Canton, Massachusetts · Saved source text
051018_CantonMPSC_minutes_5-9-2018
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1 Canton Master Plan Update Steering Committee Meeting May 9, 2018, 7-9 pm Canton Public Library 786 Washington St MINUTES Present: Horsley Witten Group: Nate Kelly and Krista Moravec; Camoin Associates: Tom Dworetsky; Master Plan Steering Committee: David McCarthy, Gerald Carmichael, Emilio Mauro, Meredith McLoughlin, Michael McMahon, and Tonja Mettlach; Staff: Laura Smead, Town Planner Not Present: Tom Theodore, John McSweeney, Sonja Grauds Lead by Notes 1. Welcome & Introductions D. McCarthy 7:00-7:15 Round-robin icebreaker – What 3 words come to your mind when you think Canton’s future? Flipchart list: vibrant, green, challenging, prosperous, opportunities, innovative, connected, young, community, balance (uses), quality, healthy 2. Brief Review of Team’s Approach to the Update HW 7:15-7:20 HW Team’s Three-Volume Master Plan Model I. The Canton Baseline Report: Baseline information for each Master Plan Element in a single volume including: inventories, projections, gap/needs analyses, and required maps. II. The Canton Community Plan: This document presents all the classic elements of a Master Plan including: the Community Vision, local policy issues, goals, and action items. III. The Action Plan: This document extracts action items directly from the Community Plan, presents them in an implementation matrix, and identifies responsible parties, resources,
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2 and timeframe for achievement. 3. Draft Project Management Plan HW Asst from L. Smead 7:20-7:35 Handout (at end of minutes) Facilitation/Projection: review PMP; set SC meeting schedule through August (will meet June 11th, July 26th, and August 21st); established subcommittees (separate document with assignments) 4. Draft Public Participation Plan HW Asst from L. Smead 7:35-8:20 Handout (at end of minutes) Projected/Facilitation: review/fill in missing information Branding discussion: liked the following the best: Canton on Course: mapping for the future; Destination 2035: Linking to the Future; Canton Connections: Vision to the Future; Canton Compass/ Compass for Canton: Mapping our Future; Logos might include the viaduct, blue hill, memorial hall, Pequitside, an arrow, a compass, or just a text treatment; Messaging should emphasize the comprehensiveness and long-range planning: what do residents want to preserve, strengthen, or transform? Add “How can I get involved?” to the FAQ page 5. Existing and Upcoming Plans and Studies HW Asst from L. Smead and Team Members 8:20-8:30 Handout (at end of minutes) Facilitation: how/where plan/study could be used; ask are anything missing?; Consultants will develop an info needs list, but ask if there are any other sources/ideas that come to mind; Laura will send a link to the committee to access existing plans and studies 6. Draft Baseline Report Table of Contents HW 8:30-8:35 Handout (at end of minutes) Facilitation: review of basic structure 7. Next Steps HW Asst from 8:35-8:45 Discuss focus of June and July meetings, subcommittees will receive materials from Team. Coordinate call/meeting/emails to
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3 Team Members review and comment 8. Open Discussion All 8:45-8:55 Ask for any general comments, questions, etc. 9. Vote to accept minutes, Closing Remarks D. McCarthy 8:55-9:00 The Planning board voted to accept the meeting minutes from December and March
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4 Canton Master Plan Update Project Management Plan - DRAFT I. Steering Committee The Steering Committee is the decision-making body for the Canton Master Plan update. It gives direction to the Project Team to complete tasks that meet project goals and objectives. Below is a list of current Steering Committee members. Name Agency/Organization David McCarthy Planning Board Thomas Theodore Board of Selectmen Gerald Carmichael Conservation Commission Emilio Mauro, Jr. Economic Development Committee John McSweeney Housing Authority Sonja Grauds Citizen-at-Large Meredith McLoughlin Citizen-at-Large Michael McMahon Citizen-at-Large Tonja Mettlach Citizen-at-Large II. Project Team Coordination The Project Team will participate in regular calls. Horsley Witten will prepare agendas and distribute materials, as needed. Members of the consultant Project Team are listed below. Standard communication protocol is to send all correspondence to the Project Team via Town Planner, Laura Smead (lsmead@town.canton.ma.us). There may be times during the project where comments and materials would be sent directly to a Project Team member; however, Laura should be copied on all emails. Project Team Members
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5 Name From Role, Contact with Questions about… Laura Smead Town of Canton Town contact, general project questions Nate Kelly Horsley Witten Group Principle in Charge, general project questions, topics not covered by others Krista Moravec Horsley Witten Project Manager, general project questions, public outreach and events, topics not covered by others Christi Apicella McMahon Transportation and mobility topics Tom Dworetsky Camoin Economic development topics III. Steering Committee Work Sessions and Schedule A. Session Facilitation Horsley Witten will facilitate all Steering Committee work sessions and provide materials to members up to two weeks prior a meeting via email, unless otherwise arranged. Meetings will be organized to focus on high-level discussions to reach overall consensus on project tasks. Detailed discussions will be done among subcommittees (see below) with reports to the larger group. Of course, all comments on all materials provided by the Steering Committee will be considered, but to ensure efficient use of limited meeting time, focusing on larger issues will be a priority. B. Steering Committee Schedule To Steering Committee: Schedule will be discussed at the opening work session.
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6 IV. Steering Committee Subcommittees To Steering Committee: Subcommittees will be discussed at the opening work session. Some members may want to focus on specific topics or aspects of the update. Having subcommittees can help manage and review large volumes of materials and content. Potential subcommittees are offered below. Economic Development Open Space and Recreation Natural Resources and Natural Hazards Historic/Cultural Resources Housing Land Use Municipal Facilities/Services and Schools Energy Transportation and Mobility Public Health Overall document editing Public outreach and communications Public events coordination Depending on its focus, a subcommittee may only meet intermittently during the project timeline. Others might meet regularly. Schedules will be determined by individual subcommittees. A member of the Project Team may also participate if needed. Subcommittees will be asked to report their progress at the larger Steering Committee work sessions. V. Document Development and Review Protocol To Steering Committee: Document review protocols will be discussed at the opening session. The following is suggested. The Canton Master Plan will be a three-volume series: • Baseline Report: Baseline information for each Master Plan Element in a single volume including: inventories, projections, gap/needs analyses, and required maps. • Community Plan: This document presents all the classic elements of a Master Plan including: the Community Vision, local policy issues, goals, and action items. • Action Plan: This document extracts action items directly from the Community Plan, presents them in an implementation matrix, and identifies responsible parties, resources, and timeframe for achievement. All electronic materials provided to the Steering Committee will be in Word format. Mapping or standalone graphics will be as PDFs. • All Steering Committee members will be asked to review materials at a minimum for factual errors, comments about document organization, subject matter that may be missing, or other “big picture” issues. These issues can be e-mailed to Laura or discussed at Steering Committee meetings.
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7 • A subgroup of committee members, or even one individual, may serve as a quality control reader. This is not necessary, but HW finds this is often something member(s) offer to do. This group or individual will review the document for grammar, spelling, and word choice. These comments will be provided as “tracked changes” in a single unified version to HW. • Where members of the consultant team may have questions about comments, these shall be forwarded to the committee or to Laura as appropriate.