FINCOM 01-23-2012

Source page 1

Town of Canton Finance Committee Vefed 1 113011
Meeting Minutes V —0Y -0
Monday, January 23, 2012
Opening:
The regular meeting of the Canton FINCOM was called to order at 7:09 p.m. on Monday, January 23, 2012 in the
Salah Meeting Room of Town Hall by Alan Hines, Finance Committee Chairman.
Members Present:
Rob Barker, Dave Emhardt, Alan Hines, Mark Porter, Jim Sims and Eric Zine,
Members Absent:
Pat Johnson and Diane Wolff.
Guests Present:
Jim Murgia, Finance Director
Ellen Jones, FINCOM Secretary
A. Approval of Agenda
Chairman Alan Hines reviewed the agenda items. Discussion of the Police Department FY13 budget request and
warrant articles was postponed until Wednesday, January 25, 2012.
Announcements
The next FINCOM meeting would be held on Wednesday, January 25, at 7:00 p.m. in the Salah Meeting Room.
B. Approval of Minutes
A motion made by Rob Barker to approve the January 11, 2012 meeting minutes as written was seconded by
Dave Emhardt. Vote: 6 -0 -0.
The meeting minutes for January 19, 2012 were postponed until a future meeting to allow the FINCOM members
additional time to review them.
C. Old Business /Open Issues
D. New Business
FY13 Fixed Costs and State and County Charles Budget Requests - Discussion
#132 — Reserve Fund — The FY13 budget request for the Reserve Fund would remain at $400,000.
#422 — Street LiLyhts — The FY 13 departmental budget request for street lights was to decrease the budget by
$15,000 for a total budget request of $200,000. Mr. Sims questioned why the FY13 request was higher in
comparison to FYI and FYI 1 actual expenses. Mr. Murgia reminded the FINCOM members that a few years ago
the total budget for street lights had been $250,000. Mr. Murgia stated that this budget could be used as a potential
source of funds either through an end of year (EOY) transfer of 3% of total budget (or $6,000) or could be used as a
source to transfer funds via a motion made before annual town meeting.
Mr. Hines requested for the future to see a written report of the savings realized through the performance contracting
that had recently been implemented by Johnson Controls.
#423 — Snow and Ice — The FY13 departmental budget request for snow and ice was for an increase of $20,000 for
a total budget request of $236,343. Mr. Hines reminded the FINCOM members that it was a goal of the FINCOM to
gradually increase the snow and ice budget by $20,000 per year. Mr. Sims questioned the zero FYI budget request
for #14232 -52000 purchase of services in comparison to the FY 10 and FYI I actual expenses. The Finance Director
suggested the FY13 budget request of $47,553 for #14232 -52703 (Rental of Equipment) could be moved to line
Canton FTNCOM Minutes 01/23/2012 Page 1 of 4 01/24/2012
FINCOM Minutes 01232012 AMH.DOC