Canton, Massachusetts · Saved source text
MPSC minutes final 030818
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MASTER PLAN STEERING COMMITTEE MINUTES Paul Carroll Conference Room Memorial Hall, 801 Washington Street Thursday, March 8, 2018 7:00 p.m. Present: Gerald Carmichael, Emilio Mauro, Jr., David McCarthy, Michael McMahon, Tonja Mettlach, Thomas Theodore, Town Planner: Laura Smead Absent: Sonja Grauds, Meredith McLoughlin, John McSweeney ( 1 ) Introductions (2) Discussion of consultant proposals, and ranking • Roundtable discussion of pros and cons of each proposal • In general, both proposals were found to be highly advantageous in every category with strong references for both o Harriman had experience with more towns of larger sizes and complexity; award-winning for Brockton o Horsley-Witten group tended to have done work for smaller towns and more rural contexts, but local examples (e.g. Easton) o Some preferred the community engagement proposal for Horsley-Witten more than Harriman’s o Others preferred Harriman’s available tools, since larger firm, for community engagement o Preference for a slightly smaller firm, Massachusetts main office o Concerns over whether we would get the full attention of a larger firm, or whether a smaller firm was more likely to be better able to tailor to us and be less scattered by other work o Strong preference for McMahon Associates transportation proposal over Howard Stein Hudson • Initial informal voting showed o Mauro = Harriman preference o McMahon = Harriman preference o Carmichael = Harriman preference o Mettlach = Horsley-Witten preference o Theodore = Horsley-Witten preference o McCarthy = Horsley-Witten preference o Smead = read the email responses from
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Grauds = Horsley-Witten preference McLoughlin = Horsley-Witten preference • Discussion of whether to do interviews, or given preference towards Horsley-Witten whether to open price proposals • Second round of discussion on pros/cons of each proposal • Second round of voting o Mauro = Harriman o McMahon = Harriman o Carmichael = Horsley-Witten o Mettlach = Horsley-Witten o Theodore = Horsley-Witten o Smead reads preference for Grauds = Horsley-Witten McLoughlin = Horsley-Witten • Group decided to open price proposals and move forward (3) Opening of price proposals, if ranking agreement reached • Harriman = $134,000 for base work; $40,015 total for optional pricing • Horsley-Witten = $127,650 for base work; $31,520 for optional pricing (4) Proposed next steps • Agreed that we would want to negotiate with Horsley-Witten on pricing of some additional optional items o Public services and health element, $6665 o Energy Element, $6025 o And about $10,000 of additional traffic study to be determined: maybe another focus area, or a couple of intersections • Timeline would be to present recommendation to Planning Board for approval on 3/21; • Then negotiate price and contract with Horsley-Witten (Laura Smead, David McCarthy, and Town Administrator) • Present contract to Board of Selectmen for approval April 10th (5) Proposed next meeting date(s) • Possible kick-off date (held) for April 12th, 7pm – location TBD