Canton, Massachusetts · Saved source text
April 06, 2022, Finance Committee Meeting - Virtual Meeting. Minutes
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Canton Finance Committee Minutes Voted on: 5/9/22 801 Washington Street Vote: 6-0-0 Canton, MA 02021 Meeting Minutes April 6, 2022 Finance Committee Members Present: Dave Clough, Dan Cole, Tom Emery, Karen Foley, Emilio Mauro, Tim McKenna and Cindy Thomas. Finance Committee Members Absent: Reuki Schutt. Guests Present: Ellen Jones, Finance Committee Recording Secretary Randy Scollins, Finance Director Call Meeting to Order: Chair McKenna called the virtual meeting to order at 7:00 p.m. Mr. Scollins stated that this would be the last Finance Committee meeting prior to the night of Annual Town Meeting (ATM) on May 9. Article 11 — Insurance Proceeds — Jen Kemalian of the Select Board’s office had been in contact with Steve Marshall, Director of Finance and Operations for the School Department. They were still waiting on information from the adjuster and the insurance company to finalize the agreement on the funding for the insurance claim. They may know more as to the exact amount the night of Town Meeting. Mr. Scollins stated there is a deficit of $171,0000 in the Insurance Proceeds account. The amount could be approximately $200,000 that will need to be appropriated at ATM. This is for the Galvin Middle School water damage from a broken pipe. A motion made by Mr. Mauro that the Finance Committee will make a recommendation at Town Meeting for Article 11 was seconded by Mr. Cole. Roll Call Vote: Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Emery Aye Mr.McKenna Aye Mr. Cole Aye The motion to approve the recommendation for Article 11 passed 7-0-0. Article 13 — Appropriation to Supplement the Commonwealth’s Chapter 90 Program — Mr. Scollins reported to the Committee that Town Counsel had determined Article 13 is an appropriate place to have a motion for the Town to acquire a small piece of property on the former Cumberland Farms site. The property will be used to install signal and traffic improvements for the Top Golf business at the site A motion was drafted by Town Counsel and a Discussion was drafted by Mr. Mauro. A motion made by Mr. Mauro hat the sum of $1.00 be hereby appropriated, from Free Cash in the Treasury of the Town, to supplement the amount received by the Town from the Chapter 90 Road program State funds, for the Canton Select Board acting as the Board of Public Works, to spend to acquire by purchase, gift or eminent domain a certain area of land immediately adjacent to Dedham Street, which land is a portion of the property located at 777 Dedham Street in the Town of Canton consisting of approximately 2,528 square feet, being the same premises described as “0.05 Acres (2,400 SF) to Town of Canton for proposed signal improvements, ona plan entitled “Exhibit - Land Donation” dated March 13, 2020 by DiPrete Engineering, a copy of which is on file with the office of the Canton Town Clerk, to be used by the Town for signal and traffic improvements at this Dedham Street location was seconded by Mr. Cole. Roll Call Vote: Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Emery Aye Mr.McKenna Aye Mr. Cole Aye The motion for Article 13 passed 7-0-0. FINCOM 20220406 Minutes RS.docx Page 1 of 4 4/10/22
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Article 28 ~ Amend General By-Law Article X Section 6 —- Canton Affordable Housing Trust — Mr. Scollins reported to the Committee that there had been a potential amendment to modify the authority to award contracts by the Affordable Housing Trust. There was discussion about pulling back some of the authority to approve contracts from the Housing Trust. After debate among the Housing Trust, the Select Board, the Town Administrator and the Finance Director, the parties agreed that they could agree on a written agreement between the Select Board and the Housing Trust for the framework for contracts awarded by the Housing Trust related to Goods and Services. They decided that no amendment to the Housing Trust By-Law was needed. They were not concerned about procurement by-laws being violated because the Housing Trust was made up of members (the Finance Director and Town Administrator) that are well-versed in procurement laws. The following was agreed upon by the Housing Trust and the Select Board for Goods & Services contracts awarded by the Housing Trust: ¢ Inthe first year contracts greater than $25,000 would need Select Board approval. e Inthe second year contracts greater than $50,00 would need Select Board approval. e Starting with the third year, if all goes well with years one and two, the requirement of Select Board approval would be eliminated. Since Article 28 would be indefinitely postponed Mr. Clough recommended the article be included in the Consent Agenda. A motion made by Mr. Mauro that the Finance Committee recommend the subject matter of Article 28 be indefinitely postponed was seconded by Mr. Cole. Roll Call Vote: Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Emery Aye Mr.McKenna Aye Mr. Cole Aye The motion for Article 28 passed 7-0-0. Article 23 - Acquire Permanent Easement over 145 Sherman Street for Drainage infrastructure and Conveyance of Stormwater Purposes Ms. Thomas stated her concern that Article 23 would not pass as it is presently worded. Mr. Scollins stated there is a commitment from the property owner and the Town Administrator to continue the discussion with the Department of Public Works Superintendent to review the points that are of concern and that the conversation has not ended. His expectation is that there will be progress and an agreed upon resolution on how this will go forward. The Finance Committee may be asked to reconsider Article 23 before ATM. Reconsideration of Article 4 —- Act on “Consent Agenda” A motion made by Mr. Clough that the Finance Committee reconsider Article 4 was seconded by Ms. Thomas. Roll Call Vote: Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Emery Aye Mr.McKenna Aye Mr. Cole Aye The motion to reconsider Article 4 passed 7-0-0. A motion made by Mr. Clough to add Article 28 to the Consent Agenda (Article 4 ) was seconded by Ms. Thomas. Roll Call Vote: Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Emery Aye Mr.McKenna Aye Mr. Cole Aye The motion to add Article 28 to Article 4 (Consent Agenda) passed 7-0-0. FINCOM 20220406 Minutes RS.docx Page 2 of 4 4/10/22
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* Finance Committee Discussions — Mr. Emery would seek information from Mr. Scollins for writing discussions for Articles 5 and 10 (Motions 1 and 2). Mr. Scollins would contact Town Counsel regarding Article 15 (Motions 4-9). These motions were being reviewed by Bond Counsel and had not yet been approved by Town Counsel. The Pre-ATM meeting would take place on April 14". Mr. McKenna would attend the meeting but Ms. Thomas would not. Mr. Scollins did not see a need for a Finance Committee meeting to be held between April 6" and May 9". The auditors would be scheduled to attend a Finance Committee meeting in the near future. The Town is scheduled to close on the Oscar Romero property acquisition between now and ATM. Approval of Minutes — A motion made by Ms. Thomas to approve the March 30, 2022 minutes as written was seconded by Mr. Mauro. Roll Call Vote: Ms. Schutt Aye Mr. Cole Aye Mr. Mauro Aye Mr. Clough Aye Ms. Foley Aye Ms. Thomas Aye Mr. Mauro Abstain The motion to approve the March 30, 2022 minutes passed 6-0-1. The Finance Committee Secretary asked and received approval to post a draft of the March 23, 2022 minutes as long as they were marked “draft”. Ms. Thomas reminded the Committee members that there were several sets of Finance Committee Executive Session minutes approved but withheld because the Oscar Romero property acquisition had not yet been closed on by the Town. Since the Town is nearing completion of the property acquisition the Committee should considering release these Executive Session minutes. Next Meeting Date: The Finance Committee will meet on Monday, May 9"", at 6:00 p.m. in the Canton High School cafeteria or a sight to be determined prior to Annual Town Meeting at 7:00 p.m. A motion made by Ms. Thomas to adjourn the meeting at 7:46 p.m. was seconded by Mr. Mauro. Roll Call Vote: Ms. Foley Aye Mr. Clough Aye Mr. Mauro Aye Ms. Thomas Aye Mr. Cole Aye Mr.McKenna Aye Mr. Emery Aye The motion to adjourn the meeting at 7:46 p.m. passed 7-0-0. Minutes reviewed by: Tom Emery Respectfully submitted, Cindy Thomas Vice Chair, CantonFinance Committee Acting as Chair on 5/9/22 FINCOM 20220406 Minutes.docx Page 3 of 4 4/10/22
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Canton Finance Committee Meeting Meeting Documents April 6, 2022 Please note: Some meeting documents may be found on the Town’s website under the Posted Minutes section (Laser Fiche). Information regarding the FY23 Municipal Budget may be found at the following link: https://www.town.canton.ma.us/407/Municipal-Budget-Capital-Information Agenda for April 6, 2022 (1 page). Draft of Recommendations of the Finance Committee to the Voters of Canton as of 4/6/22. FINCOM 20220406 Minutes RS.docx Page 4 of 4 4/10/22