BOS-04-01-03

Source page 1

BOARD OF SELECTMEl~i MINUTES
APRIL 1, 2003
MEMORIAL HALL
Present: John J. Connolly, Chairman; Victor D. Del Vecchio, Vice-Chairman; Avril T.
Elkort, Clerk; Christina A. Carlton, Executive Assistant; and Matthew A. Romero,
Administrative Secretary.
Chairman Connolly called the meeting to order at 7:08 P.M.
MMA DPW Audit Report findings —Mark Morse, President
Mr. Morse noted that the study, which MMA Consulting Group conducted of the DPW,
was very different since it worked with a committee, but it was an overall a good process
and presented many different points of view.
He pointed out the positive aspects of the DPW's current setup: 1) a good fleet of well-
maintained vehicles; 2) A plan for the new facilities of the DPW; 3) the staff is generally
sufficient; 4} the DPW has accomplished many things other town Public Works
Departments have not.
He then listed some categories of recommendations for the DPW: 1) organizational
recommendations, in particular reorganizing and redefining the roles of the
Superintendent and the Assistant Superintendent; 2) to institute more detailed planning,
for example a municipal inventory report and a reorganization of the method of execution
of various functions of the department; 3) management issues, in particular fixing
communication problems to keep employees well-informed and working cooperatively.
Mr. Morse agreed with Ms. Elkort that an ongoing education/training process within the
department is very important and should be a priority of management. He also opined
that a lot of issues would hinge upon the redefinition of the chain of command, but that
the most important points to implement would be enhancing communication and
planning issues.
Overall the Board felt the process was a productive one and they are committed to the
greatest extent possible, to implementing as many of the study recommendations as
possible.
BMI agreement for $255.00. Approval and signatures, please.
Ms. Carlton noted that this agreement should cover the town for almost all music not
already covered by the current ASCAP agreement. This agreement is with the union
representing artists creating the music. If in any town sponsored event Canton uses music
covered by the agreement is used with the artist's permission.
Motion: Ms. Elkort Second: Mr. Del Vecchio VOTE: 3 — 0
I/Matt/SOS Meetings 2003BOS Meeting Minutes 2003/SOS Minutes — 04-01-2003.doc