Canton, Massachusetts · Saved source text

(3-2-26 Document #4) Cynthia Maddestra Increase of hours from 20

Budgets & Finance · Record date 2026-03-02 · Record 1a1305148d5cb547cc

Saved text from 4 source pages. Transcription and OCR may contain errors; verify figures and wording against the original. Retrieved 2026-10-15.

Cynthia Maddestra Increase of hours from 20-32
Administrator Position – work load is of that for a 30 hour plus per week. Works well over the 20 hours
now, and still always has more to do.

                                            Duties include
ADMINISTRATIVE
~Answer phone, listen to messages, direct to who is responsible
~Book appointment/maintain schedule
~Liaison with local Funeral Homes for Veterans who have passed – i.e, locating DD214, organizing honor
guard to be present, fill out request for flag at Post Office, fill in when needed (even played the bugle)
~ Scan and maintain files of Veterans
~Complete PO for Vendors, complete and email accounting department the invoices to be paid
~Collect and deposit checks and or cash from donors.
~Copy all checks for Accounting Department, complete the turnover, deliver to Town Hall for deposit
~Send out thank you to all those who donate
~In charge of volunteer(s)
~Maintains Log of Veterans who have passed


COFFEE SOCIALS
~1st Thursday a month at Department of Elder Services
~Organize a guest speaker, set up room
~Updates the Veteran Spotlight for veterans, which she introduced and designed.. We now have over
35 veterans attending!
~Schedule quarterly a cookie social at Brightview.
~Last Monday of the month


PHOTOS/NEWSPAPER
~Liaison between local paper and Department, to keep Canton Citizen up to date with events and
information to print and keep local Veterans up to date.


HELPS OUR VETERANS
~Send out letters and collect documentations needed for Chapter 115 recertifications.
~Completes welfare checks on Chapter 115 and all veterans in need
~Organize moves for Veterans, and hire someone to de clutters when a Veterans cannot. Will get 3
quotes from professional companies

~ Hospital visits
~Work directly with veterans when they need help setting up phones, computer issues, collecting their
paperwork needed for recerts or claims, finding necessity donations if needed.
~Types up letters for the Veteran when needed
~Help Veteran apply for jobs
~Liaison between hospitals and veteran when needed
~Take on VSO responsibilities when not in office.


HOMETOWN BANNERS
~Schedule appointment, design the banner, collect the needed documentation, keeps track of each
order on spreadsheet, prepare and deliver a usb with the current order to be place (every couple of
months).
~ Proof each banner via email
~Pick up banner and deliver to DPW


100 YEAR OLD VETERANS ROLLING RALLIES
~Organize 100-year-old birthday rolling rally’s
~Involve the community, politicians, police
~Meet with family to go over details
~Informs paper and cable.


MEMORIAL DAY
~Months prior email local town groups – sport teams, dance schools, Girl/Boy scouts
~ Reach out to Police, Fire and local Politian’s to invite
~ Book a John Deer Tractor, 2 convertibles
~Order wreaths
~Design and send ads to local paper and cable
Book a guest speaker, readers and singer for National Anthem


GOLF TOURNAMENT
~4 months prior ~design, order and send Save the Dates
~Complete a PO and book course, Read and have VSO sign contract, choose lunch menu
~Collect raffle prizes, ask businesses to donate or become a hole sponsor
~Design and order Hole Sponsor signs

~Order trophies
~Email local stores to donate snacks and waters, shops and picks up necessities
~Wrap baskets for raffle
~Confirm donuts and coffee are ordered
~Drop raffles and signs off day prior
~Keep spreadsheet of all teams, and money
~Organize volunteers
~Count money with volunteers and VSO, confirm with spreadsheet, complete turnover, and deposit
~Close the loop


VETERANS DAY
~Communicate and organize with local schools to have the Veterans take part in events. (Kennedy, Luce
and Clarke), and Senior Housing
~Organize the Luncheon including, book venue, choose and order decorations, veteran pins,
centerpieces, search for catering, choose and pick menu, Complete PO. Book entertainment. Order
awards.
~Design invitation, order and mail. Maintain guest list
~Collect volunteers to help put together centerpieces and event
~Creates Menu for tables
 ~Arrive early on the 11th to meet up with Volunteers and decorate. Keep on tract schedule of guest
speakers. stays within budget.
~ Takes photos
~Send to Paper, confirm Cable will be present
~Make sure venders are paid


EVENTS
~Involved with the Home Depot Projects. Contact person.
~In charge of events for local veterans i.e,
 *Red Sox Opening Day – works with Manager – food, drinks, candy bar, decorations
 *field trips to Museums, fishing trip, Cape Cod Canal Luncheon
 *Movie Nights at Legion( we have had 4)).
 * Woo Sox
~Collaborates with AL manager Julie for snacks, drinks, decorating. Works with DEHS for transportation.
Or book through a bus company
~Very passionate in keeping our Veterans involved with the community.

~Attends veterans funerals and helps organize the Honor Guard.
~Attends conferences in June and quarterly with district VSO./Admins
~Represent the department at the Health Fairs, the Farmers Market, Holiday Events, Funerals.


WHO THEY ARE MUSEUM
~Collaborated with Kevin Michaels, And the Paul Revere Heritage to display local veterans’ uniforms.
~Over 20.
~Collect the uniforms, drop to Kevin to press
~Scheduled meeting with Veteran/Family to type up there story, print and frame their photo for
display. ~Design and decorated the layout of museum
~Plan and organize the” kick off” ceremony for family. This event is to be annually.


SOCIAL MEDIA
~Updated Social Media – continuously keeps the community informed on all we do and what is
upcoming. (almost 2000 followers) Face Book and TOC Website.