Canton, Massachusetts · Saved source text
Finance Committee Meeting
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Source page 1
Town of Canton
Finance Committee Finance Committee Meeting Notice
Rob Barker, Chair
Tim McKenna, Vice Chair Meeting Date: Thursday, November 8, 2018
Christos Arsondiadis Meeting Time: 7:00 PM
Dan Cole Meeting Location: Salah Meeting Room
Cynthia Holcombe 801 Washington Street, Canton
Emilio Mauro
Barbara Saint André
Cindy Thomas
Wai Wong
Agenda
This meeting is being video recorded by Canton Community Television. Times are estimates. Items may be taken out of order.
7:00 PM Call Meeting to Order (Minutes Primary/Alternate: Cindy Thomas / Barbara Saint André)
New Business:
7:05 PM Reserve Fund Transfer Request – Police Station Roof - $45,000.
Charlie Aspinwall, Town Administrator
Other Business:
Follow-up ATFC (Association of Town Finance Committees) Annual Meeting, Saturday, November 3.
Attendees: Jim Murgia, Dan Cole and Emilio Mauro.
Budget Timeline – Update – Jim Murgia.
Liaison List.
Minutes to be Approved: October 23, 2018.
Public Announcements/Public Comment: To be determined.
Next Meeting Date: To be determined.
Adjourn
If a topic becomes known prior to 48 hours before the scheduled meeting, the Committee will update this posting. The
Committee may also discuss a topic or topics not reasonably anticipated by the Chair 48 hours before the meeting.
20181108 FINCOM Agenda.docSource page 2
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TOWN OF CANTON
RESERVE FUND TRANSFER REQUEST FOR FISCAL YEAR 2019
DEPARTMENT REQUESTING FUNDS:
Name of Department:
DPW Building Maintenance
Amount Requested to be Transferred:
$45,000.00
Total Annual Budget (as voted by Town Meeting):
$0.00
Total Annual Budget Shortfall
$ 45,000.00
Current Balance in Reserve Fund
$ 500,000.00
This Reserve Fund Transfer is necessary for the following reasons:
The Police Station roof has many leaks due to the method of installation and the inferiority
of the product. It has been in place for about 14 years. The installer is out of business and
the warranty of the product has expired. During the Nor'easter of last weekend several leaks
occurred. Repairs were made in 2017 to try and extend the longevity of the roof but the repairs
were not effective, again due to the inferiority of the product (early generation of PVC roofing).
The cost, if funded by the budget, would take nearly 25% of the DPW Buildings expense budget,
which is not sustainable. The upcoming winter, with many freeze/thaw cycles will certainly
mean more leaks.
SIGNATURES:
finance ommi ee, airperson a e approve
Revision Date: August 5, 2014 S:FORM -RESERVE FUND TRANSFER REQUEST.XLSSource page 3
SOMWBA-CERTIFIED MBE TITAN ROOFING,INC
ROOFING &SHEET METAL 115 OLD COLONY AVE PHONE: (617) 773-7660
CONTRACTOR QUINCY, MA 02170 FAX: (617) 773-7727
CELL: (781)760-3549
PROJECT /LOCATION: ROOF AREA: BASE BID PRICE:
CANTON POLICE STATION FRONT ENTRANCE AREA: 200 SF2 FRONT ENTRANCE ROOF:
CANTON, MA UPPER MIDDLE AREA: 1,800 SF2 $11,800.00
LOWER REAR AREA: 2,000 SF2 UPPER MIDDLE ROOF: $39,100.00
REAR LOWER ROOF: $56,825.00
SECTIONS BIDDING:(SITE VISIT SEPTEMBER 27, 2017) UNIT PRICES:
THE PRICE TO REPLACE ANY WET /
DETERIORATED INSULATION (3.0")
EXCLUSIONS: SALES TAX /BONDS /LIGHTNING ROD CABLE THICK - IN LIKE THICKNESS WILL
RECERTIFICATIONS /ANY ELECTRICAL OR MECHANICAL DISCONNECTS & BE: $5.00 / SF2
RECONNECTS /
CLARIFICATIONS: ADDENDA:
WE ARE A 100% UNION ROOFING AND SHEET METAL CONTRACTOR WITH N/A
M.B.E. STATUS. SCOPE OF WORK IS AS FOLLOWS:
PERFORMANCE &PAYMENT:
1. INSTALL SAFETY EQUIPMENT NECCESARY TO MEET OSHA, AND TRI, BAND INCLUDED
REQUIREMENTS. YES NO
2. REMOVE OR SLICE THE EXISTING STEVENS HYPALON MEMBRANE INTO (IF NEEDED)
10' GRIDS. ALLOW ANY TRAPPED MOISTURE TO DISAPATE. (PLEASE CALL)
3. INSTALL (1/2") HIGH-DENSITY;(100-PSI) POLYISO COVER-BOARD; VISIT: 9/27/2017
SITE
(MECHANICALLY FASTENED THROUGH-ALL INTO STEEL DECK).
4. INSTALL:(60-MIL); SIKH-SARNAFIL; G-410; WHITE COLOR; PVC PLANS DATED: N/A
MEMBRANE(ADHERED SYSTEM). SPECS. DATED: N/A
5. INSTALL RISING WALL; PARAPET WALL; PERIMETER; RTU, CURB, AND
PENETRATION FLASHING IN STRICT ACCORDANCE WITH THE
MEMBRANE MANUFACTURER'S SPECIFICATIONS, AND DETAIL
DATE: OCTOBER 30, 2018
DRAWINGS.
6. INSTALL PVC COATED EDGE-METAL, COUNTER FLASHING AND SKIRT ESTIMATOR
METAL. Authorized Signature
7. REUSE THE EXISTING ROOF DRAINS; PROVIDE 4' X 4' SUMP, AND
FLASHING.
8. INSTALL NEW SARNA-TRED WALK WAPDS l TREDS IN EXISTING
LOCATIONS.
9. CLEAN AREAS AFFECTED BY TRI WORK.
~'~~~~~ (~0~1~
THIS QUOTE INCLUDES ALL 700% UNION LABOR, MATERIALS, ARTHUR COHEN
HOISTING AND DUMPSTERS. AS WELL AS A
(75-YEAR) ROOF MEMBRANE MANUFACTURER'S SYSTEM WARRANTY
ACCEPTANCE OF PROPOSAL —THE ABOVE PRICES, SPECIFICATIONS, SCOPE OF NOTE: THIS PROPOSAL MAYBE
WORK, AND CONDITIONS ARE SATISFACTORY AND HEREBY ACCEPTED. YOU ARE WITHDRAWN IF NOT ACCEPTED
AUTHORIZED TO DO THE WORK AS SPECIFIED. WITHIN 60 DAYS
SIGNATURE:Source page 4
Police upper roof repair The whole police roof has had innumerable leeks due ~o a defect in material and applicatit~n. We had extensive repairs done in 2017 i<nowing that this is a short term cure but hyping for it to last longer than it has. There are more leaks showing up monthly at different location and even at the drain penetr~~idns We are daing the lower roof this year X11/18) as it was in the worst condition and had the mosfi sublayer damage to the substrate. Luckily the plywood decking is sill in very good condition. We are now getting frequent leaks in fhe upper roof which we are continually repairing, now done in-house If we can find the money quickly then this roof can be done at the same time as the currently scheduled lower roof. a m worried that going through a winter with freeze /thaw cycles end slush sitting up there could mean many more leaks If not I wilt put it in for a capital expense for FY 20 Thank you Steven Choiniere Supervisor of Facilities
Source page 5
FISCAL 2020 BUDGET TIMELINE September 13,2018 (Thursday) —Finance Department sends memo to all departments, boards &committees asking that their fisca12020 capital requests & their estimated capital plans for fiscal 2021 thru 2024 be submitted to the Finance Director's office by Monday, November 12, 2018. November 13, 2018(Tuesday) —Municipal departments, boards &committees submit their capital plans for fisca12020 thru 2024 to the Finance Director's office. November 2018 —Municipal Departments explain their fisca12020 capital requests to Town Administrator &Finance Director. November 26, 2018(Monday)—Finance Department sends out memo to all departments, boards &committees asking that they complete the fisca12020 operating budget worksheets &return to the Finance Director's office by Wednesday January 2, 2019. November 27, 2018(Tuesday) —Municipal Department heads begin their discussion oftheir fiscal 2020 capital requests with the BOS. December 11, 2018(Tuesday) —Municipal Department heads conclude their discussion oftheir fiscal 2020 capital requests with the BOS. December 31, 2018(Monday)—The municipal &school balanced capital plans for fisca12020 thru 2024 are sent to the Capital Planning Committee. January 2,2019(Wednesday) —Municipal departments, boards &committees submit their fiscal 2020 operating budget worksheets to the Finance Director's office. January 2019 —Municipal Departments explain their fiscal 2020 operating budgets to Town Administrator &Finance Director if exceeding base budget. Page 1 of2
Source page 6
January 18, 2019(Friday) —Finance Director sends to the Finance Committee the fiscal 2020 operating budgets requested by all municipal departments, boards & committees. January 25,2019(Friday) —Finance Director sends to the Finance Committee the fiscal 2020 operating budget requested by the school department. January 30,2019(Wednesday) —The Governor's fisca12020 state budget is released to show estimated state aid &assessments for fisca12020. February 6,2019(Wednesday)—The Revenue Forecasting Committee(RFC) meets to agree on general fund revenue estimates for fiscal 2020. February 8, 2019(Friday) —Finance Director sends spreadsheets to the Finance Committee showing the fiscal 2020 revenue voted by the RFC along with fixed costs estimates &cash capital estimates. February 2019 —Finance Committee meets to set fisca12020 school &municipal operating budget targets after considering the general revenues estimated by the RFC &the revenue sharing model used in the past. February 2019 —The municipal department heads discuss with the BOS their fiscal 2020 requested operating budgets if exceeding base budget. February 2019 — BOS & SC discuss their fiscal 2020 capital plans with the Capital Planning Committee(CPC). February 28, 2019(Thursday) —CPC presents their recommended fisca12020 capital requests to the Finance Committee. March 2019 — BOS & SC discuss their fisca12020 requested operating budgets with the Finance Committee. March 21, 2019(Thursday) —Finance Committee votes on fiscal 2020 capital requests to be recommended to annual town meeting. Apri14, 2019(Thursday) —Finance Committee votes on fisca12020 operating budgets to be recommended to annual town meeting. May 13, 2019(Monday)—First session of annual town meeting. Page 2 of2
Source page 7
Canton Finance Committee - Liaisons - subject to change
Departments / Committees FinCom Liaison FinCom Alt. Liaison Contact Name Contact Email Contact Phone #
Assessors Tim McKenna Karen Zukauskas, Director of Assessing kzukauskas@town.canton.ma.us 781-821-5008
Blue Hills Regional School Cynthia Holcombe James Quaglia, Supt.-Director jquaglia@bluehills.org 781-828-5800 ext 200
Board of Health John Ciccotelli, Director of Public Health jciccotelli@town.canton.ma.us 781-821-5021
Building Department / Zoning Barbara Saint Andre Ed Walsh, Building Commissioner ewalsh@town.canton.ma.us 781-821-5003
Building Renovation Committee Rob Barker Bob McCarthy, Chair bobmcarthy2@verizon.net
Capital Planning Committee Dave Emhardt, Chair cdemhardt@gmail.com
Community Preservation Committee Cindy Thomas Lisa Lopez, Chair lisaruthlopez@gmail.com
Conservation Commission Cynthia Holcombe Regen Milani, Conservation Agent rmilani@town.canton.ma.us 339-502-5740
Council on Aging Barbara Saint Andre Diane Tynan, Director of COA dtynan@town.canton.ma.us 781-828-1323
Department of Public Works Barbara Saint Andre Mike Trotta, DPW Superintendent mtrotta@town.canton.ma.us 781-821-5023
Fire Department Cynthia Holcombe Charlie Doody, Fire Chief cdoody@town.canton.ma.us 781-575-6654
Historical Commission Rob Barker Sepp Bergschneider, Chair seppb12@hotmail.com
Human Resources Tim McKenna Jody Middleton, HR Director jmiddleton@town.canton.ma.us 781-821-2936
Library Barbara Saint Andre Andrea Rounds, Library Director arounds@ocln.org 784-575-6632
Parks & Receation /Rink Cindy Thomas Liz Francis, Recreation Director efrancis@town.canton.ma.us 781-821-5030
Planning Board Tim McKenna Laura Smead, Town Planner lsmead@town.canton.ma.us 781-575-6575
Police Department Cindy Thomas Ken Berkowitz, Police Chief kberkowitz@town.canton.ma.us 781-828-1214
School Department Rob Barker Barbara Saint Andre Kristin Mirliani, Chair, School Committee mirlianik@cantonma.org
Selectmen Charlie Aspinwall, Town Administrator caspinwall@town.canton.ma.us 781-821-5000
Town Clerk Tracy Kenney, Town Clerk tkenney@town.canton.ma.us 781-821-5013
Veterans Services Cindy Thomas Tony Andreotti, Veterans' Agent tandreotti@town.canton.ma.us 781-821-5005
Water and Sewer Rate Advisory Committee Cindy Thomas Appointed by BOS on 6/12/18. Mike Trotta, DPW Superintendent mtrotta@town.canton.ma.us 781-821-5023
FINANCE COMMITTEE LIAISON LIST.xlsx by department
as of 11/6/2018