FINCOM 20160204 Minutes

Source page 1

Town of Canton Finance Committee tviinutes voted on: 3/g/~6
Meeting Minutes vote: 8-0-2
Thursday, February 4, 2016
Members Present:
Sepp Bergschneider, Jim Casamento, Gerald Dorfman, Nichola Gallagher, Stephanie Leach, Tim
McKenna, Barbara Saint Andre and Jim Sims.
Members Absent:
Rob Barker and Dianne Gustafson.
Guests Present:
Janet Maguire, Director, Parks &Recreation
Jim Murgia, Finance Director
Ellen Jones, Finance Committee Secretary
Opening: A meeting of the Canton Finance Committee was called to order by Chair Saint Andre at
7:04 p.m. on Thursday, February 4, 2016 in the Salah Meeting Room of Town Hall.
A. Approval of Agenda
Chair Saint Andre reviewed the items on the agenda.
B. Announcements
There were no announcements.
C. New Business
Parks &Recreation —Discussion with Janet Maguire, Director — Prior to the meeting, Ms. Maguire
had responded, thru Chair Saint Andre, to emails from Mr. Sims and Mr. Casamento that contained
inquiries about the Parks &Recreation budget (see meeting handouts).
FY16 Budget Shortfall —Parks &Recreation — Ms. Maguire provide a handout that detailed the issues
causing the FY16 budget shortfall for the Parks &Recreation budget (see meeting handout). Some of the
reasons include the following:
The salaries for two rink employees are now being charged to the Parks &Recreation budget instead
of the Rink Enterprise Fund, causing a salary budget shortfall in the Parks &Recreation budget.
An AEA (Administrative Employees Association) contractual obligation of approximately $10,000 for
the Parks &Recreation Director was negotiated after the budget had been set at the 2015 Annual
Town Meeting.
e At the time of the meeting the total budget shortfall for FY16 for Parks &Recreation is approximately
$75,000.
Mr. Casamento inquired as to why a Reserve Fund Transfer Request would not be considered for
covering the budget shortfall. Mr. Murgia spoke against this due to the Reserve Fund having only a
$103,000 balance and suggested covering the shortfall through a transfer at the Annual Town Meeting
(ATM).
Mr. Sims commented that typically contracts are funded subject to ATM approval and that for a number of
years the Town has been negotiating and approving contracts after ATM had already approved budgets,
thus causing potential salary budget shortfalls in the ensuing year.
Electricity Budget —Parks &Recreation — Ms. Maguire informed the Finance Committee that the Parks
& Recreation budget will be overspent in the electricity budget because of the increase in the number of
field users compared to as far back as 2007, expanded operations, extended time on the fields and the
20160204 FINCOM MINUTES Pa;e 1 of 5 02/15/2016