Canton, Massachusetts · Saved source text
Min-20161129105639
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Town of Canton, Massachusetts COMMUNITY PRESERVATION COMMITTEE Minutes of October 3, 2016 The meeting was called to order at 7:00 pm in the Pequitside Tavern. Committee members in attendance: George Comeau, Lisa Lopez, Kathy Fox Alfano, Stacey Gorman, Bob Panico, John McSweeney, Michael Mitcheroney, Deb Sundin (arrived at 7:15 pm) Guests: Emilio Mauro Minutes Motion to approve minutes of June 20, 2016 by L. Lopez, seconded by J. McSweeney, approved 7-0-0. Veteran's Housing Project — Vote to close The smoke detectors and electrical boxes have been installed at the Veteran's Housing units on Pequit Street. The project came in significantly under budget and the Canton Housing Authority confirmed completion. As there is a surplus in the project account, the CCPC must vote to close the project in order to release the remaining funds. Mo- tion to close the smoke detector and electrical box replacement projects approved in FY 15 and FY 16 by B. Panico, seconded by L. Lopez, approved 7-0-0. Motion to "return" $111,121.72 to the accounts from which funds were originally appropriated by L. Lopez, seconded by J. McSweeney, approved 7-0-0. Update Ongoing CPA Projects CCPC members provided the following project updates: First Parish Unitarian Universalist — Steeple and Spire Restoration The Massachusetts Historical Commission (MHC) provided comments on the proposed historic preservation restriction. The applicant is in the process of compiling the requested information and documentation. Tilden House Restoration The historic structures report and bid documents were completed earlier this year. The Building Renovations Committee (BRC) recently determined that the funds allocated for Phase I restoration would not be sufficient given municipal procurement regulations. The applicant — with the approval of the BRC/Conservation Commission/Board of Selectman — is seeking a non-profit to lease the space and oversee the restoration project. This arrangement would require a Request for Proposals to identify and appoint a lessee as well as Town Meeting approval of the lease. No further work will occur on the structure until this issue is resolved. Firefighter's Memorial Bell Restoration The bell is complete and will be installed at the Ponkapoag Station within the week. There will be a public dedication ceremony at the end of October. Canton Corner Cemetery —Receiving Tomb & Vaults The applicant is talking to vendors in advance of issuing an RFP for the work. Crane's Guard Militia Flag — Restoration The Historic Society raised the required matching funds and the flag has been delivered to the conservator. Page 1 of 3 CCPC Minutes of October 3, 2016
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Needs Assessment and Master Plan for Outdoor Recreation Facilities The project went out to bid and the applicant is currently in the process of gathering information. Hagan Court Preservation Project This community housing project is currently undergoing design review and will go out to bid sometime this fall. Community Preservation Plan — Update & Discussion A public input survey was completed and is being circulated at Town events (summer concert series; library coffee houses; Heritage Site tours; etc.). K. Phelps will work with G. Comeau to distribute via social media. The CCPC would like to hold a public hearing on the Plan Update in February and release the 2017 Community Preservation Plan Update in March of next year. FY 16 Year End Report & Treasurer's Report The Committee reviewed the financial reports. Motion to approve the FY16 Year End Report and Treasurer's Report (attached hereto) by L. Lopez, seconded by B. Panico, approved 8-0-0. CCPC Budget — Distribution to Required Reserves D. Sundin explained that the CPA Statute requires 10% of revenues each year be spent or set aside for future spending in 3 required categories (Open Space; Housing; Historic Resources). Because the 10% allocation is based on projected revenues, it has fallen short of the actual ten percent allocation requirement for the past three fiscal years. Spending on Open Space and Historic Resources has exceeded the required threshold, thus the annual allotment has been fully met in those categories. With the Veteran's Housing project coming in under budget, the required spending/set-aside for community housing has fallen short of 10% of actual revenues. The Committee noted that reserve "buckets" would need to be trued up and considered whether to draft future warrant articles to increase the set-aside to 11% to cover the discrepancy between projected and actual revenues. No action was taken on this matter. FY 2018 CPA Projects — Review of Pre -Applications A total of twelve pre -applications were submitted by the September 30, 2016 deadline. Proiect Title Cateaory Library Entrance (Alfano) Historic Pequitside Barn Study (Sundin) Historic Rolling Mill Copper Roof (Lopez) Historic Rubin Court Bathroom Project (McSweeney) Housing Heritage Site Restriction Open Space Open Space & Recreation Plan (Sundin) Open Space & Recreation Newhouse Waterfront Plan (Lopez) Open Space & Recreation Comprehensive Trails Plan (Sundin) Open Space & Recreation Forge Pond Trail Project (Lopez) Open Space & Recreation Tilden Playground (Gorman) Recreation Little League Restroom Recreation Devoll Playground (Gorman) Recreation Total CPA FundinLy Reauested $16,000.00 $50,000.00 $284,000.00 $80,000.00 $20,000.00 $40,000.00 $65,000.00 $75,000.00 $451,000.00 $175,000.00 $212,000.00 $225,000.00 $1,693,000.00 Page 2 of 3 CCPC Minutes of October 3, 2016
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The Committee noted that the total funds requested exceed the amount available for distribution this year, and raised the question of whether any of the applicants could come up with non -CPA dollars to support their project. The CCPC agreed to have certain members act as project liaisons for FYI applicants as noted above. CCPC Fall Meeting Calendar Based on the number of pre -applications, the Committee agreed to a total of three meetings following the November 17, 2016 application deadline to hear presentations from applicants. Meetings will be held on Monday, November 28tH, Monday, December 5th and Monday, December 12th, preferably in the Community Room of the Canton Public Library. Paul Revere Heritage Site — Bond Discussion and Update L. Lopez provided an update on the work of the Heritage Site Open Space Committee, noting that the Committee's recommendations had been finalized and submitted to the Heritage Site Commission. Landscaping of the open space portion of the property is on hold while remediation activity and site work is ongoing. G. Comeau added that he will be leading tours of the property in the coming weeks and that the Town is attempting to raise $42K for a marketing study. The Committee noted that they have been informally `reserving" funds for future bond payments even though the bond will not be issued until the Town purchases the property at the Heritage Site. There is a question as to whether reducing the bond amount (by utilizing "reserved" funds) can be done without Town Meeting action. K. Phelps will review this matter with the Finance Department and the Community Preservation Coalition. Motion to adjourn at 8:24 pm by J. McSweeney, seconded by L. Lopez, approved 8-0-0. Respectfully submitted by Kristen Phelps a Page 3 of 3 CCPC Minutes of October 3, 2016
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Canton Community Preservation Committee FY 2016 Year End Total Unallocated funds $644,839.18 FY 16 Budgeted FY 16 Actual Beginning Balance $764,709.56 Revenue CPA Tax $490,000.00 $520,788.81 State Revenue (received November, 2015) $110,000.00 $145,336.00 Tax Liens Redeemed $717.36 Earnings on Investment $5,741.00 Penalties/Interest CPA $882.79 Total Revenue $600,000.00 $1,438,175.52 FY 16 Budget FY 16 Paid Available Budget Administrative Expenses Administration $30,000.00 Payroll $7,473.26 Purchase of Services $4,056.00 Telephone/Communications $73.45 Postage $0.46 Supplies $0.00 Other Charges/Expenditures $2,789.89 $14,393.06 $15,606.94 Distributions Open Space/Recreation Revere Heritage Bond Set Aside $234,900.00 $0.00 $234,900.00 Historic Resources Canton Corner Cemetery Phase II $11,000.00 $11,000.00 $0.00 Firefighter's Memorial Bell $15,000.00 $425.00 $14,575.00 Historical Documents Master Plan $10,000.00 $7,353.95 $2,646.05 Martha Howard Petticoat $5,895.00 $3,447.50 $2,447.50 Tilden House $414,150.00 $40,106.50 $374,043.50 FPUU Steeple & Spire $99,120.00 $0.00 $99,120.00 Community Housing Supplemental Funding - Veterans Housing $100,000.00 $0.00 $100,000.00 Unused Portion of Pequit Street Project -$111,121.72 Total Committed Project Expenses $778,943.28 $62,332.95 $716,610.33 Total Expenses (projects + admininstrative) $808,943.28 $76,726.01 $732,217.27 Total Unallocated funds $644,839.18
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Canton Community Preservation Committee FY2016 Cash Balance Sheet Previous Balance* $764,709.56 Revenue CPA Tax $520,788.81 State Match $145,336.00 Investment Income $7,341.15 Total Revenue $673,465.96 Total Cash Balance $1,438,175.52 Expenses Administrative Expenses $14,393.06 Project Expenses for FY 2016 Approved Project Appropriations Community Housing $100,000.00 Historic Preservation $555,165.00 Open Space/Recreation $0.00 Total FY16 Project Expenses $655,165.00 Total FY16 Expenses $669,558.06 Set-aside for Debt Service** $234,900.00 Unallocated Funds Available for Future Projects $533,717.46 Total Expenses + Appropriations + Unallocated Funds $1,438,175.52 *Revenue carryover from prior fiscal years that was not allocated to a project or expended from the administrative budget. **FY 2016 ATM approved a 10-year bond for the $1.74 million purchase of the Paul Revere Heritage site. The bond was not executed in FY 2016, thus that expenditure is not reflected in this report.