FINCOM 02-15-2011

Source page 1

Town of Canton Finance Committee vo o d
Meeting Minutes V
Tuesday, February 15, 2011
Opening:
The regular meeting of the Canton FINCOM was called to order at 7:06 p.m. on Tuesday, February 15, 2011 in the
Salah Meeting Room of Town Hall by Alan Hines, Finance Committee Chairman.
Members Present:
Rob Barker, Dave Emhardt, Alan Hines, Pat Johnson, Mike Loughran, Mark Porter, Jim Sims and Diane Wolff.
Members Absent:
John Friel and Jamie McCourt.
Guests Present:
Ellen Jones, FINCOM Secretary
Jim Murgia, Finance Director
A. Approval of Agenda
Chairman Alan Hines reviewed the items on the agenda.
Announcements
Chairman Hines welcomed new FINCOM member Rob Barker who had previously served on the Canton School
Committee. FINCOM members then introduced themselves.
Mr. Hines informed the FINCOM members that he had been in communication via phone and email with recently -
appointment FINCOM member Eric Zine. After some discussion it had been decided that Mr. Zinc would continue
to serve on the Green ']'earn Committee and would hold off on being sworn in by the Town Clerk for the Finance
Committee. The Town Moderator's appointment of Mr. Zine to the Finance Committee would remain.
B. Approval of Minutes
A motion made by Pat Johnson to approve the February 3, 2011 minutes as written was seconded by Dave
Emhardt. Vote: 6 -0 -2.
A motion made by Pat Johnson to approve the February 9, 2011 minutes as written was seconded by Dave
Emhardt. Vote: 6 -0 -2.
C. Old Business /Open Issues
None.
D. New Business
Article 30 — Proposed Amendment to Article VII, S. l l of the Gen By -Laws (reports by Town agencies to
provide certain info.) - The Finance Director provided a handout to the FINCOM.
• Mr. Murgia stated that there were two major changes to the 1989 by -law.
• The first change was to change the date by which departments were to furnish detailed reports of the
expenditures for the previous fiscal year to the Finance Committee. The warrant language attempts to change
this date from "on or before the first Monday in August" to "on or before the first Monday in September ".
• Mr. Murgia stated that this first change would allow the Finance Department more time to review the end of
fiscal year financial numbers and would, therefore, be able to provide more accurate information to the
FINCOM.
• The second change to this by -law was to change the date by which departments were to furnish detailed budget
estimates of amounts necessary for the upcoming fiscal year. The warrant language attempts to change this date
from "shall be submitted on or before the second Monday in December" to "shall be submitted on or before the
last Friday in February".
Canton FINCOM Minutes 2/15/2011 Page I of 5 2;'20/2011