Policy 1.502 source pagesCanton Police Department

E-Citations Policy

Policy text

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Source file: 1.50 E-Citations Policy.pdf. Policy dates appear on the original cover. Page links use the PDF's page order.

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Policy & Procedures No. 1.50
Subject:
Traffic E-Citations
Issuing Authority: Effective Date: Review Date:
Chief of Police 09/14/2023
References:

Review
Revision
Reissued
Dates:

CALEA STANDARDS: 82.3.3

Issuing Electronic Citations (e-citations) will be the primary mode of issuing a
Citations citation with the paper citations as the back-up.
Books
82.3.3 Traffic paper citations are received from the Registry of Motor
Vehicles. Paper Citations are stored in the Dispatch Room. They
are only to be used as a back-up to the E-citations (ex. The State’s
automated site is inaccessible). A receipt citation log is to be filled
out by the Officer when a citation book has been issued. The log will
contain the citation book number (beginning and ending), Officer’s
name, signature, and date of issue. The Records Division will
maintain a record indicating to whom each citation book is issued.
82.3.3 (2A) Refer to Motor Vehicle Citations Policy #1.23

Citation Submitting Electronic Citations
Accountability
82.3.3 a) Electronic citations are issued from the Motor
Vehicle Automated Citation and Crash System
(MACCS). MACCS is provided by the Executive
Office of Public Safety and Security through the
CJISWeb suite of applications. Citation numbers
are generated by MACCS. 82.3.3 (3A)

b) Electronic citations are the preferred method of
issuing citations. When an Officer is assigned, a
vehicle equipped with operational hardware and
connectivity, the Officer shall issue an electronic
citation, NOT PAPER.

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E-citations should have a documented annual audit from MACCS by
the Traffic Unit Supervisor, the Administrative Sergeant, or as
needed by operational demand. The Chief of Police should be
notified immediately in writing of any discrepancies noted in the
audit. 82.3.3 (3B)

E-citations Voided: When an officer needs to void a citation, the
officer shall notify his/her supervisor immediately so that the citation
can be voided in a timely manner. The officer shall also submit a
written explanation for voiding the citation to the Chief and document
the reasons for the void within the MACCS application.

Storing Arrest E-citations will be printed and attached to complaint and one
Citations stored in the arrest folder, approved by the Shift Supervisor, and
82.3.3 processed by the court prosecutor. The records department shall
receive the agency copy.

Criminal E-citations will be printed and attached to complaint and
one stored in the complaint folder will be approved by the Shift
Supervisor. The records department should receive the agency copy
of paper citations.

Completed E-citations will be stored in the RMV system (secured
storing) for retrieval for audit. 82.3.3 (4)

For paper citation storage, See Motor Vehicle Citations Policy #1.23.

Interfering with The State Ethics Commission has ruled that requests by police
the Citation officers for consideration of dismissal of traffic citations based on the
Process violator’s personal connection with a police officer violates the
conflict-of-interest law (MGL 268A s23).

Employees of this department are hereby informed that this activity is
unlawful.

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