Canton, Massachusetts · Saved source text
Finance Committee Meeting
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Source page 1
Town of Canton
Finance Committee Meeting Notice
Finance Committee
Barbara Saint André, Chair
Rob Barker, Vice Chair
Date: Wednesday, July 26, 2017
Nichola Gallagher Time: 7:00 PM
Dianne Gustafson Location: Salah Meeting Room
Cynthia Holcombe 801 Washington Street
Tim McKenna Canton, MA
Cindy Thomas
Agenda
This meeting is being video recorded by Canton Community Television. Times are estimates. Items may be taken out of order.
7:00 PM Call Meeting to Order
New Business:
7:05 PM Vote to elect Chair
Vote to elect Vice Chair
Vote Reserve Fund Transfer Requests – FY17
1) Gridley School Roof Repairs - $152,000
2) Assessing Department - $3,000
3) Town Clerk & Elections - $20,000
4) Trash Collection - $20,000
5) Health Insurance - $75,000
Vote to establish FY18 hourly salary rate for Personnel Board Finance Committee Secretary
per email from Town Accountant
Other Business: Association of Town Finance Committees (ATFC) Annual Meeting on October 21, 2017 at the
Tri County Regional Vocational School in Franklin
Minutes to be Approved: May 8, 2017
Next Meeting Date: To be determined.
Public Announcements/Public Comment: Finance Committee vacancies
Adjourn
If a topic becomes known prior to 48 hours before the scheduled meeting, the Committee will update this posting. The Committee may also discuss a topic or topics
not reasonably anticipated by the Chair 48 hours before the meeting.
20170726 FINCOM Agenda.docSource page 2
FISCAL 2017 RESERVE FUND TRANSFERS
FY 17 BUDGET AMOUNT TRANSFER
# BUDGET TO BE SUPPLEMENTED BUDGET DEFICIT REASONS FOR BUDGET SHORTFALL AVAILABLE AMOUNT
1 GRIDLEY SCHOOL ROOF REPAIRS 0 152,000 Building unsafe 489,950 152,000
2 ASSESSING 321,584 3,000 Additional overtime due to maternity leave 337,950 3,000
3 TOWN CLERK & ELECTIONS 233,202 20,000 Early voting for November 2016 election 334,950 20,000
4 TRASH COLLECTION 1,840,240 20,000 Pine Street dumpsters cost more than expected 314,950 20,000
5 HEALTH INSURANCE 11,343,764 75,000 More family plans than budgeted 294,950 75,000
DEPARTMENTAL TOTALS 13,738,790 118,000 219,950 118,000
ATMDATA.xlsx budget transfers 7/21/2017Source page 3
TOWN OF CANTON
RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR ~_
.`DEPARTMENT REQUESTING FUNDS ,. ~ := - -
Name of Department:
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Amount Requested to be Transferred:
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Total Annual Budget (as voted by Town Meeting):
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Total Annual Budget Shortfall
Current Balance in Reserve Fund
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This Reserve Fund Transfer is necessary for the following reasons:
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Revision Date: August 5, 2074 S:FORM -RESERVE FUND TRANSFER REQUEST.XLSSource page 4
Gridley School Roof Repair Bid Tally on 6/29/17
S% Bid Addendums
DCAMM Deposit 1&2
Name of Contractor Certification Received received Bid Amount
Cape Cod Builders X X X $149,323.00
Eagle Point Builders X X X $137,752.00
addendum
Knollmeyer Building Corp. not provided not provided 1 only $118,414.00
Gridley school roof bid tally.xlsx
6/30/2017Source page 5
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RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR 2017
DEPARTMENT REQUESTING FUNDS:
Name of Department:
ASSESSING
Amount Requested to be Transferred:
$ 3,000
Total Annual Budget(as voted by Town Meeting):
$ 321,584
Total Annual Budget Shortfall
$ 3,000
Current Balance in Reserve Fund
$ 489,950
This Reserve Fund Transfer is necessary for the following reasons:
This budget shortfall was due to additional overtime from covering an employee's absence
d ue to a maternity leave.
SIGNATURES:
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Revision Dafe: August 5, 2014 S:FORM -END OF YEAR BUDGET TRANSFER REQUEST.XLS (5/17/04)Source page 6
07/19/2017 11:35 TOWN OF CANTON, MA
jmurgia IP 1
YTD BUDGET REPORT glytdbud
ASSESSING AS OF 6/30/17
FOR 2017 99
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
11411 ASSESSORS SALARIES
11411 51001 BOARD OF ASSESSORS SAL 7,200 7,200 7,000.00 600.00 .00 200.00 97.20
11411 51100 DEPARTMENT HEAD SALARY 104,039 104,039 104,910.81 12,060.00 .00 -871.81 100.8%
11411 51144 ADMINISTATIVE ASSISTNT 58,007 58,007 60,160.83 6,801.91 .00 -2,153.83 103.7%
11411 51154 BOARD SECRETARY SALARY 2,700 2,700 2,700.00 225.00 .00 .00 100.0%
11411 51156 ASSESSING TECHNICIAN S 47,831 47,831 49,751.05 5,607.00 .00 -1,920.05 104.Oo
11411 51200 TEMPORARY EMPLOYEES SA 4,005 4,005 3,680.85 448.92 .00 324.15 91.9%
11411 51300 OVERTIME SALARY 0 0 2,142.34 437.27 .00 -2,142.34 100.0%
11411 51400 LONGEVITY 2,000 2,000 2,000.00 1,000.00 .00 .00 100.00
11411 51950 CONTRACT PROVISION 4,142 5,022 .00 .00 .00 5,022.00 .0°s
TOTAL ASSESSORS SALARIES 229,924 230,804 232,345.88 27,180.10 .00 -1,541.88 100.70
TOTAL EXPENSES 229,924 230,804 232,345.88 27,180.10 .00 -1,541.88
11412 ASSESSORS EXPENDITURES
11412 5240A SOFTWARE LICENSE 13,700 13,700 13,850.00 .00 .00 -150.00 101.lo
11412 53400 TELEPHONE/COMMUNICATIO 1,546 1,546 1,715.13 270.05 .00 -169.13 110.9%
11412 53408 POSTAGE 760 760 359.26 6.80 .00 400.74 47.3%
11412 5340D ADVERTISING 0 0 175.00 75.00 .00 -175.00 100.0%
11412 53809 APPRAISAL SERVICES 30,000 55,000 56,425.00 1,425.00 .00 -1,425.00 102.6%
11412 53816 PROF. SERV. UPDATE MAP 8,075 8,075 6,600.00 6,600.00 .00 1,475.00 81.70
11412 54200 OFFICE SUPPLIES 3,000 3,000 3,593.38 518.64 .00 -593.38 119.80
11412 5580B SUBSCRIPTIONS 950 950 924.20 .00 .00 25.80 97.30
11412 57104 BOARD REIMB.EXPENSE&TR 428 428 450.00 225.00 .00 -22.00 105.1%
11412 57105 IN-STATE TRAVEL 2,425 2,425 2,141.74 230.76 .00 283.26 88.3%
11412 5710B CONFERENCE EXPENSES 3,750 3,750 3,403.62 1,610.62 .00 346.38 90.8%
11412 57300 DUES & MEMBERSHIPS 650 650 480.00 .00 .00 170.00 73.8s
11412 57804 ABSTRACTS 496 496 .00 .00 .00 496.00 .Oo
TOTAL ASSESSORS EXPENDITURES 65,780 90,780 90,117.33 10,961.87 .00 662.67 99.3%
TOTAL EXPENSES 65,780 90,780 90,117.33 10,961.87 .00 662.67
GRAND TOTAL 295,704 321,584 322,463.21 38,141.97 .00 -879.21 100.30
** END OF REPORT - Generated by James Murgia **Source page 7
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RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR 2017
DEPARTMENT REQUESTING FUNDS:
Name of Department:
TOWN CLERK &ELECTIONS
Amount Requested to be Transferred:
$ 20,000
Total Annual Budget(as voted by Town Meeting):
$ 233,202
Total Annual Budget Shortfall
$ 20,000
Current Balance in Reserve Fund
$ 489,950
This Reserve Fund Transfer is necessary for the following reasons:
This budget shortfall was due to additional expenses incurred due to state mandated
early voting for November 2016 election.
SIGNA'
own minis ra or ae
finance omm~ ee, auperson a e approve
~. ~
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
Revision Date: August 5, 2074 S:FORM -END OF YEAR BUDGET TRANSFER REQUEST.XLS (5/17/04)Source page 8
07/19/2017 11.36 TOWN OF CANTON, MA
jmurgia P 1
YTD BUDGET REPORT glytdbud
TOWN CLERK & ELECTIONS AS OF 6/30/17
FOR 2017 99
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
71 SALARIES & WAGES
11611 51100 DEPARTMENT HEAD SALARY 82,936 82,936 83,247.37 9,569.52 .00 -311.37 100.40
11611 51110 ASST. TO DEPT. HEAD SA 58,888 58,888 59,688.94 6,860.70 .00 -800.94 101.4%
11611 51142 SENIOR CLERK 36,488 36,488 37,959.14 4,278.61 .00 -1,471.14 104.0%
11611 51300 OVERTIME SALARY 200 200 3,504.86 .00 .00 -3,304.86 1752.40
11611 51400 LONGEVITY 1,200 1,200 1,200.00 .00 .00 .00 100.00
11611 51950 CONTRACT PROVISION 1,463 2,260 .00 .00 .00 2,260.00 .Oo
11631 51001 ELECT/& REGIST SALARIE 2,400 2,400 2,450.00 200.00 .00 -50.00 102.1%
11631 51162 POLICE DETAIL SALARIES 10,122 10,122 13,576.58 521.52 .00 -3,454.58 134.10
11631 51250 ELECTION WORKERS SALAR 13,530 13,530 15,639.50 .00 .00 -2,109.50 115.60
11631 51300 OVERTIME SALARY 1,400 1,400 3,072.97 .00 .00 -1,672.97 219.5%
11631 51301 OVERTIME-OTHER DEPARTM 1,700 1,700 5,201.48 .00 .00 -3,501.48 306.Oa
TOTAL SALARIES & WAGES 210,327 211,124 225,540.84 21,430.35 .00 -14,416.84 106.8%
TOTAL EXPENSES 210,327 211,124 225,540.84 21,430.35 .00 -14,416.84
72 EXPENSES
11612 53108 PRINTING & BINDING 650 650 619.08 189.23 .00 30.92 95.2%
11612 53400 TELEPHONE/COMMUNICATIO 580 580 542.66 84.30 .00 37.34 93.6%
11612 53408 POSTAGE 3,161 3,161 2,623.10 910.00 .00 537.90 83.0%
11612 5340D ADVERTISING 1,542 1,542 990.00 210.00 .00 552.00 64.20
11612 54023 DOG TAGS & BOOKS 150 150 165.13 165.13 .00 -15.13 110.1%
11612 54200 OFFICE SUPPLIES 1,000 1,000 986.28 22.95 .00 13.72 98.60
11612 54221 COMPUTER EXPENSE/SUPPL 260 260 265.41 51.16 .00 -5.41 102.10
11612 5710C MEETINGS 100 100 190.29 23.54 .00 -90.29 190.3s
11612 57300 DUES & MEMBERSHIPS 125 125 125.00 .00 .00 .00 100.00
11612 57402 SURETY BOND 100 100 100.00 .00 .00 .00 100.0%
11632 52000 PURCHASE OF SERVICES 1,575 1,575 1,575.00 .00 .00 .00 100.0°>
11632 53108 PRINTING & BINDING 2,200 2,200 3,908.83 .00 .00 -1,708.83 177.70
11632 53408 POSTAGE 3,650 3,650 6,255.99 .00 .00 -2,605.99 171.4%
11632 54901 MEALS 2,500 2,500 3,085.26 .00 .00 -585.26 123.4%
11632 57706 MISCELLANEOUS 60 60 165.10 .00 .00 -105.10 275.2%
11632 5780D PRINTING STREET LISTS 1,150 1,150 .00 .00 1,275.00 -125.00 110.9°s
11632 5780G ELECTION DAY EXPENSES 3,275 3,275 3,414.40 .00 .00 -139.40 104.3%
TOTAL EXPENSES 22,078 22,078 25,011.53 1,656.31 1,275.00 -4,208.53 119.10
TOTAL EXPENSES 22,078 22,078 25,011.53 1,656.31 1,275.00 -4,208.53
GRAND TOTAL 232,405 233,202 250,552.37 23,086.66 1,275.00 -18,625.37 108.0°s
** END OF REPORT - Generated by James Murgia **Source page 9
TOWN OF CANTON
RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR 2017
DEPARTMENT REQUESTING FUNDS:
Name of Department:
TRASH COLLECTION
Amount Requested to be Transferred:
$ 20,000
Total Annual Budget(as voted by Town Meeting):
$ 1,840,240
Total Annual Budget Shortfall
$ 20,000
Current Balance in Reserve Fund
$ 489,950
This Reserve Fund Transfer is necessary for the following reasons:
This budget shortfall was due to costs of dumpsters used at Pine Street to handle
additional resident trash were more than expected.
SIGNATURES:
~~~
own minis ra or ae
~nance omm~ ee, airperson a e approve
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
Revision Date: August 5, 2014 S:FORM -END OF YEAR BUDGET TRANSFER REQUEST.XLS (5/17/04)Source page 10
07/19/2017 11:33 TOWN OF CANTON, MA
jmurgia P 1
YTD BUDGET REPORT glytdbud
TRASH COLLECTION AS OF 6/30/17
FOR 2017 99
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
14332 TRASH COLLECTION EXP
14332 52000 8L712 PUR OF SERV-LANDF 30,000 30,000 27,000.00 6,750.00 .00 3,000.00 90.Oo
14332 52101 ELECTRICITY 0 0 828.10 85.88 .00 -828.10 100.00
14332 52901 TRASH REMOVAL COSTS 1,270,240 1,270,240 1,137,494.52 212,164.36 .00 132,745.48 89.So
14332 52902 RECYCLING COSTS 0 0 156,228.47 25,553.22 .00 -156,228.47 s
100.0°
14332 52903 COMPOSTING COSTS 125,000 125,000 131,250.01 20,833.34 .00 -6,250.01 1O5.0o
14332 52905 SOLID WASTE DISPOSAL 400,000 400,000 394,490.14 53,784.17 .00 5,509.86 98.6%
14332 53136 HOUSEHOLD HAZARD WASTE 15,000 15,000 8,047.00 7,942.00 .00 6,953.00 53.6%
14332 54000 SUPPLIES 0 0 3,000.00 1,500.00 .00 -3,000.00 100.0%
TOTAL TRASH COLLECTION EXP 1,840,240 1,840,240 1,858,338.24 328,612.97 .00 -18,098.24 1O1.0o
TOTAL EXPENSES 1,840,240 1,840,240 1,858,338.24 328,612.97 .00 -18,098.24
GRAND TOTAL 1,840,240 1,840,240 1,858,338.24 328,612.97 .00 -18,098.24 s
101.0°
** END OF REPORT - Generated by James Murgia **Source page 11
TOWN OF CANTON
RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR 2017
DEPARTMENT REQUESTING FUNDS:
Name of Department:
HEALTH INSURANCE
Amount Requested to be Transferred:
$ 75,000
Total Annual Budget(as voted by Town Meeting):
$ 11,343,764
Total Annual Budget Shortfall
$ 75,000
Current Balance in Reserve Fund
$ 489,950
This Reserve Fund Transfer is necessary for the following reasons:
This budget shortfall was due to more employeeslretirees enrolled in family plans instead of
individual plans.
SIGNATURES:
own minis ra or ae
mance ommi ee, airperson a e approve
~l~■'tl
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
oar o e ec men
Revision Date: August 5, 2014 S:FORM -END OF YEAR BUDGET TRANSFER REQUEST.XLS (5/17/04)Source page 12
07/19/2017 11:02 (TOWN OF CANTON, MA
jmurgia P 1
YTD BUDGET REPORT glytdbud
HEALTH INSURANCE AS OF 6/30/17
FOR 2017 99
ORIGINAL REVISED AVAILABLE PCT
APPROP BUDGET YTD EXPENDED MTD EXPENDED ENCUMBRANCES BUDGET USED
19141 HEALTH INSURANCE SALARIES
19141 51730 HEALTH INSURANCE OPT O 28,000 28,000 39,013.46 4,971.40 .00 -11,013.46 139.30
19141 51732 MEDEX EMPLOYER SHARE 1,262,810 1,262,810 1,261,576.32 88,569.12 .00 1,233.68 99.9"s
19141 51733 DENTAL HEALTH PLAN 471,403 471,403 388,923.75 28,238.24 .00 82,479.25 82.5%
19141 51735 HMO BLUE-EMPLOYER SHAR 6,719,450 6,782,436 6,809,492.27 567,757.17 .00 -27,056.27 100.40
19141 51737 PPO BCBS EMPLOYER SHAR 2,061,576 2,061,576 2,152,768.21 173,977.80 .00 -91,192.21 104.40
19141 51740 MEDICARE EMPLOYER SHAR 666,039 666,039 684,134.53 98,562.02 .00 -18,095.53 102.7s
19141 51741 MEDICARE PART B PENALT 60,000 60,000 52,558.92 2,426.78 .00 7,441.08 87.6%
19141 51745 PAID TO OTHERS-RETIREE 0 0 177.73 .00 .00 -177.73 100.0%
19141 57000 OTHER CHARGES/EXPENDIT 10,000 11,500 18,791.02 7,391.02 8,350.00 -15,641.02 236.Oo
TOTAL HEALTH INSURANCE SALARIES 11,279,278 11,343,764 11,407,436.21 971,893.55 8,350.00 -72,022.21 100.60
TOTAL EXPENSES 11,279,278 11,343,764 11,407,436.21 971,893.55 8,350.00 -72,022.21
GRAND TOTAL 11,279,278 11,343,764 11,407,436.21 971,893.55 8,350.00 -72,022.21 100.6%
** END OF REPORT - Generated by James Murgia **