FINCOM 02-20-2014

Source page 1

Town of Canton Finance Committee 
Meeting Minutes 
Thursday, February 20, 2014 
V0 ev - 
V,0 6-a_) 
Members Present: 
Rob Barker, Sepp Bergschneider, Jerry Dorfman, Tim McKenna, Mark Porter, Barbara Saint Andre and 
Jim Sims. 
Members Absent: 
Dianne Gustafson and Diane Wolff. 
Guests Present: 
James Fitzpatrick, Council on Aging 
Lisa Lopez, Chair, Community Preservation Committee 
Jane Maguire, Recreation Director 
Diane Tynan, Council on Aging Director 
Jim Murgia, Finance Director 
Ellen Jones, Finance Committee Secretary 
Opening: 
A meeting of the Canton Finance Committee was called to order at 7:02 p.m. on Thursday, February 20, 
2014 in the Salah Meeting Room of Town Hall. 
A. Approval of Agenda 
Chairman Porter reviewed the items on the agenda. 
B. Announcements 
There were no announcements. 
C. New Business 
Council on Aging (COA) - FYI Budget Requests — (handout) Senior Center Update - Diane Tynan, 
Council on Aging Director, gave an update regarding the Senior Center project. A contract with the 
lowest bidder, BWC Contracting Inc., had not been signed yet, but is scheduled to be signed the first 
week in March. The estimated completion date for the project is October 2014. 
Clerical Salary Increase - Ms. Tynan is looking for a $14,000 increase to the Clerical Salary budget line 
item. This increase would be to transfer responsibilities for the scheduling of transportation from the 
Recreation Department to the Council on Aging. These transportation services were started 33 years ago 
with no staffing at the time. According to Ms. Tynan, last fiscal year the Council on Aging provided 7,400 
trips or 616 per month or 155 phones calls per week. The clerical staff would be increased by 10 hours 
from 19.5 to 29.5 hours per week and would be a non -union position. 
Mr. Sims inquired of Ms. Tynan as to the extras duties the Council on Aging provides. Ms. Tynan gave a 
few examples such as fuel assistance to residents under 60 years of age, Senior Tax Program, 
assistance with completion of Community Preservation Act (CPA) abatement paperwork, workshops, 
newsletters (handout) etc. 
Chairman Porter inquired of Ms. Tynan if her office would be able to accept seven hours instead of ten 
additional hours to the clerical position. Ms.Tynan suggested that if only 7 hours of additional time were 
provided then the transportation duties could be moved over in one year. Mr. Fitzpatrick spoke in favor of 
moving the transportation services to Council on Aging effective now. 
Building Maintenance & Supplies, Electric & Gas - Ms. Tynan is requesting an increase to the FY15 
COA budget of $5,000 for Building Maintenance and Supplies or other unknown costs associated with the 
new facility, a new budget of $12,000 for electric and a new budget of $10,500 for gas. Ms. Tynan had 
surveyed other communities with COA facilities similar in size to the new Canton Senior Center to 
estimate utility costs. With regard to custodial services for the new Senior Center, Ms. Tynan stated that 
this would fall under the Town's Buildings & Property Maintenance Department. The Finance Committee 
FINCOM 02202014 MINUTES.doe Page 1 of 5 2/23/14