FINCOM 20160125 Minutes

Source page 1

Town of Carton Finance Cornrnit$ee
Meeting Minutes
Monday, January 25, 2016 
Minutes Voted on; 2/4/16
Vote: 7-0-1
Members Present:
Jim Casamento, Gerald Dorfman, Nichola Gallagher, Dianne Gustafson, Stephanie Leach, Tim McKenna,
Barbara Saint Andre and Jim Sims.
Members Absent:
Rob Barker and Sepp Bergschneider.
Guests Present:
George Comeau, Canton Community Preservation Committee
Lisa Lopez, Chair, Canton Community Preservation Committee
John McCourt, Canton Housing Authority
John McSweeney, Chairman, Canton Housing Authority
Kristen Phelps, Staff Administrator, Canton Community Preservation Committee
Mark Roy, Executive Director, Canton Housing Authority
Jim Murgia, Finance Director
Ellen Jones, Finance Committee Secretary
Opening: A meeting of the Canton Finance Committee was called to order by Chair Saint Andre at
7:00 p.m. on Monday, January 25, 2016 in the Salah Meeting Room of Town Hall.
A. Approval of Rgenda
Chair Saint Andre reviewed the items on the agenda which included a discussion with the Fire Chief
regarding a Reserve Fund Transfer Request and a discussion with the Chair of the Canton Community
Preservation Committee.
~. Rnnouncements
Chair Saint Andre announced that the Revenue Forecasting Committee would be meeting on Friday,
January 29 at 9:00 AM in the Salah Meeting Room.
C. New business
Reserve Fund T'r~ansfer Request —Fine De~a~r~en~ - $47,000 — (see meeting handout) Fire Chief
Doody requested a $47,000 Reserve Fund Transfer to cover the cost of repairs to Engine 2. Engine 2
was sent for annual service and inspection to Greenwood Emergency Vehicles and the engine was
deemed to be unsafe to operate due to mechanical failure and corrosion to the frame rails. The balance
of the Fire Chief's $50,000 repair budget would not be enough to cover the cost of repairs. The BOS
approved the reserve fund transfer request at their recent meeting.
M r. Dorfman inquired about the frame rails. Chief Doody stated that they would be using galvanized
frame rails going forward.
I n response to Ms. Gustafson's inquiry about whether the repairs on the vehicle were emergency repairs
or routine, Chief Doody stated that 65-70% of the repairs that Greenwood had recommended had to be
done.
Some Finance Committee members expressed concern that the Reserve Fund was at a low balance of
$150,000 and that there were still a number of months left to the fiscal year in which another emergency
could require a need for the reserve fund. Mr. Sims spoke in favor of allowing the Fire Chief to deficit
spend his repair account and cover the deficit at the end of the fiscal year.
Mr. Murgia spoke in favor of approving the Reserve Fund Transfer request because the $47,000 request
was an unforeseen extraordinary expense which fell within the purpose of the fund. There was some
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