Criminal Intelligence Policy

Policy & Procedures                 No. 2.07
                                  Subject:
                  Criminal Intelligence
                                  Issuing Authority:                                       Effective Date:   Review Date:
                     Chief of Police                       11/06/2014   09/09/23
                                                                                 References:

 Review
 Revision   12/20/2016
 Reissued   12/20/2018
 Dates:     02/02/2020

CALEA STANDARDS
42.1.5  2.1.4
            _____________________________________________________________

Purpose       Intelligence is an activity principal concerned with collecting, processing, and
              sharing of suspicious incidents and criminal intelligence relating to criminal and
            homeland security activities with appropriate entities, not always specifically
               related to a current criminal investigation.  It is imperative to ensure the legality
             and integrity of the collection/handling/and sharing process. Legal and privacy
              requirements prohibit collection and sharing of information by law enforcement if
                      it does not meet the criminal activity or potential threat standard.  42.1.5 (2E)

Policy            It is the policy of the Canton Police Department that:

                  -   Intelligence gathering efforts shall not interfere with the exercise of
                   constitutionally guaranteed rights and privileges; and

                  -  No intelligence information shall be gathered or retained unless it specifically
                    relates to criminal conduct or to activities that present a threat to the
                community.

Procedures
             Description of the Function 42.1.5 (2A)

               Intelligence gathering activities are important in all agencies. All agencies,
               regardless of size, must have a criminal intelligence function. The need to
             develop and share information and criminal intelligence across all levels of
             government is imperative. Each agency has a stake in the development and
             exchange of suspicious incidents, information, and criminal intelligence.

          Canton Police Department’s Criminal Intelligence Policy              Page 1

Responsibility for Maintaining Intelligence Information

      Under the supervision of the Criminal Investigations Unit Supervisor, members of
       the Detective Bureau shall be designated as the intelligence component of the
      agency and shall be responsible for the following: 42.1.5 (2A)

         -   Gather and organize intelligence information coming into the department
          through the use of field interview reports, informants/confidential sources,
           standard reporting procedures, investigation techniques, risk assessments, and
           other sources. 42.1.5 (2E)

         -  The CIU Supervisor shall monitor the data gathering, local analysis, and
           storage processes to ensure that all information receives appropriate
           disposition and that only appropriate information is retained.  42.1.5 (2E,F)

         -  The CIU Supervisor or designee is responsible for the dissemination of
            intelligence information to appropriate department personnel so that
           investigations may be initiated when appropriate. 42.1.5 (2E)

         -  The CIU Supervisor shall be the designated intelligence liaison for joint
            efforts and information exchanges with federal, state and local law
          enforcement agencies.

Storing and Safeguarding Criminal Intelligence Information  42.1.5 (2C)

         -   All record files shall include the subject’s name, address and associated
            incident, arrest, investigative, or call number(s) and shall be so filed as to be
            retrievable by any of these data fields.

         -  Because of the highly sensitive nature of these activities, records concerning
           active intelligence gathering and intelligence records shall be maintained
           separately from central records and central investigative records. These
           records shall be maintained in the CIU office in a secured file and shall be
          accessed only be the officer in charge of the investigation, the CIU
           Supervisor, the Chief of Police, and other specifically authorized personnel.
           42.1.5 (2C,D,I)

         -  Data processing systems used for these purposes shall be password-protected
            to limit access to authorized personnel, only. Access authorization shall be
           controlled by the CIU Supervisor and the IT Coordinator. 42.1.5 (2D II) (2C)

         -   All agency personnel who develop intelligence information shall ensure that
           the information is documented in a memo, field interview, or incident report
         and that it is forwarded to the CIU Supervisor through their supervisor.
           42.1.5 (2B)

         -  The CIU Supervisor will assign any follow-up investigation and inform
           affected department personnel or outside agencies of the information as
           appropriate and necessary. The CIU Supervisor will ensure that all out-of-

     Canton Police Department’s Criminal Intelligence Policy              Page 2

date or incorrect information is purged, preferably by shredding documents,
         and will conduct an annual review of procedures and processes. 42.1.5
          (2F,G)

         -   All intelligence reports developed locally will indicate the source of
          information from which the data was obtained. The source will be evaluated
           as to its accuracy and validity. Attempts should be made to substantiate the
          information through the other sources. Also see Confidential Informants
           Policy 2.01

Processing Intelligence Data

         -  The information gathered shall be subjected to review and analysis to derive
              its meaning and value. Information received from outside sources shall be
          recorded in the appropriate call log or report narrative (OF, AR, IV, FI) as
          determined by the supervisor. The CIU Supervisor or assigned detective will
          review information to ensure that what is collected and retained relates to
           criminal conduct or to activities that present a potential threat to the
            jurisdiction. 42.1.5 (2F)

         -   Information received from preliminary investigations or reports shall use the
          assigned numbers.
          o   If a record has not received a number, it will be assigned one prior to
                 being submitted to the CIU Supervisor.

Utilization of Intelligence Personnel 2.1.4; 42.1.5 (2C)

         -   Local analysis of criminal intelligence information will be supervised by the
        CIU Supervisor. Where necessary, the analysis of data can be accomplished
         by trained professional analysts, which may include:
          o  Massachusetts Fusion Center: 978-451-3700;
          o New England State Police Intelligence Network (NESPIN): 508-528-
                8200;
          o  FBI Boston (617) 742-5533  Fax# (617) 742-5533
          o  Immigration Customs Enforcement (ICE) Boston Field Office
                (671)359-7500

         If our agency needs intelligence data analyzed the Chief of Police, as the liaison,
        will make initial contact with these agencies.

Techniques

         -   Patrol officers and/or detectives record information by completing Field
           Interview Reports when encountering suspicious activity and forwarding the
          information via IMC records Field Entry report. All computer entries are
          password protected.

     Canton Police Department’s Criminal Intelligence Policy              Page 3

Training
         -   Training for all affected personnel is conducted and documented by the
          Training Coordinator or designee in collaboration with the CIU Supervisor.
          Training can occur as part of roll call and should emphasize that all personnel,
           regardless of their jobs, have a role in criminal intelligence and the sharing of
           information.  42.1.5 (2E)

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