Town Accountant (PDF) — 8d65be0253b1e7e112

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TOWN OF CANTON
CONTRACT OF EMPLOYMENT
TOWN ACCOUNTANT

Agreement

This agreement is between the Town of Canton, acting through its Board of Selectmen and Kathleen
Dooley Butters (hereafter referred to as the Town Accountant or employee). The Finance Director shall
provide day-to-day direction, guidance and supervision to the position of Town Accountant. This
contract is established under the authority of MGL 41§108N.

SECTION I.
1) TERMS AND CONDITIONS:

a. This employment agreement shall extend from July 1, 2015 — June 30, 2018.

b. The position of Town Accountant is under the direct supervision of the Finance Director.

c. This contract may be extended subject to a successful performance evaluation during any initial
contract term and by written approval of the Board of Selectmen.

d. In the event the employee desires to resign the position of Town Accountant before the
expiration of the aforesaid term of employment, the employee will provide written notice at least
thirty (30) days in advance to the Canton Board of Selectmen through the Finance Director. In
the event the Town decides not to renew this contract beyond June 30, 2018, the Town will
provide at least thirty (30) days advance notice in writing by of the decision of non-renewal.

e. The Finance Director will review and evaluate the job performance of the Town Accountant.
The Finance Director will apprise the Town Accountant of the results of each review and
evaluation in writing. This evaluation will be completed by June 30 th of each contract year.

f. The Town may discharge the Town Accountant at any time during the term of this agreement for
good and just cause. In the event the employee is separated by the Town for any other reason,
not related to just cause and before the expiration of the aforesaid term of employment, and
during such time the employee is willing and able to perform the duties of the position, the Town
agrees to pay a lump sum cash payment, equal to one week's salary for each year the employee
has served Town. This section is applicable to the extent that it does not conflict with MGL
41§55.

g. It is understood that SECTION I of this contract provides for a uniform and consistent statement
of employee requirements and contract benefits and constitutes the full agreement between the
Town and the Employee. SECTION II included as an attachment, becomes part of this
agreement, provides for any other additional, unique and or position specific, term, condition and
or benefit agreed to by the parties and shall supercede any conflicting provision contained in
Section I. (Employee should list in Section H those specific items)

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TOWN OF CANTON
CONTRACT OF EMPLOYMENT
TOWN ACCOUNTANT

2) COMPENSATION

The Town agrees to compensate the Town Accountant at a 40 hour work week for the period
referenced below:

For the period of 7/1/15 through 6/30/16 the annual salary of $ 92,972.43 (2% COLA)
For the period of 7/1/16 through 6/30/17 the annual salary of $ 94,831.88 (2% COLA)
For the period of 7/1/17 through 6/30/18 the annual salary of $ 96,728.52 (2% COLA)

a. Annual salary payments are to be made in fifty-two (52) equal weekly installment payments.

b. Overtime. It is understood that this position is a salaried position exempt under the Federal Fair
Labors Standards Act. The position may require the Employee to work beyond the 40-hour
weekly schedule, including nights and weekends, as established by management.

c. Parties acknowledge and agree that the Town will complete, during FY16, a comprehensive
position description and total compensation evaluation. Parties further agree to reopen this
contract for the sole purpose of negotiating future compensation. Parties agree to utilize the
compensation evaluation to further discuss and negotiate future compensation for FYs 17 and
18.

3) INSURANCE AND OTHER BENEFITS

a. HEALTH — DENTAL INSURANCE: A plan of medical and dental insurance consistent
with M.G.L., Chapter 32 B shall be provided to the employee with 75% paid by the Town
and 25% paid by the Employee.

b. DISABILITY/LIFE INSURANCE: The Town agrees to provide reimbursement to the
employee for disability and/or term life insurance policy payments not to exceed $1000 per
year during the term of the contract.

c. VACATION LEAVE: The Town agrees to provide the employee in the amount of 20 days
per year as paid vacation. Time off for vacation is to be taken subject to the approval of the
Finance Director. Vacation time may be carried over from one year to the next year, to a
maximum of thirty (30) days. Upon the retirement, termination, resignation or death of the
employee, they (or their estate) will be paid the amount of all unused vacation time. Vacation
credit to employee accruals shall be made on a monthly basis. The employee may not carry
over more than 30 current year vacation days in any contract year.

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TOWN OF CANTON
CONTRACT OF EMPLOYMENT
TOWN ACCOUNTANT

d. SICK LEAVE: Sick leave shall accrue at the rate of 1.25 days per month, accumulating
without limit, less paid sick leave taken. An employee who retires pursuant to M.G.L.
chapter 32 will be entitled to receive salary compensation for Fifty Percent (50%) of unused
accumulated sick time or seventy (70) days, whichever is lesser. In the case of death,
payment shall be made to the deceased employee's estate, with payment calculated at the
current daily rate of pay. In no event shall sick time buy back payment, under this section,
exceed Five Thousand Dollars ($5,000.00).

In addition, the employee is allowed, with the approval of the Appointing Authority, use of
non-occupational sick leave, up to five days per contract year, for family related sick leave.
Employee may be required, upon request by the Town, to provide a Physician's certificate at
any time requested by the Town for absence(s) of any duration.

e. PERSONAL LEAVE: Granted 3 days per fiscal year. Personal leave days may not be
carried over from one contract year to the next contract year.

f. RETIREMENT: Contributory retirement coverage with Norfolk County Retirement Board will
be provided, as required by M.G.L. Chapter 152.

g. TUITION REIMBURSEMENT: The Town will reimburse the employee for job-related
courses taken as part of a degree or certificate program or credit towards maintaining a
professional license or professional competency. Books, registration fees, and all other costs
will be paid for by the Town, subject to funding availability. Payment will be made after
proof of successful course completion is provided. It is agreed that the amount reimbursed to
the employee will in no event exceed the departmental available annual appropriation.

h. OTHER BENEFITS: The Town will provide the Town Accountant with the following
additional benefits as are conferred upon other Town Employees, including worker's
compensation, and approved leave(s) with and without out pay as approved by the Board of
Selectmen.

I. JURY DUTY - The Employer agrees to make up the difference between the weekly wage
and the compensation received for jury duty pay.

J. BEREAVEMENT LEAVE — In the event of death in the immediate family of the employee,
the employee shall be granted up to 4 consecutive days leave without loss of pay, to attend
the funeral or memorial services. The term immediate family shall include the mother,
father, wife, husband, brother, sister, child, grandchild, grandparent, mother-in-law, father-
in-law, stepparent of either spouse, brother-in-law, or sister-in-law. In the event of death of
the employee's uncle, aunt, nephew, niece, or non-relative living in the employee's
household for a minimum of one year, the employee shall be granted one (1) day's leave on
the day of the funeral.

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TOWN OF CANTON
CONTRACT OF EMPLOYMENT
TOWN ACCOUNTANT

k. TRAVEL EXPENSE(S): Use of the Town Accountant's personal motor vehicle will be
reimbursed at the rate established by the Internal Revenue Service IRS. Parking, tolls, meals
and conference expenses as they relate to the performance of the Town Accountant position
duties shall be reimbursable, subject to review by the Finance Director. All requests for
reimbursement shall be submitted in conformity with existing town practices and procedures
relating to reimbursement for expenditures.

1. PROFESSIONAL DUES AND SEMINARS: The employee is required to maintain his or
her professional competency. Educational courses, seminars, and/or meetings approved by
the Finance Director are encouraged. The Town shall pay costs related to such attendance
subject to funding availability. Prior approval from the Finance Director is required for such
participation to determine funding availability and ensure proper departmental coverage in
the absence of the Town Accountant. Annual membership dues for applicable professional
organizations/affiliations shall also be paid by the Town with prior approval required.

m. PHYSICAL FITNESS PROGRAM: The Town will reimburse the employee for
enrollment at an approved health club facility. The employee must show satisfactory
evidence of enrollment and or participation and provide the Town with receipted bills.
Reimbursement by the Town will not exceed Four Hundred Dollars $400 in any contract
year.

n. HOLIDAYS — The following days shall be recognized as paid holidays on the day on which
they are observed:

New Years Day Labor Day
Martin Luther King Day Columbus Day
Washington's Birthday Veteran's Day
Patriot's Day Thanksgiving Day
Memorial Day Christmas Day
Independence Day Noon dismissal day preceding Christmas

If any of these days falls on a Saturday, the preceding Friday will be considered the holiday.
Holidays falling on a Sunday will be celebrated on Monday.

4. DUTIES:
Under the direction of the Finance Director duties are as identified in the position description.
Management reserves the right to modify duties and responsibilities outlined in the position
description as determined by the Employer during the term of this agreement with notice provided.

5. ENTIRE AGREEMENT
Section I and II contains the entire agreement between the parties and shall constitute and express
all obligations of the Employer during the term of this employment agreement and supercede any
previous written agreement.

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TOWN OF CANTON
                                CONTRACT OF EMPLOYMENT
                                    TOWN ACCOUNTANT

6. INDEMNIFICATION - The Employer shall defend, save harmless and indemnify the Employee
    against any tort, professional liability claim or demand or other legal action, whether groundless or
    otherwise, arising out of an alleged act or omission occurring in the performance of the Employee's
    duties as Town Accountant. Employer will comprise and settle any such claim or suit and pay the
    amount of any settlement or judgment rendered thereon. Willful torts and criminal acts are excluded.



For the Board of Selectmen                                  For the Employee



                                                                   leen Dooley Butter



  bert E. Burr, Jr.,
  ce Chairman                                               Date
                                                                1a
                                                                 1
         Feeney,



Victor D. Del Vecchio,
Member


Mark J. Porter,
Member


  (036 1 (<
Date