. Unfortunately
the timing of the CCPC's vote on Monday evening would be after the Finance Committee has committed to
sending the ATM document to the printer. The Finance Committee will confirm at their meeting prior to ATM on
Monday, May 14`h, that CCPC has moved and approved Motion 10.
Article 20 —Revised Motion —Authorize BOS to Amend the First Amended and Restated Development
Agreement with Canton Holdings, LLC -
After the pre-ATM meeting that was held on April 3~d,the motion for Article 20 was revised with the help of Town
Counsel. Chairman Barker read the revised motion for Article 20 as follows:
MOVED: That the Board of Selectmen be authorized to amend Section 11.6 of the First Amended
and Restated Development Agreement dated April 28, 2015 between the Board of Selectmen and
Canton Holdings, LLC by deleting the second grammatical sentence of Section 11.6 thereof and
replacing it with the following sentence:
"The parties acknowledge and agree that no modifications or amendments to this Agreement
shall be made unless and until a duly noticed and advertised public hearing has been held by
the Board regarding such proposed modification or amendment, which proposed modification
or amendment shall require a super majority (4/5's) vote by the Board at a meeting at which
all five (5) members are present for its passage."
Chairman Barker stated that there was concern over what constituted a super majority if there were only three
members of the BOS present at a meeting. This motion essentially requires that all five BOS members be present
i n order to make changes to the Development Agreement. A motion made by Ms. Thomas to approve the revised
motion for Article 20 as written in the Town Meeting document was seconded by Ms. Holcombe. Vote: 5-0-0.
D. Other Business/Open Issues
Review of Finance Committee Report —Fiscal Year 2019 Proposed Budget and Overview
Chairman Barker thanked Mr. Murgia for his work on the Finance Committee Report.
He further explained the process for the review of discussions. Discussions are assigned to various Committee
members who then forward these to the Chair, the Vice Chair and the Finance Committee Secretary for review as
well as Mr. Murgia. The discussions are then usually forwarded to the rest of the Committee members.
U nfortunately, due to time constraints not all members were able to review all of the discussions.
The Finance Committee reviewed the Report regarding the fiscal year 2019 proposed budget and overview. The
Committee also reviewed all of the discussions for the articles.
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The Finance Committee requested that the following items required further follow up:
• Change the color or shading of the "bond rating agency target" baron Figure 2(Reserve Accounts &Bond
Rating Agency Expectation) in the report.
• In the "Roads" section of "On the Horizon" the amount of $28 million to bring Canton's roads up to good
condition needs to be confirmed and addressed in the discussion for Article 18(Additional Local
Appropriation to Supplement Chapter 90 Roads Program).
• For the discussion under Article 19 Motion 3($325,500 additional funding for the purchase of the 6.85
acres of open space land at the Paul Revere Heritage site) the Finance Committee is seeking confirmation
of which committee (BOS, CCPC, Paul Revere sub-committee) approved the irrigation and underground
conduit work to be completed at the site.
• With regard to Article 19 Motion 5 ($300,000 for Bolivar Pool resurfacing and deck replacement) Ms.
Thomas requested an update from the Recreation Director with regard to the facility study that was being
conducted regarding the pool.
• The Finance Committee asked that the term "housekeeping" be removed from the discussions for Articles
42-50.
E. Approval of Minutes
The minutes for March 22, 2018, March 26, 2018 and April 2, 2018 were still being prepared and would be
approved at a future meeting.
F. Next Meeting Date: The next meeting date is Monday, May 14, 2018 at 6:00 p.m. in the cafeteria of the
Canton High School. This meeting is prior to the Annual Town Meeting to address last minute town meeting
items.
Adjournment: A motion made by Mr. McKenna to adjourn the meeting at 8:43 p.m. was seconded by
Ms. Gallagher. Vote: 5-0-0.
Minutes reviewed by: Tim McKenna
Respectfully submitted,,
~
~
Rob Barker -~
Chairman, Canton Finance Committee
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Canton Finance Committee Meeting
Thursday, April 5, 2018
Meeting Documents
Please note: These meeting documents may also be found on the Town's website under the Posted Minutes
section (Laser Fiche).
Some of the budget or Annual Town Meeting documents referred to in meetings may be found on the Finance
Committee page of the Town's website.
Agenda (1 page).
Draft copy of the Recommendations of the Finance Committee to the Voters of Canton, Massachusetts.
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