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Info Syst Manager (PDF)

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TOWN OF CANTON
                                CONTRACT OF EMPLOYMENT
                             INFORMATION SYSTEMS MANAGER


                                              Agreement

This agreement is between the Town of Canton, acting through its Board of Selectmen and Louis M
Jutras (hereafter referred to as the Information Systems Manager or employee). The Information Systems
Manage shall provide day-to-day direction, guidance and supervision to this position — Network
Coordinator. (M.G.L or other legal citation granting authority for this contract).


                                           SECTION I.
1) TERMS AND CONDITIONS:

   a. This employment agreement shall extend from July 1, 2015 — June 30, 2018

   b. The position of Information Systems Manager is under the direct supervision of the Finance
      Director.

   c. This contract may be extended subject to a successful performance evaluation during any initial
      contract term and by written approval of the Board of Selectmen or as otherwise modified in
      section.

   d. In the event the employee desires to resign the position of Information Systems Manager before
      the expiration of the aforesaid term of employment, the employee will provide written notice at
      least thirty (30) days in advance to the Canton Board of Selectmen through its Town
      Administrator. In the event that the Town decides not to renew or extend this contract beyond
      June 30, 2018, the Town will provide at least thirty (30) days' advance notice in writing of the
      decision not to renew.

   e. The Finance Director will review and evaluate the job performance of the Information Systems
      Manager. The Finance Director will apprise the Information Systems Manage of the results of
      each review and evaluation in writing. This evaluation will be completed by June 30th of each
      contract year.

   f. The Town may discharge the Information Systems Manager at any time during the term of this
      agreement for good and just cause. In the event the employee is separated by the Town for any
      other reason, not related to just cause and before the expiration of the aforesaid term of
      employment, and during such time the employee is willing and able to perform the duties of the
      position, the Town agrees to pay a lump sum cash payment, equal to one week's salary for each
      year the employee has served Town.

TOWN OF CANTON
                                CONTRACT OF EMPLOYMENT
                              INFORMATION SYSTEMS MANAGER

   g. It is understood that SECTION I of this contract provides for a uniform and consistent statement
        of employee requirements and contract benefits and constitutes the full agreement between the
        Town and the Employee. SECTION II included as an attachment, becomes part of this
        agreement, provides for any other additional, unique and or position specific, term, condition and
        or benefit agreed to by the parties and shall supercede any conflicting provision contained in
        Section I. (Employee should list in Section II those specific items)

2) COMPENSATION

   The Town agrees to compensate the Information Systems Manager at a 40-hour work week for the
   period referenced below:

           For the period of 7/1/15 through 6/30/16 the salary of $98,073.16 (2% COLA)
           For the period of 7/1/16 through 6/30/17 the salary of $100,034.62 (2% COLA)
           For the period of 7/1/17 through 6/30/18 the salary of $102,035.31 (2% COLA)

  a. Annual salary payments are to be made in fifty-two (52) equal weekly payments.

  b. Overtime. It is understood that this position is a salaried position exempt under the Federal Fair
     Labors Standards Act (FSLA). Therefore, the Employee is not entitled to receive overtime
     compensation. The position may require the Employee to work beyond the 40-hour weekly
     schedule, including nights and weekends, as established by management.

  c. Parties acknowledge and agree that the Town will complete, subject to ATM funding during
     FY16, a comprehensive position description and compensation evaluation. Parties further agree
     to reopen this contract for the sole purpose of negotiating future compensation. Parties agree to
     utilize the compensation evaluation, to further discuss, negotiate and establish compensation
     for FYs 17 and 18.

3) INSURANCE AND OTHER BENEFITS

  a. HEALTH — DENTAL INSURANCE: A plan of medical and dental insurance consistent with
     M.G.L., Chapter 32 B shall be provided to the employee with 75% paid by the Town and 25%
     paid by the Employee.

  b. DISABILITY/LIFE INSURANCE: The Town agrees to provide reimbursement to the
     employee for disability and/or term life insurance policy payments not to exceed $1000 per year
     during the term of the contract.




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TOWN OF CANTON
                             CONTRACT OF EMPLOYMENT
                           INFORMATION SYSTEMS MANAGER


c. VACATION LEAVE: The Town agrees to provide the employee in the amount of 20 days per
   year as paid vacation. Time off for vacation is to be taken subject to the approval of the Finance
   Director. Vacation time may be carried over from one year to the next year, to a maximum of
   thirty (30) days. Upon the retirement, termination, resignation or death of the employee, they (or
   their estate) will be paid the amount of all unused vacation time. Vacation credit to employee
   accruals shall be prorated and made each month during the contract year. The employee may not
   carry — over more than 30 current year vacation days in any contract year,

d. SICK LEAVE: Sick leave shall accrue at the rate of 1.25 days per month, accumulating without
   limit, less paid sick leave taken. An employee who retires pursuant to M.G.L. chapter 32 will be
   entitled to receive salary compensation for Fifty Percent (50%) of unused accumulated sick time
   or seventy (70) days, whichever is lesser. In the case of death, payment shall be made to the
   deceased employee's estate, with, with payment calculated at the current daily rate of pay. In no
   event shall sick time buy back payment, under this section, exceed Six Thousand Dollars
   ($6,000.00),

    In addition, the employee is allowed, with the approval of the Appointing Authority, use of non-
    occupational sick leave, up to five days per contract year, for family related sick leave.
    Employee may be required, upon request by the Town, to provide a Physician's certificate at any
    time by the Town for absence(s) of any duration.

e. PERSONAL LEAVE: Granted 3 days per fiscal year. Personal leave days may not be carried
   over from one contract year to the next contract year.

f. RETIREMENT: Contributory retirement coverage with Norfolk County Retirement Board will be
   provided, as required by M.G.L. Chapter 152.

g. TUITION REIMBURSEMENT: The Town will reimburse the employee for job-related
   courses taken as part of a degree or certificate program or credit towards maintaining a
   professional license or professional competency. Books, registration fees, and all other costs will
   be paid for by the Town, subject to funding availability. Payment will be made after proof of
   successful course completion is provided. It is agreed that the amount reimbursed to the
   employee will in no event exceed the departmental available annual appropriation.

h. OTHER BENEFITS: The town will provide the Information Systems Manager with the
   following additional benefits as are conferred upon other Town Employees, including worker's
   compensation, and approved leave(s) with and without out pay as approved by the Board of
   Selectmen.

i. JURY DUTY - the Employer agrees to make up the difference between the weekly wage and the
   compensation received for jury duty pay.


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TOWN OF CANTON
                              CONTRACT OF EMPLOYMENT
                            INFORMATION SYSTEMS MANAGER



     BEREAVEMENT LEAVE — in the event of death in the immediate family of the employee, the
     employee shall be granted up to 4 consecutive days leave without loss of pay, to attend the
     funeral or memorial services. The term immediate family shall include the mother, father, wife,
     husband, brother, sister, child, grandchild, grandparent, mother-in-law, father-in-law, stepparent
     of either spouse, brother-in-law, or sister-in-law. In the event of death of the employee's uncle,
     aunt, nephew, niece, or non-relative living in the employee's household for a minimum of one
     year, the employee shall be granted one (1) day's leave on the day of the funeral.

 k. TRAVEL EXPENSE (S): The Town agrees to pay the employee $2000 annually for travel and
     phone expenses payable in 52 equal weekly payments. Parking, tolls, meals and conference
     expenses as they relate to the performance of the Information Systems Managers position duties
     shall be reimbursable, subject to review by the Finance Director. All requests for reimbursement
     shall be submitted in conformity with existing town practices and procedures relating to
     reimbursement for expenditures.

I. PROFESSIONAL DUES AND SEMINARS:
    The employee is required to maintain his professional competency. Educational courses,
    seminars, and/or meetings approved by the Finance Director are encouraged. The Town shall
    pay costs related to such attendance subject to funding availability. Prior approval from the
    Finance Director is required for such participation to determine funding availability and ensure
    proper departmental coverage in the absence of the Information Systems Manage. Annual
    membership dues for applicable professional organizations/affiliations shall also be paid by the
    Town with prior approval required.

m. PHYSICAL FITNESS PROGRAM: The Town will reimburse the employee for enrollment at
   an approved health club facility. The employee must show satisfactory evidence of enrollment
   and or participation and provide the Town with receipted bills. Reimbursement by the Town will
   not exceed Four Hundred Dollars ($400) in any contract year.

n. HOLIDAYS — The following days shall be recognized as paid holidays on the day on which they
   are observed:

        New Years Day                            Labor Day
        Martin Luther King Day                   Columbus Day
        Washington's Birthday                    Veteran's Day
        Patriot's Day                            Thanksgiving Day
        Memorial Day                             Christmas Day
        Independence Day                         Noon dismissal day preceding Christmas

If any of these days falls on a Saturday, the preceding Friday will be considered the holiday.
Holidays falling on a Sunday will be celebrated on Monday.

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TOWN OF CANTON
                                 CONTRACT OF EMPLOYMENT
                               INFORMATION SYSTEMS MANAGER



4. DUTIES:
   Under the direction of the Finance Director duties are as identified in the attached position
   description (Appendix B) which becomes part of this agreement. Management reserves the right to
   modify duties and responsibilities outlined in the position description as determined by the Employer
   during the term of this agreement with notice provided.

5. ENTIRE AGREEMENT
    Section I and II contains the entire agreement between the parties and shall constitute and express
    all obligations of the Employer during the term of this employment agreement and supercede any
    previous written agreement.

6. INDEMNIFICATION - The Employer shall defend, save harmless and indemnify the Employee
    against any tort, professional liability claim or demand or other legal action, whether groundless or
    otherwise, arising out of an alleged act or omission occurring in the performance of the Employee's
    duties as Information Systems Manager. Employer will comprise and settle any such claim or suit
    and pay the amount of any settlement or judgment rendered thereon. Willful torts and criminal acts
    are excluded.




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TOWN OF CANTON
                         CONTRACT OF EMPLOYMENT
                       INFORMATION SYSTEMS MANAGER


                         SECTION II (Attachment)
For the Board of Selectmen:                   For the Employee:



                                              Louis Jutras



 obert E. Burr, Jr.,                                         7S
Vice hairman                                  Date

      (-117sVP/z
Kevin Feeney,
Cl J rk


 ictor D. Del Vecchio,
Member


Mark J. Porter,
Member


    G2136 /1)
Date




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