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BHRTHS Budget book v 3.2
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Source page 1
e Mills Reg,
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SANG
Technical School
Proposed 2015 - 2016
O perating Budget
2/23/2015
[Original embedded text, retained for comparison]
Proposed 2015 – 2016
Operating Budget
2/23/2015
V3.2Source page 2
Blue Hills Regional Community Members:
For the fiscal year beginning July 1, 2016, the Blue Hills District administration focused on building an
effective budget that is both responsible and realistic.
Responsible in the sense that it addresses the numerous and unique needs of the individual
students in advancing the district toward its long‐term goals and mission and
Realistic in the sense that it is built with the full knowledge and understanding of the economic
factors that generate revenue for the member towns and the district.
The budget presented in these pages is designed to meet the needs of the students, while taking steps
to reduce the financial request from each of the member towns. This budget is explicitly tied to the
district strategic plan as well as the district’s focused strategic goals for the next two years.
Key to this budget is the addition of 4.5 FTE instructional positions. These positions are needed to
address increasing enrollment, structural changes to the school’s operating schedule, and the need to
expand the number of rigorous and relevant academic offerings for the students.
The new positions include three academic positions in mathematics, English, and social studies. One
vocational teacher has been added for a new criminal justice/protective services program and a half‐
time physical education teacher to address scheduling and class size issues.
Along with addressing class sizes and scheduling needs, these positions will allow the school to offer
new courses in physics, astronomy, journalism, world poetry, criminology, 21st century computer skills,
college writing, public speaking, and entrepreneurship. These new programs increase the variety of
academic offerings along with providing many of the critical thinking skills sought by employers today
and into the future.
The district realizes that in order to grow to meet the needs of its students it also must make sacrifices
to keep cost increases in line with revenue growth; therefore the district was very aggressive in its
approach to budgeting for many expense‐related items. Employee benefit costs were increased by only
2%. Despite anticipated increases of 25% in utility costs, the district aggressively only budgeted an
increase of 15%. Many of the district’s supply lines were reduced as part of the effort to reduce the
budget. Transportation and utility costs were the biggest drivers of budgetary increases on the expense
side.
The following pages provide additional information on the 2016 Blue Hills Regional Technical High
School Budget. Should you have any questions about the material contained herein, please do not
hesitate to contact us.
Sincerely,
Jim Quaglia Steven Moore
Superintendent – Director Assistant Superintendent for Business and Personnel
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3Source page 4
2014 – 2016 Focused Strategic Goals:
All budget activity must be directly linked to the Focused Strategic Goals for 2014 – 2016. While, many
budget items are related to the maintenance of existing programs those activities /programs/ positions/
materials will be evaluated for its impact toward addressing the four Focused Strategic Goals before
being funded for 2015 ‐2016. Certainly any new proposals must be rooted in these goals as well as tied
to an identified need through the need assessment process.
1. Program Improvement
2. Student Achievement
3. Literacy Across Disciplines
4. Technological Implementation & Integration
Program Improvement – The core academics are in a state of flux presently. The administration and
teachers together are working to adjust the Curriculum, Instruction, and Assessments to the next‐
generation of assessments, such as PARCC. These assessments require a deeper understanding of
content relative to the knowledge taxonomy. Also, vocational programs are charged with improving
their curriculum and delivery in light of a new age of accountability. They must continue to stay relevant
to their representative industry.
Student Achievement – We are faced for a second time with Level II Accountability status. BHR will have
to perform well for two years in a row to move back to Level 1 status. This will take a concerted effort
by all stakeholders and will focus on the performance of subgroups and mathematics.
Literacy Across All Disciplines – Literacy is the ‘spine’ of what comes from academics. While continually
reflecting on what it means to be able to read, write, and communicate effectively and intelligently, we
are aware that literacy must have a strong foundation within our Vocational programs. It is imperative
that all students communicate effectively in their chosen trade or profession.
Technological Implementation & Integration – The one‐to‐one era has rooted itself at BHR. Now that each
student and instructor has instructional and educational technology at their fingertips, we will continue
to facilitate effective use of technology, as well as integrating those uses into effective delivery of
content and production of student work.
4Source page 5
2016 Blue Hills Operating Budget by DESE Account
Change from Change from
2015 2016
2015 2015
Actual Request
SALARY ACCOUNTS $ %
1000 DISTRICT LEADERSHIP AND ADMINISTRATION 763,226 783,823 20,597 2.7%
2000 INSTRUCTION 7,636,326 8,009,202 372,876 4.9%
3000 STUDENT SERVICES 398,573 439,084 40,511 10.2%
4000 OPERATIONS and MAINTENANCE OF PLANT 1,047,500 1,150,523 103,023 9.8%
TOTALS $9,845,625 $10,382,632 $537,007 5.5%
Change from Change from
2015 2016
2015 2015
Actual Request
$ %
EXPENSE ACCOUNTS
1000 DISTRICT LEADERSHIP AND ADMINISTRATION 394,300 354,700 (39,600) -10.0%
2000 INSTRUCTION 660,352 611,232 (49,120) -7.4%
3000 STUDENT SERVICES 1,151,582 1,238,100 86,518 7.5%
4000 OPERATIONS and MAINTENANCE OF PLANT 1,186,653 1,316,500 129,847 10.9%
5000 FIXED CHARGES 3,895,236 3,972,369 77,133 2.0%
7000 CAPITAL PROJECTS 893,339 650,000 (243,339) -27.2%
TOTALS $8,181,462 $8,142,901 -$38,561 -0.5%
TOTAL ALL ACCOUNTS $18,027,087 $18,525,533 $498,446 2.8%
5Source page 6
Salary Accounts
Salary accounts reflect the change from the 2015 budget, so some of the increases and or decreases are
not true reflections of the actual increase in budget or individual salaries.
Change from Change from
2015 2016
2015 2015
Actual Request
SALARY ACCOUNTS $ %
1000 DISTRICT LEADERSHIP AND ADMINISTRATION 763,226 783,823 20,597 2.7%
2000 INSTRUCTION 7,636,326 8,009,202 372,876 4.9%
3000 STUDENT SERVICES 398,573 439,084 40,511 10.2%
4000 OPERATIONS and MAINTENANCE OF PLANT 1,047,500 1,150,523 103,023 9.8%
TOTALS $9,845,625 $10,382,632 $537,007 5.5%
In total, the salary budget for the district will rise by 5.5%. The majority of that increase can be directly
attributed to the addition of 5.3 new FTEs to the district.
Proposed FTE
2015 2016
Total Positions + or ‐
FTE FTE
2015
Ins tructi ona l Sta ff 92 96.5 4.5
Fa ci l i ti es a nd IT Sta ff 21.5 22.3 0.8
Admi ni s tra ti ve Sta ff 11.7 11.7 0
Admi ni s tra ti ve Support Sta ff 12.5 12.5 0
Total 137.7 143 5.3
The cost of the new positions makes up 60% of the increase in total salaries for 2016, while contractual
raises for staff make up the other 40 %. Without the new positions, salaries would have only increased
by 2.2%.
FY 16 Salary Increase over FY 15 Budgeted $535,007 5.5%
FY 16 Cost of 5.3 FTE New Staff $321,383 3.3%
FY 16 Cost of All Contractual Raises $213,624 2.2%
6Source page 7
The Need for Increased Staffing
The district has built 4.5 new instructional positions into the budget. These new teaching positions are
tied directly to the district’s Focused Strategic Goals of continual program improvement, increased
student achievement levels, teaching literacy across all disciplines, and improved technology
implementation and integration. The proposed positions also address the district’s Long‐Term Goals of
providing quality technical education programs to all students, challenging each student to achieve their
highest academic potential, and meeting the diverse learning needs of all students within the regular
education setting.
The restoration of a 0.8 FTE security position addresses the district’s Long‐Term Goal of providing a safe
school environment and maintaining the buildings, grounds and facilities.
A. The following are some of the identified needs addressed through the addition of 3.5
Academic Teachers
1 FTE English Teacher
1 FTE Math Teacher
1 FTE Social Studies Teacher
0.5 FTE Physical Education Teacher
a. Changes to the school master schedule and teaching schedule requires additional staffing to
keep class sizes within the desired/contractual limits, and to maintain as well as increase
student achievement through class size management.
b. Enrollment increases will require additional staffing to keep class sizes within desired limits,
as part of an effort to maintain/increase student achievement levels by maintaining current
class size levels.
c. The district desires to meet the student’s needs for a wider array of academic offerings.
These positions will allow for increased elective offerings. New course offerings include
courses in physics, astronomy, journalism, world poetry, criminology, 21st century computer
skills, college writing, public speaking, and entrepreneurship.
d. To reinforce the relationship between the academic and vocational programs, a course that
emphasizes entrepreneurship and business acumen needs to be offered. Such a course will
help students develop an understanding of the link between vocational and academic
knowledge. The additional positions can accommodate this need.
e. The School Improvement Plan has set an accountability goal of an 8% increase in math
proficiency by 2017. Accomplishment of this goal is one important element in putting the
7Source page 8
school on track to return to level 1 status. The addition of a math teacher would help
maintain small class sizes in grades 9 & 10, which are important MCAS prep years.
f. An increase in English staffing will allow the school to target students struggling with literacy
development and English language acquisition to improve both their academic and technical
literacy.
g. The addition of a sixth social studies teacher would keep social studies teachers from serving
classes in excess of 27 students during the freshman/junior weeks. The new position would
also to contribute to increased elective offerings during the sophomore/senior weeks.
h. The additional 0.5 FTE physical education teacher is needed to reduce class sizes, as well as
facilitate removing scheduling conflicts.
B. Identified needs addressed through the addition of 1 FTE Criminology/Protective Service
Vocational Teacher
a. A recent labor market analysis (Partnership for a Skilled Workforce) prepared for Blue Hills
indicated that the Protective Service vocation is forecast to have steady employee needs
and job growth for the next several decades.
b. Blue Hills can successfully prepare students for work in the field upon graduation.
c. A protective services offering would add to the diversity of programs offered at BHR, as
there is minimal overlap with other existing programs.
d. During the programs first year, the instructor would teach protective services during the
freshman week and provide an elective option on non‐freshman weeks.
e. During the program’s first year, time would be allocated for the teacher to work on
curriculum for years two through four of the program.
C. Identified needs addressed through the addition of 0.8 FTE Security Staff
a. This position restores a security position that previously existed at BHR.
b. The district does not currently provide overnight coverage Monday through Thursday and
this position would restore such coverage.
c. The addition of this position could reduce new benefit costs imposed by the Affordable Care
Act by eliminating the need for increased hours for other security guards.
8Source page 9
The following pages present the 2016 Operating Budget with explanation of significant changes in the
budget.
1000 Series Salary
2015 2016 Change Change
Description
Budget Proposed $ %
1110 District School Committee $51,500 $51,842 $342 0.7%
1210 Superintendent $297,726 $307,260 $9,534 3.2%
1410 Business Office $294,000 $306,452 $12,452 4.2%
1450 District Technology $120,000 $118,269 -$1,731 -1.4%
1000 Totals $763,226 $783,823 $20,597 2.7%
There are no significant changes to district salaries. Variances from year‐to‐year are a result of
differences between actual and budgeted salaries for 2015.
2000 Series Salary
2015 2016 Change Change
Description
Budget Proposed $ %
2210 School Leadership $315,600 $328,353 $12,753 4.0%
2220 Curriculum Leadership $681,173 $697,887 $16,714 2.5%
2305 Classroom Teachers $5,986,092 $6,351,877 $365,785 6.1%
2310 Teacher Specialist $18,000 $16,000 -$2,000 -11.1%
2315 Team Leaders $17,000 $17,000 $0 0.0%
2325 Substitutes $140,000 $130,000 -$10,000 -7.1%
2340 Library Media Specialist $57,000 $64,191 $7,191 12.6%
2353 Professional Development $35,000 $20,000 -$15,000 -42.9%
2357 Prof. Development Stipends $13,000 $11,000 -$2,000 -15.4%
2710 Guidance $259,188 $250,118 -$9,070 -3.5%
2800 Psychological Services $114,273 $122,776 $8,503 7.4%
2000 Totals $7,636,326 $8,009,202 $372,876 4.9%
9Source page 10
The increase in the 2305 line is the direct result of the addition of the new teaching positions.
Increases in the 2210, 2340, and 2800 lines are the result of budget to actual variances in 2015 as well as
contractual obligations.
Decreases in the remaining lines can be attributed to budget to actual variances in 2015, reductions in
planned spending, or shifting of the financial burden to grants.
3000 Series Salary
2015 2016 Change Change
Description
Budget Proposed $ %
3100 Attendance $4,725 $4,745 $20 0.4%
3200 Health Services $73,500 $78,144 $4,644 6.3%
3510 Athletics $196,248 $207,293 $11,045 5.6%
3520 Other Student Activities $37,000 $36,626 -$374 -1.0%
3600 School Security $87,100 $112,276 $25,176 28.9%
3000 Totals $398,573 $439,084 $40,511 10.2%
Increases in accounts 3100 to 3520 are the result of contractual obligations.
The increase in the 3600 account is the result of restoring a (0.8 FTE) third‐shift security position
4000 Series Salary
2015 2016 Change Change
Description
Budget Proposed $ %
4110 Custodial Services $407,700 $447,891 $40,191 9.9%
4210 Maintenance of Grounds $589,800 $647,632 $57,832 9.8%
4220 Maintenance of Buildings $50,000 $55,000 $5,000 10.0%
4000 Totals $1,047,500 $1,150,523 $103,023 9.8%
Total All Salary Accounts $9,845,625 $10,382,632 $537,007 5.5%
Increases to the accounts in the 4000 Series reflect variances between actual and budgeted in 2015 as
well as contractual increases for 2016.
10Source page 11
Expense Accounts
Understanding that there is a need for increased staffing, the district made every effort to reduce the
impact of the much needed additional positions by aggressively budgeting for expense items.
Change from Change from
2015 2016
2015 2015
Actual Request
$ %
EXPENSE ACCOUNTS
1000 DISTRICT LEADERSHIP AND ADMINISTRATION 394,300 354,700 (39,600) -10.0%
2000 INSTRUCTION 660,352 611,232 (49,120) -7.4%
3000 STUDENT SERVICES 1,151,582 1,238,100 86,518 7.5%
4000 OPERATIONS and MAINTENANCE OF PLANT 1,186,653 1,316,500 129,847 10.9%
5000 FIXED CHARGES 3,895,236 3,972,369 77,133 2.0%
7000 CAPITAL PROJECTS 893,339 650,000 (243,339) -27.2%
TOTALS $8,181,462 $8,142,901 -$38,561 -0.5%
A breakdown of the major expense areas shows where the increases for the 2016 budget reside.
Insurance, utilities, and transportation show increased costs, while other employee insurance and
capital improvements show cost reductions. The majority of the decrease in the expense budget can be
attributed to multiple small deductions in all the other budget lines.
Expense Budget by Major Category FY15 FY16 Difference %
Fuel Oil, Natural Gas, Electricity, Water & Telph. 719,000 832,000 113,000 15.7%
Capital Improvements 667,189 650,000 -17,189 -2.6%
Day Transportation 947,379 1,033,000 85,621 9.0%
Health, Life Insurance, 2,848,014 2,990,199 142,185 5.0%
Non-Employee Insurance, Other 143,000 142,500 -500 -0.3%
Non-Instructional Retirement Contribution, Medicare 595,222 612,170 16,948 2.8%
Workers Comp, School Accident, Unemployment 236,000 187,500 -48,500 -20.6%
All Other Lines 2,025,658 1,697,532 -328,126 -16.2%
Debt Service Principal and Interest - - -
TOTAL 8,181,462 8,144,901 -36,561 -0.4%
11Source page 12
1000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
1110 District School Committee $53,800 $56,200 $2,400 4.5%
1210 Superintendent $89,500 $88,000 -$1,500 -1.7%
1410 Business Office $37,500 $29,500 -$8,000 -21.3%
1430 Legal Services $60,000 $60,000 $0 0.0%
1450 District Technology $153,500 $121,000 -$32,500 -21.2%
1000 Totals $394,300 $354,700 -$39,600 -10.0%
The increase in the 1110 line is related to the district school committee moving toward an electronic
format for meeting agendas and materials.
The decrease in the 1410 line is based on a planned reduction in the use of contractual services.
The decrease in district technology is a result of the district entering into multiple year service and
license agreements that need not be renewed annually – this line will increase next year.
2000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
2210 School Leadership $11,000 $11,000 $0 0.0%
2220 Curriculum Leadership $27,000 $30,000 $3,000 11.1%
2250 Building Technology $13,000 $15,000 $2,000 15.4%
2357 Prof. Development Stipends $21,000 $16,000 -$5,000 -23.8%
2410 Text and Instruct. Material $100,340 $90,000 -$10,340 -10.3%
2415 Other Instructional Materials $255,932 $242,084 -$13,848 -5.4%
2420 Instructional Equipment $133,880 $135,478 $1,598 1.2%
2430 General Supplies $30,000 $25,000 -$5,000 -16.7%
2440 Other Instructional Services $3,000 $2,000 -$1,000 -33.3%
2451 Instructional Technology $58,000 $37,570 -$20,430 -35.2%
2710 Guidance $4,200 $5,100 $900 21.4%
2720 Assessment $3,000 $2,000 -$1,000 -33.3%
2000 Totals $660,352 $611,232 -$49,120 -7.4%
12Source page 13
With the district purchasing Chrome Books for the entire student body in FY14, reductions can be made
in the 2410, 2440, 2430, and 2415 lines of the budget. In future years, these lines may increase again.
Over time the district should see a funding shift from the text and material line to the instructional
technology line.
Many district professional development costs will be funded through grants in 2016.
3000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
3200 Health Services $7,200 $7,000 -$200 -2.8%
3300 Transportation $947,379 $1,033,000 $85,621 9.0%
3510 Athletics $171,003 $172,100 $1,097 0.6%
3520 Other Student Activities $26,000 $26,000 $0 0.0%
3000 Totals $1,151,582 $1,238,100 $86,518 7.5%
Transportation cost increases and uncertain state regional transportation reimbursement levels are the
reason for increases in the 3300 line.
4000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
4110 Custodial Services $56,500 $59,500 $3,000 5.3%
4130 Utility Services $719,000 $832,000 $113,000 15.7%
4210 Maintenance of Grounds $20,000 $20,000 $0 0.0%
4220 Maintenance of Buildings $317,118 $319,000 $1,882 0.6%
4225 Maint. of Security System $10,000 $10,000 $0 0.0%
4230 Maintenance of Equipment $64,035 $76,000 $11,965 18.7%
4000 Totals $1,186,653 $1,316,500 $129,847 10.9%
Increases in utility costs are the single biggest non‐salary increase in the FY16 proposed budget. The
nearly 16% increase is considered aggressive by the district as costs could rise as much as 25% above
2015 budget levels.
Increases were built into the budget (4230) for increased maintenance of vocational equipment, but this
was offset with the shifting of some additional (minimal) expenses to each program’s shop account.
13Source page 14
5000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
5100 Employee Retirement $595,222 $612,170 $16,948 2.8%
5200 Insurance Programs $1,780,912 $1,787,442 $6,530 0.4%
5250 Insurance for Retired Emp. $1,328,102 $1,385,257 $57,155 4.3%
5260 Other Non-Emp. Insurance $143,000 $142,500 -$500 -0.3%
5300 Rental Lease of Equipment $48,000 $45,000 -$3,000 -6.3%
5000 Totals $3,895,236 $3,972,369 $77,133 2.0%
The increase in the 5100 account is based on the district’s latest PERAC review.
Blue Hills is a member of the GIC group. GIC has stated that rate increases for 2016 could be in the 5% to
9% range. The district budgeted on the lower end of GIC estimates.
Other insurances such as workman compensation and unemployment insurance were budgeted at
aggressively low levels.
7000 Series Expense
2015 2016 Change Change
Description
Budget Proposed $ %
7200 Improvement of Sites $600,000 $0 -$600,000 -100.0%
7300 Improvement of Buildings $67,189 $650,000 $582,811 867.4%
7300 Improvement of Equipment $226,150 $0 -$226,150 -100.0%
7000 Totals $893,339 $650,000 -$243,339 -27.2%
Total All Expense Accounts $8,181,462 $8,142,901 -$38,561 -0.47%
Now that improvements have been completed to the district’s athletic fields, the focus of district capital
projects shifts from site work to building work. Repairs to the building infrastructure will be the focus of
the district’s capital projects. Items such as the electrical system, HVAC, installation of ADA‐compliant
door knobs and new lock sets, along with abatement issues top the list of projects for the next few
years. A full list of capital projects schedule can be found on the next page.
As a note to the future, the district is working with the MASBA on a potential major renovation project
to occur within the next year or two.
14Source page 15
Capital Projects Plan (Summary): 2015 ‐ 2018
Fiscal Priority Project Title Estimated Funding Source Status Internal Next Action Steps
Year Cost Project or
Bid?
SWITCHGEAR FY15 Capital Utilize Square D engineering to design
FY15‐16 High Replace electrical switchgear in the 300K Improvement Planning Internal switchgear (proprietary design based on Sq. D
original part of the campus Funds Project used throughout campus), spec & bid
installation.
CHILLER REPLACEMENT FY16 Capital DRA‐TMP design, spec & bid replacement unit.
FY16 High Replace fifty‐ton rooftop chiller in the 200K Improvement Planning Bid Explore options of expanding a/c to Lecture Hall.
academic wing; and expand A/C Funds Project
coverage to Lecture Hall
CHILD CARE FLOOR ABATEMENT FY16 Capital Cardno‐ATC test, design abatement plan and
FY16 High Removal, asbestos abatement, and 30K Improvement Planning Internal spec. Internal bid for cert. abatement co.
replacement of tile floor in the Early Ed Funds Project Purchase VCT and install upon abatement
& Care Program completion
LOCKSET REPLACEMENT FY16 Capital Develop a final plan with Admin. involvement.
FY16 Medium Replace interior locksets school‐wide 100K Improvement Planning Internal Actual cost depends on final design, if we
with a tiered access system using lever Funds Project purchase from state vendor and install with in‐
handle locks house staff (or sub contract). Final plans review
and acceptance of Bldg Insp. for H/P compliance.
TANK REMOVAL/ABATEMENT FY16 Capital Cardno‐ATC test, design abatement plan and
FY16 Medium Removal of asbestos from old hot water 75K Improvement Planning Internal spec. Internal bid for cert. abatement co.
tanks; demo tanks Funds Project Recommend we bid all abatement work
together. Bid for demo and removal of tanks and
associated piping
DVC STUDIO BUILDOUT FY16 Capital Explore space, ceiling, HVAC system and options
FY16 Low Remove interior block walls in Graphics; 50K Improvement Planning Internal with users. Demo hard ceiling over Feb. break
Remove hard plaster ceiling; remove Funds Project
and replace old heaters and ductwork
OTHER A/C SYSTEMS FY16 Capital Get pricing from our HVAC contractor to remove
FY16 Low Replace A/C units in the Cosmetology 150K Improvement Planning Bid 3 existing units and install replacement units.
program. Replace A/C in Front Admin Funds Project Admin. Wing would need DRA/TMP eng. work
wing and expand for coverage of offices. for one rooftop unit and ductwork for wing.
15Source page 16
Fiscal Priority Project Title Estimated Funding Source Status Internal Next Action Steps
Year Cost Project or
Bid?
FY15 ‐ High MSBA Statement of Interest: 20 Million, Multi‐year, To be Bid Preparing to file a new Statement of Interest
FY18? Building Envelope work: Windows and Rough Capital Project filed in Project, with MSBA under the Accelerated Repair
entries with related work estimate (requires bonding February once Program.
& MSBA of 2015 picked up
reimbursement) by MSBA
16